Job Description
Job Description
Position Summary: Reporting to the Senior Executive Manager, the Project Coordinator will play a crucial role in ensuring the efficient coordination of projects and tasks associated with the Executive Office and the broader organization. The Project Coordinator will support the Senior Executive Manager in working across teams and projects and management to ensure alignment with both existing organizational priorities and emerging areas of growth. This role will serve as point of contact to the broader organization, organizational partners, and contractors, ensuring seamless communication and alignment. The ideal candidate will have strong interpersonal skills and can anticipate needs in a thriving and fast-moving environment.
About Future Currents
Future Currents creates the spaces for movement organizations to build resilient relationships, tackle pressing challenges, prepare for possible conditions, and map our way to the just and joyful future we deserve. We focus on the knotty, chronic, systemic, and often scary obstacles in our daily lives, whether they be authoritarian threats to our democracy, the shifting economic paradigm, or the need within movements to retool and reshape our infrastructure to meet changing conditions.
Future Currents encourages movement leaders and organizations to operate outside the dominant modes of thinking that currently limit the scope of possibility. We use a mix of creative methods — including facilitated immersive group convenings, scenario planning exercises, and resources that build the muscles of preparation and imagination — to spark new understandings, analyses, and strategies that open up the potential for long-term change. Future Currents is a project of New Venture Fund (NVF), a 501(c)(3) public charity that incubates new and innovative public-interest projects and grant-making programs.
Responsibilities and Tasks
Meeting Support:
- Take notes at various meetings and produce summaries that synthesize key takeaways, decisions and next steps (virtual and in-person)
- Support team leads as needed with drafting agendas for upcoming meetings
- Coordinate workflows and follow ups in response to meeting agendas, notes, and action items.
- Prepare meeting materials, such as agendas and presentations.
Project Coordination
- Support with SOP documentation and with the refinement of shared project tools where applicable, with the goal of improving team clarity and project execution.
- Coordinate teams to ensure timely updates on progress toward deliverables
- Schedule meetings for projects, teams, or event planning teams as needed, including coordination with all necessary parties.
- Track follow-ups and action items across assigned workstreams, ensuring all are well organized and in line with Future Current’s project systems.
Logistics & Event Coordination
- Provide support as needed for in-person events.
- Provide support as needed for virtual events via Zoom/ Zoom Webinar (including but not limited to breakout groups, chat + Q&A management, speaker presentations).
- Support operations team, with processing timely and secure event-related reimbursements and with invoice and contract processing if needed.
- Provide backup/overflow support for org-wide events as capacity allows
- Coordinate logistics for various virtual and in-person meetings, ensuring timely and efficient: venue research, vendor booking, participant information tracking tracking, material preparation and purchasing, budget tracking, and ensuring progress is communicated across relevant stakeholders.
Additional Operations Support as Needed
- Perform other duties as assigned.
- Make recommendations for process improvements when applicable.
- Support with internal processes, including onboarding new staff and fellows.
- Support the operations team in maintaining updated Standard Operating Procedures (SOPs).
- Work with team to revise / refine this role and to determine appropriate systems and approach as the exact details of these projects are finalized
CRM Maintenance & Coordination:
- Promptly update necessary tracking systems in monday.com CRM, with attention to accuracy.
- Support management of contacts database, convening participation and grant prospects in Monday.com CRM, in partnership with other departments.
Background & Experience:
Minimum of 1-2+ years of project coordination and/or executive support experience, ideally in a nonprofit or mission-driven environment.
Skills, Abilities & Values:
- Demonstrated ability to organize, prioritize, and manage multiple deadlines simultaneously with strong attention to detail.
- Finds ways around obstacles and tries new approaches to get the job done.
- A highly developed sensibility around strategy, play, levity, and flexibility.
- Excellent written and verbal communication skills, with a strong ability to communicate actionable information with clarity, transparency, and accountability.
- Strong ability to work independently and collaboratively within a fast-paced environment.
- Maintains integrity and professionalism in managing sensitive and confidential information.
- Ability to occasionally travel for in-person meetings and events.
Benefits:
Comprehensive benefits package that includes 100% employer-paid health, dental, and vision insurance for employees (and their families). Employees are able to enroll in 401k retirement plan and are eligible for a 3% automatic contribution and up to a 3% employer match on 401k contributions. Employees are also eligible for pre-tax transportation benefits. Employees will receive 160 hours of vacation time, 80 hours of health leave, up to 2 days of casual leave, and 20 hours of volunteer leave annually. Employees will also receive 13 paid holidays throughout the calendar year. Employees are eligible for 12 weeks of paid family and medical leave after 90 days of employment.
Location: Remote, with regular travel
Reports to: Senior Executive Manager
Hours per week: 40
Overtime Status: Full-time, Non-Exempt
Hiring Statement
Future Currents is a project of New Venture Fund (NVF), a 501(c)(3) public charity that incubates new and innovative public-interest projects and grant-making programs. NVF is committed to attracting, developing and retaining exceptional people, and to creating a work environment that is dynamic, rewarding and enables each of us to realize our potential. NVF’s work environment is safe and open to all employees and partners, respecting the full spectrum of race, color, religious creed, sex, gender identity, sexual orientation, national origin, political affiliation, ancestry, age, disability, genetic information, veteran status, and all other classifications protected by law in the locality and/or state in which you are working.
E-Verify
NVF participates in E-Verify and will provide the federal government with employees’ Form I-9 information to confirm authorization to work in the United States. Job candidates and employees authorized to work may not be discriminated against on the basis of national origin or citizenship status.