Job Description
Job Description
Specific responsibilities include:
- Accounts Receivable
- Supervise, aid, and evaluate Accounts Receivable Clerks-constant communication with A/R Clerks on concerns, issues, support, and help with accounts.
- Process transactions related to Accounts Receivable including Billing Customers. Attaches all supporting documents to each Invoice and files by Customer Name.
- Provides Invoices and/or any necessary document requested from Customers when needed.
- Process Cash, Check and Credit Card payments from Customers.
- Process Credit Application for New Customers.
- DNB trade reference approvals/Audit approval/Denial letters to customers.
- Setting up new accounts, track with sales team.
- Daily account maintenance
- Monitor sales orders to ensure accounts do not get invoiced past their limits.
- Accounts Payable
- Supervise, aid, and evaluate Accounts Payable Clerks-constant communication with A/P Clerks on concerns, issues, support, and help with accounts.
- Ensure SOX compliance for Accounts Payable process and complete SOX testing both timely and accurately.
- Oversee weekly check runs prepared by AP Lead including review of payments made. Communicate with Corporate Treasury regarding weekly cash flow. Manage disbursement of checks based on corporate guidelines.
- Review end of month reports and resolve discrepancies (check registers, AP accrual, AP aging analysis)
- Maintain vendor maintenance files.
- Offset intercompany accounts-balance to general ledger
- Three way match of vendor packing slips, receipts of goods/P.Os and invoice
- Posting vendor invoices & credit card statements.
- Maintaining all team members credit cards receipts and accounts
- Assist in other AP duties as assigned
- General Ledger Accounts
- Responsible for Analysis of all Accounts, which includes but not limited to Accounts Receivables, Customer Deposits, Unbilled, AR Allowance, Bad Debt, Intercompany, AP Expenses.
- Responsible for maintaining a Monthly Summary Schedule of the above-mentioned Accounts.
- Week/Month End
- Balances to Trial Balance on a weekly basis and, at Month End, after closing the Month.
- Prepare account reconciliations for AR/AP relevant accounts
- Other
- Be in communication with other Accountants and Supervisor.
- Answers all emails and Voice messages promptly.
- Special Assignments as requested.
- Required Education and Experience:
- Bachelor's degree preferred
- High school diploma or equivalent with the combination of experience
- Minimum of 3 - 5 years in an accounting function
- Supervisory experience
Supervisory Responsibility - This role oversees AR & AP staff
Work Environment This job operates in a clerical office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
Position Type/Expected Hours of Work This is a full time position. Days and hours of work are Monday through Friday, 8:00 a.m. to 5 p.m. Occasional evening and weekend work may be required as job duties demand.
Additional Eligibility Qualifications Must pass a background check and drug test
Other Duties - Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
EEO/AAP Statement
About Federal Signal:
Federal Signal Corporation (NYSE: FSS) provides products and services to protect people and our planet. Founded in 1901, Federal Signal is a leading global designer and manufacturer of products and total solutions that serve municipal, governmental, industrial and commercial customers. Headquartered in Downers Grove, IL, with manufacturing facilities worldwide, the Company operates two groups: Environmental Solutions and Safety and Security Systems. For more information on Federal Signal, visit: www.federalsignal.com.
The Company is an equal opportunity employer. Qualified applicants will not be discriminated against on the basis of, and will receive consideration for employment without regard to, race, color, religion, national origin, sex, sexual orientation, gender identity, age, disability, genetic information, status as a protected veteran, or any other protected category, characteristic, or trait under applicable law. If you require reasonable accommodation in the application process, contact Human Resources at HR@federalsignal.com. All other applications must be submitted online.