Job Description
NYC law firms are hiring!
A global and growing law firm is currently seeking an experienced Legal Executive Assistant to provide right hand support to Partners and Associates within the following practice groups - Corporate Finance or Commercial Litigation.
Responsibilities include:
- Screens and routes calls, reviews and transcribes voicemails, responds to routine inquiries
- Manages emails in Outlook which includes reviewing, drafting, sending and printing emails
- Manages Outlook calendar on behalf of attorneys
- Creates and maintains client contacts in Outlook
- Prepares, formats, types and distributes correspondence and other documents
- Manages projects and coordinates distribution with the ability to use firm resources to delegate tasks in the successful completion of such projects; interacts with other departments and facets of the office, when appropriate, to coordinate larger scale projects
- Schedules and coordinates meetings and/or conferences, interacts with facilities and catering to manage all details for meetings
- Coordinates conflict checks and new matter memo process
- Coordinates travel arrangements (domestic and international) and prepares expense reports
- Completes time entry on behalf of attorneys
- Organizes and maintains legal correspondence and document files
- Manages review and distribution of draft and final client bills which includes communication with attorneys and accounting representatives
- Marketing and business development support.
- Heavy client contact for coordination and to assist with the management of client relationships.
- Assist with business development initiatives.
- Participation in projects as requested
Qualifications/Skills:
- A minimum of 5 years’ experience
- The ideal candidate for this position will be someone with experience as a legal executive/administrative assistant within a global or large national law firm
- Strong computer and administrative skills to proactively manage duties and responsibilities in an organized, efficient manner
- Proficiency in Microsoft Office
- Strong written and verbal communication skills
- Ability to work under pressure, meet deadlines with shifting priorities
- Must be a self-starter with a high level of initiative
- Ability to anticipate needs and exercise independent judgment
- Strong attention to detail, organizational skills and the ability to handle multiple projects
- Maintains confidentiality and exercises discretion