Legal Assistant/Office Assistant

Job Description

Job Description

Summary

As the Legal Assistant/Office Assistant, you will be essential in providing administrative support and ensuring smooth office operations. Reporting to 2 Attorneys, your core responsibilities will include managing phone calls, greeting visitors, and performing clerical tasks, assisting in the drafting of legal documents and filings. Utilising your skills in customer service, organization, and computer literacy, you will help maintain an efficient work environment. Your proficiency in Microsoft Office and Corel Office Suite, along with your ability to handle multi-line phone systems, will enhance our team's productivity. Join us to be a vital part of our organization’s success and client satisfaction.

Qualifications

• Proficient in Microsoft Office, Google Suite, and Corel Office Suite
• Strong computer literacy and typing skills
• Excellent customer service and phone etiquette
• Experience with clerical and administrative tasks
• Familiarity with office machines and multi-line phone systems
• Organizational skills with a focus on time management
• Bilingual abilities are a plus
• Previous experience as a legal receptionist or assistant is advantageous

Responsibilities

• Answer and manage incoming calls using a multi-line phone system, ensuring excellent phone etiquette and customer service.
• Perform clerical duties such as data entry, filing, and managing office correspondence.
• Utilize Microsoft Office, Google Suite and Corel Office Suite for document preparation and organization.
• Assist with calendar management and scheduling appointments.
• Provide administrative support to team members as needed, demonstrating strong organizational skills and attention to detail.
• Maintain a welcoming front desk environment for visitors and clients.