Facilities Coordinator

Job Description

Job Description

FVCbank

Facilities Coordinator - Job Description

Title

Facilities Coordinator

Department(s)

Corporate

Reports to

Chief Administrative Officer

Job Summary

The Facilities Coordinator is responsible for supporting Bank operations through the coordination of facilities management, equipment/furniture maintenance, repair and acquisition, and physical security through partnership with Bank vendors, and other duties as assigned. This role works closely with the Chief Administrative Officer (CAO) and other stakeholders to ensure safe, secure, and efficient work environments across all Bank locations.

Essential Job Functions

Facilities Support

• Coordinate maintenance, repairs, and replacements across bank facilities in collaboration with remote Office Managers and Business Unit Leaders.
• Liaise with contractors and third-party vendors (e.g., property management, plumbing, electrical, HVAC, and security services) to uphold high operational standards.
• Maintain oversight of facility-related services and ensure compliance with safety and quality standards.

Equipment and Furniture Oversight

• Manage requests for repair, maintenance, and replacement of furniture, fixtures, and equipment.
• Evaluate and prioritize requests, propose solutions, and implement approved actions.
• Track and review maintenance contracts in accordance with Bank policies and procedures.

Physical Security Administration

• Serve as a backup for facility access requests, including issuing and tracking fobs, keys, cards, and access codes.
• Maintain accurate records of authorized users and ensure alignment with security protocols.
• Support documentation and implementation of physical security measures in compliance with Bank policies.

Vendor Management

• Conduct due diligence for new facilities vendors in collaboration with Business Unit Managers.
• Maintain ongoing vendor reviews based on risk rating and criticality, in accordance with bank policy.

Additional Duties

• Adapt to shifting priorities and perform additional tasks as assigned, including cross-departmental support when needed.
• Ability to work after hours or weekends on an as needed basis for completion of projects.

Minimum Requirements

Knowledge of business operational processes, facility/property management, plumbing, electrical, HVAC, and security services required.

Minimum High School Diploma or equivalent required

Associate’s degree, certification or equivalent work experience is preferred

Knowledge of financial institution policies and procedures and physical security is preferred

Abilities required

Ability to focus on task and be detail oriented

Good written and oral communication skills

Strong analytical and organizational skills

Proficient in Microsoft Office/computer skills

Professional and effective interpersonal skills

Strong and effective planning, logistics, and organizational skills

Ability to work independently

Essential Functions:

Ability to sit, stand, kneel and bend for extended periods of time
Must be able to operate a computer keyboard, mouse, and other computer components
Lifting and transporting heavy to moderately heavy objects, such as computers and small furniture and equipment
Ability to converse and exchange information with customers and all levels of staff within the organization
Ability to observe, perceive, and identify data
Ability to travel via air, rail, automobile, and/or bus for frequent traveling to different office and branch locations as required.

Disclaimer

The position for which you are applying is one that would have access to cash, financial instruments, financial transactions, or confidential customer financial information. The Bank has determined that personal financial responsibility is substantially related to preventing misuse or misappropriation of financial instruments or information which is an essential function of the position for which you are applying. A consumer report (including a credit report) and additional background reports are requested of all applicants on that basis.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

We are an Affirmative Action/EEO Employer. We do not discriminate on the basis of race, color, religion, national origin, physical or mental disability, protected veteran status, sex, gender identity, sexual orientation or any other characteristic protected by federal, state or local law.

Apply at www.fvcbank.com / Careers Tab