Job Description
Overview:
We are working with a client who is looking for a Property Management Admin Assistant who will ensuring professionalism in tenant relations, building operations, and compliance. This is a temp-to-hire role that will be fully onsite in Oak Lawn (75219) 8am-5pm Monday-Friday. Pay is starting at $21/hr+ DOE.
Key Responsibilities
- Deliver full administrative support: phone coverage, report preparation, filing, and correspondence.
- Foster positive relationships with tenants and owners; respond promptly to facility and tenant requests.
- Process invoices, expense reports, and property checks; manage FedEx and Stamps.com accounts.
- Assist with lease administration (tenant contacts, rent rolls, insurance certificates, occupancy permits).
- Coordinate meetings/events and support emergency planning; maintain compliance records.
- Track vendor services and contracts (HVAC, elevator, landscaping, fire inspections) and maintain the property calendar.
- Prepare tenant invoices and assist with CAM reconciliations; support rent collection efforts.
- Manage office/building supplies, signage, parking plans, and building keys.
- Serve as backup for receptionist and security access card administration; assist with copier/printer issues.
Requirements
- Experience in property management or building operations is preferred.
- 2-3+ years Admin experience
- Knowledge of building maintenance issues and/or property management issues
- Strong organizational, communication, and multitasking skills.
- Proficiency with Microsoft Office and administrative systems; accurate record-keeping.
Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.
Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)