Bookkeeper

Job Description

A bookkeeper administrator manages financial recordkeeping alongside daily office and administrative tasks to keep a business running smoothly.

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Key Responsibilities

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Financial & Bookkeeping

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• Maintain accounts payable (AP) and accounts receivable (AR), ensuring timely vendor payments and client invoicing.

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• Reconcile bank and credit card statements on a monthly basis.

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• Process payroll and manage employee expense reports.

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• Prepare general ledger entries, balance sheets, and profit & loss statements.

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• Assist accountants with quarterly and year-end tax prep.

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Administrative Support

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• Organize physical and digital files, contracts, and financial records.

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• Respond to routine client or vendor inquiries via email and phone.

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• Manage office inventory, order supplies, and handle incoming/outgoing mail.

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• Schedule meetings, maintain company calendars, and arrange travel details if needed.

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Common Requirements & Qualifications

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• Education: High school diploma required; Associate’s or Bachelor’s degree in accounting, finance, or business administration preferred.

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• Experience: 1-3 years in bookkeeping, general accounting, or office administration.

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• Software Skills: Proficiency in accounting software (e.g., QuickBooks) and spreadsheet tools (Excel, Google Sheets).

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• Core Competencies: High attention to detail, strong organization, basic financial math skills, and trustworthy handling of sensitive data.

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