Job Description
Job Description
Our client is seeking a Property Administrator to support their property management team in Dallas, TX. This seasoned team oversees a portfolio of industrial real estate assets.
Location: Irving, TX
Compensation: $65,000 + 5% bonus | 100% paid health ins | 50% match up to first 10% 401K plus 5% profit sharing to 401K
Schedule: 100% On-Site M-F 8-5
Core Responsibilities
- Front Office/Guest Services: Serve as the on-site representative, greeting all guests and managing routine office functions, including answering phones, ordering supplies, and handling mail.
- Administrative & File Management:
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- Create, maintain, and update tenant lease files, vendor contracts, property files, and online ID Plans.
- Prepare and send welcome letters, renewal packages, and property manuals/handbooks.
- Tenant Relations & Service:
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- Maintain the tenant contact directory, HVAC compliance tracking, tenant portal, and tenant billback.
- Manage and track all tenant service calls and inquiries.
- Coordinate tenant relations activities (newsletters, anniversary cards) and assist with event planning.
- Accounting & Financial Support:
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- Assist with rent collection, run weekly A/R reports, track delinquencies, and distribute default notices.
- Prepare monthly rent increase correspondence.
- Monitor utility accounts: handle transfers for new/terminating tenants, track meters, and prepare monthly bill backs.
- Support accounts payable: review, code, and distribute invoices daily; create billing invoices; research invoices; and verify payments.
- Set up new vendors with the accounting department.
- Compliance & Reporting:
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- Monitor MyCOI Tenant and Vendor Insurance Compliance, notify parties of outstanding requirements, and update corporate on status.
- Update and distribute tenant stacking plans monthly.
- Broker & Asset Support:
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- Assist Brokers and Asset Manager with leasing/marketing materials (flyers/boards).
- Track acquisition/development meeting notes.
- Provide lease documents and floorplans as needed.
Qualifications
- Education: High School Diploma required; Bachelor’s Degree preferred.
- Experience: 2+ years entry-level customer service/office experience; Real Estate experience preferred.
- Technical Skills:
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- Proficiency in Microsoft Office (Outlook, Word, Excel) required.
- Experience with YARDI or similar property management software preferred.
- Key Competencies:
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- Strong organizational skills and attention to detail required.
- Excellent verbal and written communication skills required (must communicate professionally with internal and external parties).
- Ability to work independently and prioritize workflow.
- Basic understanding of general accounting and lease terms preferred.
PrideStaff Financial
PrideStaff (North Dallas location) is a locally-owned staffing & placement firm with a strong reputation as a fun-loving, quality-focused service provider. Our employees enjoy the following:
- A professional, supportive team environment
- Representation to North Dallas’ top employers
- Full medical benefits package
- Dedicated consultants that provide industry insights & resources to ensure continued career development
These are some of the many reasons we were recently recognized as one of Dallas’ Best Places to Work!
Proudly serving North Dallas, Addison, Carrollton, Farmers Branch, Las Colinas, Irving, Coppell, Lewisville, Plano, Richardson, Frisco and McKinney
Company DescriptionPrideStaff is a national staffing organization, delivering innovative solutions to the challenges employers face every day. Over the years, PrideStaff has been a consistent industry leader, developing technology and service processes that allow our organization to deliver superior performance. With locations across the United States, we're well positioned to partner with clients and candidates to ensure a successful match of employee talent with customer needs. When it comes to your success, we leave nothing to chance!
Our Mission: Consistently provide client experiences focused on what they value most.
Company Description
PrideStaff is a national staffing organization, delivering innovative solutions to the challenges employers face every day. Over the years, PrideStaff has been a consistent industry leader, developing technology and service processes that allow our organization to deliver superior performance. With locations across the United States, we're well positioned to partner with clients and candidates to ensure a successful match of employee talent with customer needs. When it comes to your success, we leave nothing to chance! \r\n\r\nOur Mission: Consistently provide client experiences focused on what they value most.