Procurement Contract Administrator

Published: 6/14/2022

The Nuclear Company is the fastest growing AI tech-enabled startup in the nuclear and energy space, pioneering a fleet-scale approach to building the next generation of nuclear reactors. Through our design-once, build-many model, we're accelerating the deployment of safe, reliable, and affordable nuclear energy.
We operate with an AI-first mindset. Every employee is expected to leverage AI, technology, and the Nuclear Operating System (NOS) as integral components of their role to improve the quality, speed, and impact of their work. We expect every team member to continuously identify opportunities to automate workflows, enhance decision-making, improve processes, and contribute to the ongoing evolution of NOS as a strategic operating capability that enables The Nuclear Company to scale with excellence.
We hire people who are driven by purpose, thrive in ambiguity, and are energized by building what has never been built before. Our team combines intellectual curiosity with high agency, embraces candid feedback and continuous learning, and holds themselves and others to exceptional standards. Our values—Transparency, Responsibility, Unity, Scrappy, and Tenacity—guide how we hire, collaborate, and make decisions every day. They are not words on a wall; they are the standard by which we operate. TRUST is the foundation of our safety culture, fostering intellectual honesty, accountability, and open communication, while our values challenge every team member to execute with urgency, humility, resilience, and an unwavering commitment to our mission.
About the role
The Contract Administrator, Procurement will be responsible for managing the lifecycle of procurement contracts from award to closeout, ensuring compliance with regulatory requirements, and supporting strategic sourcing initiatives. This role is critical to maintaining contractual integrity, mitigating risk, and enabling timely delivery of goods and services for nuclear deployment projects. 
Please note: The role requires regular hybrid office presence in either Washington, D.C., or Columbia, SC. Candidates must be within commuting distance of or willing to relocate to one of these two designated office locations. This is one position posted in multiple locations for visibility.
 
Responsibilities
Contract Administration 
<ul>
<li>Administer procurement contracts and purchase orders from award through closeout. </li>
<li>Ensure purchased materials, equipment, and services meet all procurement document requirements. </li>
<li>Manage contract modifications, change orders, and scope adjustments. </li>
<li>Track and document contract deliverables, milestones, and compliance requirements. </li>
<li>Support budget tracking and invoice reconciliation against contract terms. </li>
</ul>
Procurement Document Control 
<ul>
<li>Prepare and review procurement documents to ensure technical and quality requirements are clearly defined. </li>
<li>Verify procurement documents invoke applicable codes, standards, specifications, and regulatory requirements, including 10 CFR Part 21. </li>
<li>Maintain complete procurement documentation, including specifications, purchase orders, approved changes, waivers, and deviations. </li>
<li>Ensure full traceability for all procurement activities. </li>
<li>Maintain document version control and audit trails using contract lifecycle management (CLM systems)</li>
</ul>
Vendor & Stakeholder Coordination 
<ul>
<li>Serve as the primary point of contact for suppliers on contract-related matters. </li>
<li>Coordinate with engineering, quality assurance, and project teams to clarify requirements. </li>
<li>Support supplier onboarding and contract award processes. </li>
<li>Facilitate resolution of contract disputes and issues. </li>
<li>Draft and distribute meeting notes and action items from vendor and stakeholder coordination meetings to ensure accountability and follow-through. </li>
<li>Track vendor performance and delivery metrics to support sourcing and renewal decisions. </li>
</ul>
Compliance & Quality Assurance 
<ul>
<li>Verify procurement, inspection, and test requirements are satisfied before items are placed in service. </li>
<li>Support quality assurance reviews of procurement documents prior to contract award. </li>
<li>Ensure contracts include necessary technical and administrative requirements to meet QA program standards. </li>
<li>Support internal and external audits related to procurement and contract files. </li>
<li>Escalate non-conformances, deviations, or waivers to the appropriate stakeholders for timely resolution. </li>
</ul>
 
Experience
<ul>
<li>Bachelor’s degree in Business, Supply Chain, Engineering, or a related field (or equivalent experience). </li>
<li>3–5 years of contract administration or procurement experience, preferably on nuclear, energy, or other regulated large capital projects. </li>
<li>Familiarity with nuclear quality requirements (10 CFR 50 Appendix B, ASME NQA-1) or comparable regulated quality programs, or readiness to develop it quickly. </li>
<li>Strong understanding of contract terms, conditions, and commercial practices. </li>
<li>Excellent written and verbal communication skills. </li>
<li>Proficiency with procurement systems and Microsoft Office Suite. </li>
<li>High attention to detail with strong organizational and time-management skills. </li>
<li>Ability to manage multiple contracts and priorities simultaneously. </li>
</ul>
Benefits
<ul>
<li>Competitive compensation packages</li>
<li>401k with company match</li>
<li>Medical, dental, vision plans</li>
<li>Generous vacation policy, plus holidays</li>
</ul>
Estimated Starting Salary Range The estimated starting salary range for this role is $88,000- $109,000 annually less applicable withholdings and deductions, paid on a bi-weekly basis. The actual salary offered may vary based on relevant factors as determined in the Company’s discretion, which may include experience, qualifications, tenure, skill set, availability of qualified candidates, geographic location, certifications held, and other criteria deemed pertinent to the particular role. 
EEO Statement The Nuclear Company is an equal opportunity employer committed to fostering an environment of inclusion in the workplace. We provide equal employment opportunities to all qualified applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic. We prohibit discrimination in all aspects of employment, including hiring, promotion, demotion, transfer, compensation, and termination.
<div>Export Control Certain positions at The Nuclear Company may involve access to information and technology subject to export controls under U.S. law. Compliance with these export controls may result in The Nuclear Company limiting its consideration of certain applicants.</div>
<div> </div>
<div>Recruiting Fraud Alert Your safety is our priority. We want to ensure your job search stays secure. Please note that the team at The Nuclear Company only communicates through official @thenuclearcompany.com email addresses. We will never ask for payments or sensitive financial information at any stage of our recruitment process. For your peace of mind, please verify all openings and submit your applications directly through <a href="https://www.thenuclearcompany.com/careers">our official careers page</a>.</div>