Job Description
Job DescriptionPosition Summary:
Custom Pipe is seeking a detail-oriented and highly organized Administrative Assistant to support daily office functions and provide general administrative support to the team. This position requires excellent communication skills, a proactive attitude, and the ability to manage multiple tasks in a fast-paced environment.
Key Responsibilities:
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Serve as the first point of contact for visitors and incoming phone calls.
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Manage office supplies inventory and place orders as needed.
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Maintain and organize physical and digital filing systems.
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Prepare and edit correspondence, reports, memos, and other documents.
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Support department managers with administrative tasks, including scheduling, travel coordination, and data entry.
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Assist in maintaining records for HR, safety, and compliance purposes as needed.
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Coordinate incoming and outgoing mail, deliveries, and shipments.
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Track and file documents related to purchasing, production, or sales support functions.
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Maintain cleanliness and orderliness of common office areas.
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Provide backup support to other administrative or operational departments as directed.
Qualifications:
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High school diploma or equivalent; associate’s degree or administrative certification preferred.
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2+ years of administrative or office experience (manufacturing or industrial environment a plus).
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Strong computer skills (MS Office Suite required; familiarity with ERP systems like Acumatica is a plus).
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Excellent organizational and multitasking skills.
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Strong verbal and written communication.
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Ability to maintain confidentiality and handle sensitive information professionally.
Working Conditions:
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Primarily office-based with occasional exposure to the shop floor for coordination or deliveries.
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Must be able to sit for extended periods and lift up to 25 pounds occasionally.