Trademark Docket Specialist

Job Description

A leading, nationally recognized law firm with a premier intellectual property practice is seeking an experienced Trademark Docket Specialist to support the accurate and strategic management of sophisticated U.S. and international trademark portfolios. This role is integral to the success of a highly regarded trademark practice that advises innovative, market-leading companies across technology, life sciences, and emerging growth sectors. This role will be hybrid and can sit in San Francisco, Silicon Valley, Santa Monica, NYC, Boston, or DC.

Key Responsibilities:

• Accurately docket U.S. and international trademark prosecution, maintenance, and enforcement deadlines on a daily basis
• Review incoming trademark correspondence and documents to identify critical dates, status updates, and required actions
• Maintain client-specific docketing requirements using industry-standard docketing systems
• Respond to inquiries from attorneys, paralegals, and staff regarding docket entries and deadlines
• Conduct online research using USPTO, WIPO, and other trademark databases to confirm status and retrieve relevant information
• Generate and distribute customized docketing reports for internal teams and clients
• Process and route incoming trademark-related mail and electronic communications
• Assist with special projects, data audits, system clean-ups, and data integrity initiatives
• Support electronic filing, document management, and uploading to client extranets and internal systems
• Collaborate with team members to ensure compliance with firm policies and client guidelines

Desired Skills & Qualifications:

• Minimum 2 years of trademark docketing experience in a law firm or corporate IP department preferred
• Associate’s or Bachelor’s degree in a related field preferred
• Strong knowledge of U.S. and international trademark procedures; familiarity with the Madrid Protocol preferred
• Experience with trademark docketing systems such as WebTMS, Symphony, IPFolio, or similar platforms
• Exceptional attention to detail with strong proofreading, organizational, and analytical skills
• Ability to review and interpret complex legal documents with accuracy
• Excellent written and verbal communication skills
• Proven ability to manage multiple priorities and meet strict deadlines in a fast-paced environment
• Proficiency in Microsoft Office (Excel, Word, Outlook); experience with document management systems a plus
• Commitment to confidentiality and data security standards
• Familiarity with USPTO and international trademark databases
• Experience with electronic filing systems strongly preferred