Paralegal (Remote) Corporate Healthcare

Job Description

Job DescriptionThis role supports the legal and compliance functions of BrightStar Care by drafting and organizing legal documentation in collaboration with outside counsel and the Chief Legal and Government Affairs Officer. Responsibilities include assisting with litigation-related matters, responding to legal notices, managing contracts, and supporting licensure applications for new operations. The position also leads HIPAA privacy governance as the designated Privacy Officer, maintains legal logs and calendars, and supports the development of policies and training materials. Additionally, the role provides backup support to the Brand Consistency Manager and Franchise Administration manager, contributing to compliance enforcement and franchise contract administration throughout the franchise life cycle.Responsibilities

• In consultation with outside legal counsel and working with the Chief Legal and Government Affairs Officer, drafts and organizes ad hoc amendments, letter agreements and other documentation necessary to confirm transaction details and preserve the integrity BrightStar Care’s legal files.
• Assist the legal team in all legal activities, including assistance with litigation-related tasks; receiving and ensuring proper business responses to registered agent notices (such as garnishments, subpoenas and workers compensation claims); contract review, management and enforcement; and maintenance of files related to all of the same including annual reports that are processed by the registered agent.
• Prepare all licensure and other applications needed to stand up new BrightStar Care Owned operations and locations.
• Identify and analyze issues that require attention from external legal counsel and work as part of a team to ensure prompt and efficient resolution of issues.
• Assists the Strategy department in the review, development and maintenance of applicable policies for the Operations Manual and all training materials and booklets, including for BrightStar Care and BrightStar Care Homes.
• Serves as the Chief HIPAA Privacy Officer, including responsibility for quarterly governance calls: managing responses to any privacy questions, concerns or incidents; and coordinating annual training and surveying for BrightStar Care Franchising.
• Creates and monitors a legal log and calendar to ensure that all correspondence, submissions and due dates are tracked and filed.
• Act as a backup to the Brand Consistency Manager, assisting in all tasks related to ensure strict adherence to policies and procedures, ensuring required documentation, reviews, and approvals are obtained and by helping draft documentation regarding Notices of Default and appropriate opportunities to cure compliance shortfalls. Managing SmartSheets aligned with key program initiatives.
• Act as a backup to the Manager, Franchise Administration, assisting in drafting and maintaining contract administration documentation and all documents throughout the life-cycle of the franchise relationship, and routine change management activities such as amendments, disclosures, consolidations, transfers, and renewals. Managing SmartSheets aligned with key program initiatives.

Required SkillsEDUCATION

• Bachelor’s degree in paralegal studies; or
• Paralegal certificate from an ABA-approved program

EXPERIENCE

• Minimum of 2 years of experience working as a paralegal
• Minimum of 2 years of experience with health care compliance

SKILLS/ABILITIES

• Solid understanding of legal terminology, legal document preparation, and legal research methods
• Strong proficiency in Microsoft Office Suite and other office systems
• Excellent written and verbal communication skills
• Strong attention to detail
• Ability to manage multiple tasks, prioritize work, and meet deadlines in a fast-paced environment
• Skilled in document preparation, data entry, digital and paper filing, and recordkeeping
• Professional and courteous interpersonal skills with a customer service mindset
• Ability to maintain confidentiality and handle sensitive information with discretion
• Dependable, adaptable, and proactive in resolving issues and supporting team needs
• Comfortable operating standard office equipment and using virtual collaboration tools (e.g. Teams, Zoom, etc.)

WORKING CONDITIONS

• Work is in a fast-paced, ever-evolving environment
• Remote within the United States
• Travel requirements: 5-6 times annually to the corporate office in Bannockburn, IL