Job Description
Role Summary
We are hiring a full-time Legal Associate in New York to support contract execution, legal operations, and day-to-day legal matters across brand partnerships, vendors, creators/influencers, and production. This role will keep our legal documentation organized, support the deal workflow end-to-end, and assist with issue intake and management (e.g., disputes, claims, collections) in coordination with leadership and outside counsel when needed. This is an execution- and operations-heavy role: you will own processes, templates, and contract lifecycle tracking, and escalate complex matters to leadership/outside counsel.
Responsibilities：
Contracting support
- Draft, review, redline, and manage NDAs, SOWs, MSAs, vendor agreements, creator/influencer agreements, releases, and basic licensing terms; ensure contracts reflect business terms and are executed on time.
- Ensure alignment and consistency across deal documents (SOW/brief/invoice) for key commercial terms including scope of work, timelines, acceptance/review steps, and payment structure.
Deal process & stakeholder coordination
- Partner with Partnerships, Production, Finance, and Operations to align contract terms with deliverables, usage rights, timelines, payment schedules, invoicing requirements, and internal approvals.
- Help resolve deal blockers by proposing practical alternatives and compromise language; draft clear client-facing legal communications when needed.
Usage rights, licensing & production paperwork
- Track and validate usage terms (platforms, territory, duration), exclusivity/non-compete restrictions, whitelisting/paid usage basics, and content permissions; flag risks early and propose solutions.
- Support production-facing documentation such as talent/location/appearance releases and basic third-party asset clearance tracking (e.g., music/SFX/licensed assets), coordinating with Production as needed.
Legal issue support & escalation
- Support intake, documentation, and initial assessment of legal issues such as disputes, claims, cease-and-desist notices, payment disputes, and other matters; coordinate information gathering and timelines, and liaise with outside counsel and internal stakeholders.
- Assist with incident documentation and insurance/COI-related requests as needed (e.g., vendor compliance, proof of coverage, escalation to brokers/counsel when required).
Collections & payment enforcement
- Support collections activities, including contract review for payment terms, preparing supporting documentation (executed agreement, SOW, proof of delivery/acceptance, invoice, correspondence trail), drafting professional payment reminders, and coordinating next steps for overdue accounts.
Document management & records
- Own legal filing and recordkeeping—maintain a centralized contract repository, ensure version control, organize executed agreements and supporting documents, and track key dates (renewals, terminations, deliverable deadlines, payment milestones, and obligations).
Templates, playbooks & process improvement
- Maintain and improve standard templates and clause libraries; build lightweight playbooks and checklists to scale legal workflows, reduce risk, and improve turnaround time.
Compliance & risk hygiene
- Support basic compliance needs (e.g., confidentiality, data handling, marketing/creator disclosures, content usage permissions) by tracking requirements, documenting approvals, and flagging risks early.
Qualifications
- 1–3 years of experience in contracts, legal operations, commercial support, or paralegal/legal coordinator work (in-house, agency, media, production, or law firm).
- Strong contract and document management skills; highly organized with excellent attention to detail and follow-through.
- Clear, professional written communication; able to translate legal terms into practical guidance for non-legal teams.
- Comfortable managing multiple workstreams and deadlines in a fast-paced environment.
- Comfortable redlining and working with core commercial clauses (e.g., IP ownership/licensing, confidentiality, indemnity, limitation of liability, termination, payment terms/late fees, governing law, dispute resolution).
- Familiarity with influencer/marketing compliance (e.g., FTC disclosure basics) is a plus.
- J.D. and/or NY Bar admission is a plus, but not required.