Job Description
Job Description
We are looking for a highly organized and detail-oriented Legal Secretary to support attorneys for a growing law firm in Oakland, California. This role involves handling a variety of administrative tasks, ensuring compliance with court procedures, and maintaining accurate documentation to facilitate seamless legal operations. The ideal candidate will have a proactive approach, strong communication skills, and the ability to thrive under deadlines. This firm also offers a comprehensive benefits package including health insurance, paid time off, and retirement savings plans.
Responsibilities:
• Draft, revise, and proofread legal and non-legal documents, including correspondence, pleadings, memoranda, and presentations.
• Format court filings in compliance with local, state, and federal rules, and prepare tables of authorities and contents using specialized software.
• File legal documents with courts and administrative bodies, including managing electronic submissions as required.
• Coordinate service of subpoenas and pleadings, ensuring timely delivery and proper procedures.
• Organize case files, binders, and other legal materials in collaboration with the Records Department.
• Schedule and manage meetings, teleconferences, travel arrangements, and firm-wide calendars.
• Track and manage multiple projects while maintaining accuracy and meeting deadlines.
• Input attorneys’ billable hours and facilitate timely review of billing statements.
• Proofread documents for grammar, formatting, and compliance errors, ensuring high-quality outputs.
• Provide backup support during absences and assist attorneys with business development initiatives.
• High school diploma required; Bachelor’s degree preferred.
• Minimum of five years of civil litigation experience, including discovery and motion practice.
• Familiarity with California state and federal court procedures; appellate experience is a plus.
• Proficiency in Microsoft Office 365, Adobe, and legal software such as iManage and Best Authority.
• Exceptional organizational skills and attention to detail, especially with grammar and formatting.
• Ability to manage multiple tasks under pressure in a deadline-driven environment.
• Strong customer service and communication skills, with a proactive and collaborative mindset.
• Experience with e-filing, calendar management, dictation, and document formatting tools such as tables of contents.