Job Description
Job Description
Leasing Coordinator | Queens, NY | Full-Time (On-Site)|$65,000–$75,000/yearAbout the Company
EqualAccess is partnering with a well-established property management firm with a strong presence across Queens, Brooklyn, Manhattan, and the Bronx. The organization manages a diverse portfolio of rent-stabilized and affordable housing properties, with a strong focus on regulatory compliance and operational excellence.
We’re hiring a Leasing Coordinator to support a residential portfolio with a focus on rent-stabilized lease renewals and subsidy processing.
Position Summary
This is a highly administrative, detail-driven role responsible for managing lease renewals, ensuring compliance with DHCR regulations, and keeping processes organized and on track.
Key ResponsibilitiesLease Renewals & Compliance
- Prepare and process rent-stabilized lease renewals in accordance with DHCR and RGB regulations
- Track lease expirations and ensure renewal notices are sent within 150–90 day timelines
- Calculate lawful rent increases, including legal and preferential rents
- Maintain accurate tracking of lease status across a portfolio
Subsidy Processing
- Prepare and submit subsidy lease renewal packages to agencies including NYCHA, HPD, SCRIE, and CityFHEPS
- Monitor deadlines and follow up on approvals to ensure timely processing
- Coordinate with agencies and case workers to resolve outstanding items
Documentation & Systems
- Scan, upload, and maintain lease documentation in Yardi
- Generate move-in leases for approved applicants in coordination with internal teams
- Maintain organized digital records to ensure compliance and audit readiness
Regulatory & Administrative Support
- Assist with annual DHCR registrations, amendments, and corrections
- Coordinate with Compliance and Legal teams on rent overcharge and succession matters
- Support internal processes and ensure documentation accuracy
Tenant Communication
- Serve as a point of contact for tenants regarding lease renewals and related inquiries
- Respond to tenant questions in a professional and timely manner
Qualifications
- 2+ years of experience in NYC residential leasing or property management
- Working knowledge of rent-stabilized buildings and DHCR regulations
- Experience handling lease renewals and/or subsidy packages
- Proficiency in Yardi
- Intermediate proficiency in Microsoft Excel
- Strong attention to detail and ability to manage multiple deadlines
Preferred
- Experience with Section 8, CityFHEPS, NYCHA, or HPD
- Bilingual (English/Spanish) is a plus
EqualAccess
At EqualAccess, we do more than make placements—we invest in people. Every candidate we place receives 3 months of post-hire mentorship and development.We partner with organizations that value growth, retention, and long-term success, ensuring the right fit for both candidates and clients.