Job Description
Job Description
We are looking for a Front Office Administrative Assistant to support daily administrative operations on site at our location in Coeymans, New York. This contract position is ideal for someone who enjoys keeping an office organized, providing a welcoming front-office presence, and handling a wide range of coordination tasks with professionalism on a team that exudes great company/team culture. The person in this role will assist with admin and office support, visitor and meeting preparation, and contribute to the smooth day-to-day flow of office and plant support services.
Responsibilities:
• Coordinate administrative support for front office operations, ensuring daily activities are handled efficiently and professionally.
• Oversee purchasing-related tasks by researching products, tracking supply levels, and maintaining accurate records of orders and inventory.
• Support outbound recycling shipments by preparing documentation and helping organize loads for dispatch.
• Manage mailroom and shipping activities, including preparing outgoing packages, arranging postage and courier needs, and routing incoming deliveries appropriately.
• Schedule service visits and maintenance appointments for office and plant vendors to help keep facilities operating smoothly.
• Weigh inbound and outbound truck loads, calculate load information, and communicate instructions clearly to drivers on site.
• Prepare meeting spaces and reception areas for visitors, while assisting with post-meeting cleanup and general readiness.
• Help maintain a neat and orderly office environment, including shared spaces such as hallways, restrooms, and supply areas.
• Perform a variety of general administrative duties such as filing, data entry, document preparation, kitchen and office supply coordination, and other support tasks as needed.
• High school diploma or equivalent required.
• At least 2 years of administrative, receptionist, or office support experience.
• Strong verbal and written communication skills with consistent professionalism and proper grammar.
• Ability to manage multiple priorities, stay organized, and work independently with minimal supervision.
• Basic proficiency in Microsoft Office applications, including Excel, Word, and PowerPoint.
• Comfortable handling routine math calculations and maintaining accurate records.
• Demonstrated problem-solving ability, sound judgment, and confidence in a front-office environment.
• Ability to occasionally lift packages or office supplies weighing up to 40 pounds and perform repetitive hand movements as part of daily tasks.