Project Administrative Assistant

Job Description

Job Description

Summary/Objective

The Project Administrative Assistant assists with the coordination of the Company’s administrative and operational support services to facilitate the achievement of business objectives.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Supports the Business Process Manager in outlining the tasks involved in the project assigned
• Maintain good internal/external customer satisfaction levels by exhibiting competent and timely service, anticipating needs, and resolving problems
• Management and follow-through of the Business Process Manager’s request from all forms of communication and to ensure they are routed and complete
• Tracking and maintaining all existing projects by supporting Management
• Ensures customer satisfaction by acting as a liaison between the company and its customers
• Compose and prepare correspondence and reports
• Ensure that solicitation and estimating process is monitored in a timely manner, inclusive of the following:
  1. Managing scheduling for meetings and ensuring appropriate parties are notified accordingly
  2. Managing/scheduling site visits
  3. Corresponding with estimators for pricing
  4. Corresponding/writing technical narrative with support as needed.

Competencies and Requirements

• Strong verbal and written communication skills
• Excellent interpersonal and customer service skills
• Excellent organizational skills and attention to detail
• Excellent time management skills with a proven ability to meet deadlines
• Strong analytical and problem-solving skills
• Ability to adapt quickly to fast paced environments
• Proficient with Microsoft Office Suite or related software
• Prior experience in project management
• Knowledge of construction preferred

Supervisory Responsibility

This position has no supervisory responsibilities.

Work Environment

• Prolonged periods of sitting at a desk and working on a computer
• Must be able to lift 15 pounds at times
• Frequent travel to other work sites

Position Type/Expected Hours of Work

This is a full-time, hourly position. Hours of Operation are Monday through Friday, 8:30 a.m. to 5:30 p.m. However, due to operational needs, may be required to work before or after normal hours of operations, on weekends or holidays.

Travel

No travel is expected for this position.