Real Estate Office Manager

Job Description

Job Description

We have a thriving independent Real Estate brokerage in need of an office manager/administrator. Due to the nature of Real Estate, the position involves a lot of taking initiative and problem solving. We are looking for someone who has a lot of ambition, can work independently and efficiently, and has administrative experience. This role will provide administrative support to our Real Estate agents, monitor all communication with clients, and help to ensure smooth operations within the company.

***Client specializes in single-dwelling, single-family homes, so this experience is highly preferred.***
***Previous experience in a real estate office as an office administrator / manager, is strongly desired.***

Duties:

• Hiring and firing administrative staff
• Overseeing staff performance
• Approving payroll submission for administrative staff
• Monitoring task completion of agents
• Coordinating with bookkeeper for agent compliance of maintaining E & O insurance and monthly payables
• Vision for the company, being able to independently (through skill and experience) see the company’s next steps in growth and lead us in that direction
• Observing weaknesses then creating systems to improve efficiency and client care
• Build E-Mail campaigns for past clients, improving drip campaigns
• Lead to client conversion. Nurture leads through E-Mail templates, texts and calls. Build relationships until they convert to client
• New lead organization in CRM
• Creating and fine-tuning activity plans and automations on Follow-Up-Boss (CRM) and ensuring the team’s compliance with them
• Set up/edit automated email searches on MLS
• Respond to property inquiries from clients with MLS information
• Checking on client's auto E-Mail notes, communicating with them about their needs, sending relevant tasks to agents
• Enter CRM notes of MLS notes/communication
• Initial response greeting client in new group text
• Monitor all group text communication - ensure no communication gets dropped
• Monitor all E-Mail communication from clients/leads - ensure no communication gets dropped
• Add signed buyer rep to client's CRM profile
• Schedule showings as needed
• New construction listing research
• Store/organize builder contracts in Google Drive
• Manage FB group
• Ensuring posts are responded to by yourself or setting up a task for someone else
• Post with each push notification to FB group
• Answer any texts/emails/calls to the company line
• Create builder review templates for scripts

Skills:

• Self-starter/ Proactive
• Evaluate and improve without being told
• Problem solver
• Adaptable
• Work well under pressure
• Good with people
• Persuasive personality
• Detail oriented
• Fast learner/self-learner
• Devoted to the company

Requirements:

• Candidate must have management, administrative and residential real estate experience.
• Experience with residential new construction is a preference.
• Experience with Follow Up Boss is a preference as well.
• Candidates must have experience with other CRMs at the least.
• MUST have at least 2 years of office management/administrative and CRM experience to be CONSIDERED.

• ONCE YOU GET HIRED ON PERMANENT, position will go from W-2 to 1099 as an independent contractor role; no taxes withheld.
• Non-licensed, admin ONLY position. A Texas real estate license will not be required and the position will not engage in any activity for which a license is required.
• Hours will not be guaranteed due to the nature of real estate but 30-45 hours of work is expected each week.
• Job Type: Full-time
• Pay: $30.00 - $40.00 per hour
• Expected hours: 35 - 50 per week

Schedule:

• Choose your own hours
• Monday to Friday
• Weekends as needed

Experience:

• Management and administrative: 2 years (Required)
• Residential real estate sales: 2 years (Required)

Company DescriptionExpress Employment Professionals puts people to work in all types of jobs. When you work with Express, you build a relationship with a team of employment professionals in your community who have, in turn, built personal relationships with the businesses that are hiring. Whether you're building a new career or looking for a short-term job to supplement your income, we offer the flexibility to work the way you want, and you'll never pay a fee to Express for our services and support.

Company Description

Express Employment Professionals puts people to work in all types of jobs. When you work with Express, you build a relationship with a team of employment professionals in your community who have, in turn, built personal relationships with the businesses that are hiring. Whether you're building a new career or looking for a short-term job to supplement your income, we offer the flexibility to work the way you want, and you'll never pay a fee to Express for our services and support.