Job Description
Job Description
Robert Half is partnering with a well-respected construction company to find a skilled and detail-oriented Administrative Assistant to join their team. This role is perfect for a candidate who thrives in a fast-paced environment, enjoys variety in their work, and is willing to provide light accounting support alongside general administrative duties.
Key Responsibilities:
- Serve as the main point of contact for vendors, clients, and internal team members through phone, email, and in-person interactions.
- Manage office operations, including scheduling meetings, ordering office supplies, and coordinating team calendars.
- Prepare and distribute professional correspondence, reports, and presentations.
- Maintain and organize records, databases, and documentation related to ongoing construction projects.
- Support the management team with handling contracts, permits, and other project documentation.
- Assist with accounts payable/receivable, expense tracking, and invoice processing.
- Generate and maintain basic financial reports for internal review.
- Coordinate with the accounting team to ensure accurate and timely financial recordkeeping.
Qualifications:
- Proven experience as an Administrative Assistant, Office Administrator, or similar position. Experience in construction or a related industry is highly valued.
- Basic knowledge of accounting practices preferred; willingness to learn is essential.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with accounting tools like QuickBooks is a plus.
- Excellent organizational skills and strong attention to detail.
- Ability to manage multiple priorities and work efficiently under time constraints.
- Strong verbal and written communication skills.
- A proactive, dependable, and professional mindset.
This is an excellent opportunity to be part of a growing team in the construction industry. If you are interested in this position, please apply today through Robert Half. For immediate consideration, contact Robert Half directly at 610-882-1700!