Job Description
Due to nuclear site access/or export-controlled project requirements, this role requires candidates to be U.S. Citizens and not hold dual citizenship. Candidates must also be willing to work on W2.
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We’re Hiring: Receptionist
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Location: Pensacola, FL 32514
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Work Model: 100% on-site
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Schedule: Monday–Thursday, 7:30 AM–5:30 PM
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Travel: Not required
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Interview Process: Two virtual rounds with cameras on; may include a panel with two team members.
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Bill Rate: $22/hr
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Contract Duration: 12 Months (Possible extension)
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Hours: 40 hours/week
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We’re seeking an organized, personable Executive Assistant to support local leadership and daily operations at a Customer Experience Center. This role combines executive administrative support, visitor hospitality, event logistics, and internal communications.
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Key Responsibilities
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• Manage daily Customer Experience Center operations, scheduling, and logistics.
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• Coordinate room reservations for meetings, tours, and events, resolving scheduling conflicts.
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• Arrange catering, room setup and breakdown, and ensure spaces are ready for visitors.
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• Share hotel recommendations, transportation options, and airport information with visiting guests.
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• Maintain the Tour Ambassador roster, including availability and contact information.
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• Coordinate facility tours with visitors, ambassadors, and internal stakeholders, preparing materials and communications in advance.
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• Update employee communication boards and respond to related employee inquiries.
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• Manage calendars for local executives, resolving conflicts and prioritizing time-sensitive requests.
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• Assemble and format PowerPoint presentations for leadership meetings, business reviews, and visitor programs.
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• Provide general administrative support to the center team and local leadership.
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Must-Have Qualifications
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• Proven experience as an Executive Assistant, Administrative Assistant, or in a similar operations or coordination role.
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• Strong proficiency in Microsoft Office, particularly PowerPoint, Outlook, Word, and Excel.
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• Excellent calendar management skills, including coordinating multiple executive schedules.
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• Strong organizational, multitasking, and prioritization skills in a fast-paced environment.
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• Excellent written and verbal communication skills and a polished, professional approach to customer and visitor interactions.
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• High attention to detail in presentation preparation and logistics coordination.
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• Ability to work independently, exercise sound judgment, and handle confidential information discreetly.
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• Strong interpersonal skills with a welcoming, customer-service-focused approach.
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Preferred Qualifications
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• Experience coordinating corporate events, tours, or visitor programs.
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• Familiarity with room and resource booking systems such as Outlook Room Booking, EMS, Robin, or similar platforms.
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• Experience coordinating volunteer or ambassador programs and cross-functional rosters.
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• Basic graphic design or content layout skills for presentations and communication boards.
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• Previous experience supporting multiple executives simultaneously.
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• Experience with catering coordination and vendor management.
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• Experience in manufacturing, energy, or a technical/industrial environment is a plus, but not required.
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