Job Description
Job Description
Job Summary:
We are seeking a highly organized and detail-oriented Office Administrator to support our construction office operations. The ideal candidate will handle a variety of administrative and clerical tasks to ensure the efficient day-to-day operation of the office and support project teams in maintaining accurate records and communication.
Key Responsibilities:
General Office Support:
- Answer and direct phone calls, emails, and other correspondence
- Maintain office supplies and inventory
- Organize and maintain physical and digital files
Project Support:
- Assist project managers with document preparation, data entry, and scheduling
- Help maintain project documentation including contracts, change orders, RFIs, and submittals
- Coordinate with subcontractors and suppliers regarding schedules and documentation
Financial & Administrative Tasks:
- Assist with invoicing Projects and Jobs
- Help track invoices, purchase orders, and expense reports
- Support budget tracking and cost reporting
Compliance & Recordkeeping:
- Ensure proper filing of safety records, permits, and inspection reports
- Maintain up-to-date insurance certificates and licenses for subcontractors
Qualifications:
- Proven experience as an office administrator, office assistant, or relevant role
- Strong organizational and time management skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Ability to multitask and work independently
Working Conditions:
- Office-based
- Fast-paced environment with frequent deadlines
Pay:
- Hourly
Job Type:
- Full-time
- Non-exempt
Company DescriptionCalifornia based telecommunications/engineering/construction company servicing the following metropolitan areas:
Garden Grove (Orange) CA
Los Angeles (LA County), CA
Ontario (Inland Empire), CA
Indio (Desert Cities), CA
San Marcos, CA
Company Description
California based telecommunications/engineering/construction company servicing the following metropolitan areas: \r\nGarden Grove (Orange) CA \r\nLos Angeles (LA County), CA\r\nOntario (Inland Empire), CA \r\nIndio (Desert Cities), CA \r\nSan Marcos, CA