Job Description
Russell Tobin & Associates is currently seeking a Facilities Coordinator, 12+ Months Contract role for one of our Fortune 500 clients, for New York, NY. Apply today for immediate consideration.
Position: Facilities Coordinator
Location: New York, NY
Contract Duration: 12+ months temp to perm
Pay rate: $30-34.00/hr on w2
Job Summary:
- Responsible for setup of internal events including Happy Hours, Partner meetings, Book Launches, and other functions, including “special” furniture set up
- Supports setup and coordination of New Hire Orientation, Embark events, and other large internal meetings
- Monitors weekend client meetings and special weekend work as needed
- Facilities & Vendor Coordination
- Ensures collaboration rooms are clean, properly furnished, and ready for use
- Handles ad-hoc cleaning requests (e.g., pantry spills, trash removal)
- Conducts refrigerator clean-out every Friday
- Office Moves & Space Management
- Manages all office moves including those for Senior Partners, Partners, Executive Assistants, and others
- Handles locker requests for all floors
- Works with RA and OS Team to support hit list meetings and offers suggestions based on observations
- Event Support
- Responds to inquiries sent to the US-NYO Facilities email inbox
- Assists in coordinating vendor visits and maintenance tasks
- Acts as backup for other team members during their PTO
- Technology & Meeting Support
- Provides Zoom setup and backup coverage for IT-led client meetings
- Assists in resolving room conflicts and back-to-back meeting setups—proactive problem solver
- Uses intuitive knowledge of room layouts and furniture configurations for optimal setups
- Mail & Delivery Support
- Assists Mail Services with deliveries
- Team Participation
- Actively participates in Office Services team meetings
- Offers input and ideas to improve service and operations
- Responsive to ad-hoc requests via email
- Supports all OS-related tasks, including support of Reception requests when needed.
Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.