- Ensure that Invoice are matched correctly with purchase order and goods receival note before entry Payables Subledger.
- Ensure that Invoices are correctly signed by the appropriate company personnel before processing.
- Prepare suppliers’ payment as per payment schedule agreed with the Accounting Assistant.
- Ensure accurate process of approved payment in the Accounts Payables Subledger in a timely manner. Ensuring the correct application is to the correct accounts.
- Update Stock worksheet each month to meet month-end reporting deadline.
- Assist in the Month end process as required (Bank Reconciliation and expenses analysis).
- Timely analysis of petrol invoices ( currently Gasmart and Johnson) to facilitate timely payment to the supplier and correct allocation in the accounts.
- Record Monthly Stock count on the agreed date.
- Responsibilities satisfactorily completed when
- Supplier’s invoices are correctly prepared for payment within the agreed credit period.
- Payments & Invoices are inputted timely to enable weekly update to the sub ledger and General ledger.
- Stock worksheet is updated periodically in order to meet work day 2 flash forecast.
- Bank Reconciliations are prepared for review by workday 3 each month.
- Sub ledger batches are printed and reviewed for timely posting
Requirements
- 3-5 years’ experience with accounts payable or general accounting.
- CAT or ACCA Level 1 experience
- 5 CXC Passes including Mathematic & English
- Effective reconciliation knowledge
- Knowledge and experience in customer service principles and practices
- Good Telephone techniques and good command of the English language skills
- Knowledge of Accounting software would be an asset
- Effective filing Knowledge