Job Description
Job Description
Giro & Associates LLC is a veteran owned law firm seeking a Firm Administrator to oversee day-to-day operations, allowing attorneys to focus on client service and legal work. This non-attorney leadership role involves managing staff, finances, systems, and resources while working closely with partners. Office: 1060 Main St., Suite #303, River Edge, NJ 07661. Work schedule: 9:30 a.m. to 6:00 p.m. EST, Monday through Friday, with on-site presence during core hours except approved remote days.Position Overview
The Firm Administrator handles overall business operations, including HR, finance, office management, and technology in a small-firm setting. The role demands versatility, initiative, and hands-on execution alongside strategic planning.
Key Responsibilities
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Operations and Office Management
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Manage daily office functions, workflows, calendaring, and administrative processes.
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Handle supplies, equipment, and vendors (IT, phone, copier, software).
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Refine procedures for file management, matter intake, conflict checks, and document organization.
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Finance, Billing, and Reporting
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Coordinate budgets, cash flow, trust accounting, payables, and receivables with partners and bookkeeper.
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Oversee timekeeping, billing, and collections for timely invoices.
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Generate operational and financial reports highlighting trends and efficiencies.
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Human Resources and Staffing
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Recruit, onboard, and train non-attorney staff; align with partners on needs.
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Manage personnel files, benefits coordination, time-off, and performance reviews.
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Foster a professional, client-focused culture.
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Technology and Process Improvement
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Coordinate practice management, billing, and document systems with vendors.
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Document and optimize workflows (intake, billing, deadlines).
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Evaluate tools for efficiency, communication, and security.
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Compliance and Risk Management
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Support confidentiality, records retention, and trust accounting compliance.
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Manage insurance renewals and firm licenses.
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Ensure policies are documented and followed.
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Qualifications
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Experience: 5+ years in law firm or professional services, with 2+ years in operations/administration; small firm experience preferred.
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Skills: Leadership, financial basics, office software proficiency (Microsoft 365, practice management); organizational and communication strengths.
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Education: MBA, Bachelor’s in business, management, or related preferred; experience may substitute.
Reporting and Compensation
Reports to partners; supervises non-attorney staff. Full-time, exempt.
Competitive pay and benefits based on experience.
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