Job Description
Job DescriptionContract Specialist
Location: San Ramon, CA
Onsite Flexibility: Hybrid
Contract Details
- Position Type: Contract
- Contract Duration: 6 9 months (may extend longer)
- Pay Rate: $50.00 $55.00 / Hour (USD)
- On-Site Expectations: 1 4 times per month
- Equipment: Laptop will be issued 2 weeks after start. Supplier/personal-issued laptop to be used until then via Citrix access. Any additional equipment is the responsibility of the supplier.
- Calls: To be made via MS Teams.
- Mileage: Can be expensed with prior approval if any travel to a location is outside the home office.
- Work Authorization: Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.
Job Summary
The Gas Operations Construction Services Work Execution organization is a team focused on supporting enterprise activities for Traffic Control, Paving, and Spoils. The Construction Services Work Execution team is seeking a Contract Specialist to support invoice validation. This is a hybrid role with on-site expectations 1 4 times per month. The Contract Specialist will be a subject matter expert in Vendor Master Services Agreements (MSA) and use the MSA information as well as information from Salesforce to confirm that the client was charged accurately according to the contract and work performed in the field. The Contract Specialist will work as part of a collaborative team with a service approach to internal clients and external customers. A curious, respectful, and proactive continuous improvement mindset is a must. This is a temporary position with a likely duration of 6 9 months, though it may extend longer.
Key Responsibilities
- Responsible for invoice validation and related communications with both vendors and internal customers associated with Construction Services activities.
- Regular use of Salesforce / Conga contract lifecycle management system to generate and manage work order documents.
- Regular use of SAP to review vendor invoice documents.
- Work collaboratively with internal teams to ensure timely resolution of invoice issues relating to projects.
- Communicate effectively and build and maintain relationships with internal stakeholders, as well as critical customer and vendor representatives.
- Develop and maintain documentation for policies and procedures, ensuring effective and sustainable controls are in place for compliance requirements.
- Ensure contract provisions are accurately reflected in billing calculation and in invoices.
- Proactively monitor and manage key contract milestones.
Required Skills
- Office management, accounts payable, or finance experience
- Invoice management skills
- Excel and Word proficiency
- Attention to detail
- Ability to function well with a steady stream of work
- Data analysis skills (helpful)
Preferred Skills
- Significant experience in accounting, business, contracts, purchasing, organizational management, or process/project management, particularly using Salesforce or other large systems
- Understanding of contractor safety requirements
- Comfortable and effective verbal, written, and multi-channel communications to meet the needs of various audiences
- Experience and capability with Salesforce, Ariba, and SAP (invoicing / billing functions)
- Competency using Excel, PowerPoint, and Word to deliver timely, accurate executive-level presentation of information
- Detail oriented, to ensure high quality, timely, accurate work products and to ensure compliance with legal and regulatory requirements
Education Requirements
- Bachelor's Degree in a job-related discipline or equivalent experience
Required Experience
- Four years of work experience in contract and/or project management, business/office management, finance, or other related field
Benefits
- Medical, Vision, and Dental Insurance Plans
- 401k Retirement Fund
Important Notes
- Local candidates to the Bay Area / San Ramon work location only.
- Mileage can be expensed with prior approval if any travel to a location is outside the home office.
About GTT
GTT is a minority-owned staffing firm and a subsidiary of Chenega Corporation, a Native American-owned company in Alaska. As a Native American-owned, economically disadvantaged corporation, we highly value diverse and inclusive workplaces. Our clients are Fortune 500 banking, insurance, financial services, and technology companies, along with some of the nation's largest life sciences, biotech, utility, and retail companies across the US and Canada. We look forward to helping you land your next great career opportunity!
Job Number: 26-05721
#LI-GTT #LI-Hybrid #gttjobs
Company DescriptionGlobal Technical Talent is a subsidiary of Chenega Corporation (www.Chenega.com) with over 1.3 billion US$ in revenue and 5800 US employees. We provide Total Talent Solutions, Global staffing, SOW, RPO, Direct Sourcing, and Global Payroll with physical offices in US, Canada, and India. GTT Digital headquartered in Toronto specializes in providing high-tech digital and banking talent to some of the nation’s largest financial institutions. As a leader in the staffing industry for over 22 years, we have become one of the largest staffing firms in the New England region, working with Fortune 500 clients and cutting-edge, technology-driven recruiting infrastructure.
We are a Native American-owned, economically disadvantaged corporation that highly values diverse and inclusive workplaces. Our clients and partners are among the most successful and innovative organizations in the world. Our top clients are Fortune 500 banking, insurance, and financial services firms, some of the nation’s largest life sciences, biotech, utility, and retail companies, and prestigious educational institutions in the Ivy League tier.
There is always a new opportunity for success when you look through all of the open job opportunities on our website’s career page. Just click on this link: https://bit.ly/gttcareers
Awards
SIA’s Fastest Growing Staffing Firm: 2023 and 2015
SIA’s Best Staffing Firm to Work for: 2019 -2023
Inc 5000 Fastest Growing Private Company: 2023, 2022, 2016, 2015
Randstad Preferred Supplier: 2020 - 2023
TechServe Alliance Excellence Award. 2019
NH Business Magazines Fast 5 fastest growing companies
Ernst & Young Entrepreneur of the Year Finalist: 2015
Company Description
Global Technical Talent is a subsidiary of Chenega Corporation (www.Chenega.com) with over 1.3 billion US$ in revenue and 5800 US employees. We provide Total Talent Solutions, Global staffing, SOW, RPO, Direct Sourcing, and Global Payroll with physical offices in US, Canada, and India. GTT Digital headquartered in Toronto specializes in providing high-tech digital and banking talent to some of the nation’s largest financial institutions. As a leader in the staffing industry for over 22 years, we have become one of the largest staffing firms in the New England region, working with Fortune 500 clients and cutting-edge, technology-driven recruiting infrastructure.\r\n\r\nWe are a Native American-owned, economically disadvantaged corporation that highly values diverse and inclusive workplaces. Our clients and partners are among the most successful and innovative organizations in the world. Our top clients are Fortune 500 banking, insurance, and financial services firms, some of the nation’s largest life sciences, biotech, utility, and retail companies, and prestigious educational institutions in the Ivy League tier.\r\n \r\nThere is always a new opportunity for success when you look through all of the open job opportunities on our website’s career page. Just click on this link: https://bit.ly/gttcareers \r\n \r\nAwards\r\n\r\nSIA’s Fastest Growing Staffing Firm: 2023 and 2015\r\nSIA’s Best Staffing Firm to Work for: 2019 -2023\r\nInc 5000 Fastest Growing Private Company: 2023, 2022, 2016, 2015\r\nRandstad Preferred Supplier: 2020 - 2023\r\nTechServe Alliance Excellence Award. 2019\r\nNH Business Magazines Fast 5 fastest growing companies\r\nErnst & Young Entrepreneur of the Year Finalist: 2015