Community Association Manager

Job Description

Job Description

Key Responsibilities

Administrative & Governance

• Serve as the primary point of contact for the Board of Directors
• Implement and enforce governing documents (Declarations, Bylaws, Rules & Regulations)
• Prepare and distribute meeting notices, agendas, and minutes
• Attend board meetings and annual membership meetings
• Maintain official association records and correspondence
• Ensure compliance with state statutes (e.g., Florida Statutes 718, 720, or 719 where applicable)

Financial Management

• Assist with preparation of annual budgets and financial forecasts
• Monitor accounts receivable and payable
• Coordinate collections, late notices, and liens (with legal counsel)
• Review monthly financial reports and present to the Board
• Approve invoices and track expenditures within board-approved limits
• Work with accountants and auditors as needed

Maintenance & Operations

• Oversee day-to-day property operations
• Conduct regular property inspections
• Identify maintenance needs and recommend corrective actions
• Obtain bids and manage vendor contracts
• Supervise vendors, contractors, and on-site staff
• Coordinate capital improvement projects and reserve items

Vendor & Contract Management

• Solicit competitive bids for services
• Negotiate and manage service contracts
• Ensure vendors meet insurance, licensing, and performance requirements
• Monitor quality of work and resolve service issues

Resident Relations

• Respond to homeowner inquiries and concerns professionally and timely
• Enforce community rules fairly and consistently
• Coordinate violation notices and compliance follow-ups
• Mediate disputes between residents when appropriate
• Communicate community updates and notices

Risk Management & Compliance

• Ensure proper insurance coverage is maintained
• Report incidents, accidents, and claims promptly
• Coordinate safety inspections and emergency preparedness
• Maintain compliance with local, state, and federal regulations

Qualifications

• Active Community Association Manager (CAM) license (state-required)
• Knowledge of condominium and HOA laws and governing documents
• Strong organizational, communication, and leadership skills
• Financial literacy and budgeting experience
• Ability to manage multiple priorities and deadlines
• Proficiency in property management software eg Buildium and Microsoft Office
• Customer-service oriented with professional demeanor

Physical & Work Requirements

• Ability to attend evening meetings
• Regular on-site inspections involving walking and standing
• Occasional emergency response availability

Reporting Structure

• Reports directly to the Senior CAM

Company DescriptionReal estate brokerage/ Community association firm

Company Description

Real estate brokerage/ Community association firm