Unlicensed Real Estate Broker Assistant and Transaction Coordinator

Job Description

Job Description

Administrative Support

• Answer phones, schedule appointments, manage calendars.

• Input listings into MLS if broker/agent approves the final content.

• Prepare marketing materials, flyers, postcards, and social media posts.

• Maintain client databases and CRM systems.

• Track deadlines and manage paperwork flow.

Transaction Coordination

• Communicate with title/escrow officers.

• Ensure all documents are complete and signatures obtained.

• Monitor contingency deadlines and inspection dates.

• Collect paperwork from clients, lenders, inspectors, and appraisers.

• Submit completed files to the broker for compliance.

• Schedule inspections, appraisals, and closings.

• Coordinate communication between lenders, title, inspectors, and the agent (but not negotiate or give legal/contract advice).