Job Description
Job Description
The Office Manager will be responsible for developing intra-office communication protocols, streamlining administrative procedures, inventory control. Incumbents at some locations will be responsible for office staff supervision and task delegation.
• Maintains office services by organizing office operations and procedures; preparing payroll; controlling correspondence; designing filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions. • Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records. • Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement. • Designs and implements office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments. • Completes operational requirements by scheduling and assigning employees; following up on work results. • Keeps management informed by reviewing and analyzing special reports; summarizing information; identifying trends. • Maintains office staff by recruiting, selecting, orienting, and training employees. • Maintains office staff job results by coaching, counseling, and disciplining employees; planning, monitoring, and appraising job results. • Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies. • Achieves financial objectives by preparing an annual budget; scheduling expenditures; analyzing variances; initiating corrective actions. • Contributes to team effort by accomplishing related results as needed
The Office manager role has no supervisory responsibilities but does serve as a coach and mentor for those in Administrative positions.
• Associate degree preferred or 2 years of solid equivalate job experience. • Proficiency in Microsoft Office suite • Experience with scheduling, budgeting and payroll • Advanced computer skills • Supply management experience • Excellent written and verbal communication skills • Comfort with fast-paced environment
• Good written and verbal communication skills needed for interactions with grieving families, co-workers, and other stakeholders to generate accurate, timely responses to questions and requests in a calm, professional manner; • Collaborate easily with co-workers, keep shared information up to date, and work well independently and on projects; and • Works with other departments as needed. • Shares viewpoints and information openly and listens attentively to others' ideas and suggestions • Communicates in a timely and effective manner with manager • Proactively contributes to group objectives; volunteers to help others as needed • Ability to interface well with personnel at all levels