Program Manager (PM) Assistant (EPD II)

Job Description

Job DescriptionProgram Manager (PM) Assistant
Locations: Sunnyvale (EPDII)
Business Units: CESBG
Job Classification: Non-Exempt

Summary
The Program Manager (PM) Assistant will support Operations Program Managers (OPMs) in the day-to-day program execution, cross-functional coordination, data tracking, and project follow-up.
This role will support fast-paced AI server and New Product Introduction (NPI) manufacturing programs, working closely with Program Management, Engineering, Production, Supply Chain, Planning, Quality, and other functional teams. The ideal candidate is detail-oriented, responsive, comfortable working with large amounts of project information, and capable of driving action items to closure.

This is a full-time contract position with the possibility of conversion to a permanent role after a minimum of six months.

Key Responsibilities

• Program & Project Support
  • Assist OPMs with daily program execution and project coordination.
  • Maintain project schedules, milestones, action items, and deliverables.
  • Track open issues and follow up with the responsible owners to ensure timely closure.
  • Prepare daily and weekly program status updates.
  • Identify overdue items, schedule risks, and missing information and escalate accordingly to the responsible OPM.
  • Support NPI build preparation and execution from material readiness through production and shipment.
• Cross-Functional Coordination
  • Coordinate with cross-functional teams and follow up with functional owners on project actions, engineering changes, material readiness, production status, and shipment requirements.
  • Organize meetings, prepare agendas, document meeting minutes, and track action items.
  • Ensure decisions and action items are clearly communicated to relevant stakeholders.
• Production & Material Tracking
  • Support tracking of build plans, work orders, material readiness, shortages, and production status.
  • Maintain trackers for Work Order (WO) status, material issues, build progress, test/debug status, and shipment schedules.
  • Support SAP/SFC-related tracking and data reconciliation as needed.
  • Help identify discrepancies between production plans, system records, and actual status.
• Reporting & Data Management
  • Consolidate information from multiple functional teams into clear management reports.
  • Maintain project dashboards, trackers, and documentation.
  • Prepare Excel reports, PowerPoint presentations, and meeting materials for program reviews.
  • Track program KPIs such as schedule attainment, material readiness, production output, yield, and issue closure.
  • Ensure project information is accurate, organized, and updated on time.
• Documentation & Administrative Support
  • Maintain program documentation, meeting records, project trackers, and shared folders.
  • Coordinate meeting schedules and cross-functional reviews.
  • Support document preparation and information collection requested by OPMs.
  • Maintain clear records of key decisions, owners, deadlines, and project changes.

Basic Qualifications

• Strong Microsoft Excel (including PivotTables, XLOOKUP/VLOOKUP, etc) and PowerPoint skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong attention to detail and sense of ownership.
• Comfortable working with cross-functional and international teams.
• Good written and verbal English communication and follow-up skills.

Preferred Qualifications

• Experience in electronics, server, semiconductor, or high-tech manufacturing.
• Experience supporting New Product Introduction (NPI) or Mass Production (MP) programs.
• Familiarity with manufacturing concepts such as BOM, WO, WIP, ECO, material shortage, production planning, yield, and shipment management.
• Experience with SAP, SFC/MES, ERP, or other manufacturing systems.
• Experience preparing management-level dashboards or program review materials.

Education and Experience

• Bachelor’s degree in Business Administration, Industrial Engineering, Supply Chain, Engineering Management, or a related technical discipline.
• 0-3 years of experience in project coordination, program management, manufacturing operations, supply chain, or a related technical field.

Why Join Us

• Comprehensive benefits package including medical, dental, and vision insurance coverage.
• Basic life insurance and short-term disability coverage provided by employer.
• Supplemental life insurance and long-term disability coverage options available.
• 401K with employer contribution.
• Personal, Vacation, and Holiday paid time off for all full-time employees.