Job Description
Job Title: Administrative Aide 3
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Irwindale CA 91702 -Hybrid: Onsite M & Th
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Duration: 08/06/2026 to 12/05/2026
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Shift: M-F 8-5
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Education Requirement
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A. High School Diploma or Equivalent
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Day-to-Day Responsibilities/Workload
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- Support learning administration activities by creating items and classes, processing enrollments, recording completions, monitoring attendance, and maintaining training records in the Learning Management System (LMS).
- Generate and analyze reports using Excel to track training registrations and completion statuses.
- Prepare and distribute written communications, respond to inquiries, and coordinate training logistics using Outlook.
- Organize, package, and distribute training materials, supplies, and instructional resources to instructors and training locations.
- Coordinate classroom and conference room setup and breakdown at various locations, including arranging catering and onsite support.
- Manage multiple training events and deliverables while ensuring accuracy and timely completion.
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Possibility of assignment extension.
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Required Skills/Attributes
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- Proficiency in Microsoft Excel, Outlook, and other standard business applications.
- Experience using a SuccessFactors Learning or other Learning Management System (LMS).
- Strong written and verbal communication skills.
- Excellent organizational skills with strong attention to detail.
- Ability to analyze data and identify training completion status and compliance gaps.
- Ability to work independently with minimal supervision.
- Ability to manage multiple priorities in a fast-paced environment.
- Valid driver's license and ability to travel to various locations.
- 2+ years of experience in training administration, learning operations, administrative support, or a related field.
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Desired Skills/Attributes
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- Experience supporting instructor-led training programs and classroom logistics.
- Experience preparing training materials and coordinating training events.
- Knowledge of training administration processes and reporting.
- Customer service mindset with the ability to effectively support instructors, learners, and business partners.
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