Job Description
Job DescriptionWe are looking for a detail-oriented Contract Services Coordinator to join our team on a contract basis in Orlando, Florida. In this role, you will oversee contract compliance, support small business participation initiatives, and collaborate with various departments to ensure adherence to established policies and procedures. This position requires strong analytical skills, effective communication, and a commitment to maintaining high standards while managing multiple tasks.
Responsibilities:
• Conduct detailed analyses to ensure contract compliance for both prime and sub-consultants, identifying any issues and coordinating with management and legal counsel as needed.
• Draft and refine contract language, aligning goals with business opportunities to support small business participation and compliance requirements.
• Collaborate with departments such as Purchasing and Concessions to review and process contract documents, ensuring representation of small businesses.
• Monitor and track awards, payment data, and project accomplishments, resolving discrepancies and maintaining compliance reports.
• Perform site visits to evaluate project participation and certification compliance, addressing deficiencies and conducting interviews as necessary.
• Analyze bids and proposals to establish participation goals in line with program policies and objectives.
• Develop and deliver presentations, briefings, and tours to educate stakeholders about the Small Business Program.
• Evaluate revenue reports from prime contractors and concessionaires, investigating and resolving any inconsistencies.
• Maintain project records and tracking systems to support reporting and compliance efforts.• Strong knowledge of contract development, negotiation principles, and specification writing.
• Proficiency in Microsoft Word, Excel, and PowerPoint.
• Familiarity with federal, state, and local policies related to small business programs.
• Excellent communication skills and professionalism when interacting with staff, contractors, and external representatives.
• Ability to manage multiple projects simultaneously with a high level of organization.
• Experience in administrative assistance, data entry, and receptionist duties.
• Knowledge of compliance processes and procedures related to contracts.
• Demonstrated ability to resolve conflicts and discrepancies effectively.