Job Description
Job DescriptionWe are looking for a detail-oriented Project Specialist to join our team in Scottsdale, Arizona. In this Contract to long-term role, you will play a critical part in ensuring the smooth execution of projects by managing timelines, resources, and deliverables. This position is ideal for someone with strong organizational skills, a knack for problem-solving, and a desire to contribute to successful project outcomes.
Responsibilities:
• Set up and maintain new projects in organizational systems, ensuring accurate entry of details, milestones, and resource allocations.
• Oversee project closeout processes, including final documentation, financial reconciliations, and post-project evaluations.
• Monitor and adjust project credit hours and team assignments to ensure resource optimization.
• Process project addendums while ensuring compliance with internal policies and client requirements.
• Conduct quality assurance reviews to confirm that deliverables meet established standards and client expectations.
• Assist with client communications by addressing inquiries, resolving issues, and providing necessary support.
• Collaborate with cross-functional teams to ensure projects are executed seamlessly and milestones are met.
• Utilize data analysis tools to gather and interpret project data, providing actionable insights to stakeholders.
• Identify and mitigate risks by implementing effective problem-solving strategies and enhancing project workflows.
• Support the Operations Manager and senior team members with other duties and ad-hoc tasks as required.• Minimum of 2 years of experience in project coordination, administration, or a related role.
• Proficiency in Microsoft Excel and Outlook, with the ability to manage data and timelines effectively.
• Strong analytical skills and experience working with business analysis or data analytics tools.
• Exceptional organizational abilities to handle multiple tasks and deadlines in a fast-paced environment.
• Solid communication skills, both written and verbal, for effective client and team interactions.
• Customer service experience with a focus on delivering positive client outcomes.
• Ability to think critically and solve problems creatively to address project challenges.
• Familiarity with managing project resources and ensuring compliance with internal processes.