Pre-Closing Secretary
Job Description
Job Description
Beacon Hill Legal is partnering with a Georgia-based real estate closing practice who is seeking an experienced Pre‑Closing Secretary to join their Peachtree City office. This role is ideal for someone who thrives in a fast‑paced residential real estate environment, enjoys working with people, and takes pride in keeping transactions moving smoothly toward the closing table. This opportunity is direct hire, full-time, and onsite.
Responsibilities
- Serve as a key point of contact for real estate agents and transaction coordinators to ensure all information needed for pre‑closing is received timely
- Communicate with loan officers and loan processors regarding the preparation and delivery of title documents
- Work closely with the title attorney to assist with clearing title issues
- Gather, process, and upload contract and transaction documents within Qualia
- Complete daily pre‑closing tasks and workflow requirements in Qualia
- Order, receive, and review HOA letters, estoppels, and payoff statements
- Coordinate with all parties to schedule closings and send RSVPs
- Prepare, send, receive, and review Power of Attorney documents
- Ensure deadlines are met while maintaining a high level of accuracy and client service
Qualifications
- 3+ years of hands‑on residential pre‑closing experience in a law firm or title setting required
- Strong working knowledge of pre‑closing procedures and transaction workflows
- Experience using Qualia (preferred)
- Excellent communication skills and a polished, professional demeanor
- Strong organizational skills, attention to detail, and the ability to manage multiple files at once
If you are an experienced pre‑closer who brings positive energy, professionalism, and a client‑first mindset to your work, this is a great opportunity to join a collaborative and respected real estate practice.
Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
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Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.
Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)