Job Description
Job DescriptionSalary:
General Overview:
The Paralegal Case Manager supports the Legal Department by managing legal cases from intake through resolution, ensuring timely follow-up, accurate documentation, and compliance with applicable laws and internal policies. This role will work closely with legal director, compliance teams, external counsel, and internal stakeholders to organize case files, track deadlines, prepare legal documents, and support litigation, regulatory, and compliance matters across multiple jurisdictions.
Essential Functions:
Case Management & Legal Support
- Manage and track legal cases, claims, and regulatory matters from initiation to closure.
- Maintain organized and up-to-date case files, including correspondence, pleadings, contracts, and evidence.
- Monitor deadlines, hearings, filings, and follow-ups to ensure timely compliance with legal requirements.
- Prepare draft legal documents, reports, summaries, and correspondence for attorney review.
- Assist with discovery, document production, and responses to subpoenas or regulatory requests.
Compliance & Risk Support
- Support compliance initiatives by assisting with internal reviews, audits, and investigations.
- Monitor documentation related to member, partner, and customer issues to ensure consistency with company policies and applicable laws.
- Assist in reviewing marketing, social media, and promotional materials for legal and compliance concerns.
- Help maintain standard operating procedures and legal templates in compliance with regulatory standards.
Contract & Documentation Management
- Assist with drafting, reviewing, and organizing contracts, agreements, and amendments.
- Track contract execution, renewals, and expirations.
- Maintain contract databases and ensure accurate recordkeeping.
- Litigation & Dispute Resolution Support
- Coordinate with external legal counsel by organizing case materials and facilitating information exchange.
- Compile factual timelines, case summaries, and evidence logs.
- Cross-Functional Collaboration
- Act as a liaison between the Legal Department and internal teams such as HR, Compliance, Operations, Finance, and Marketing.
- Respond to internal legal inquiries by gathering relevant documentation and escalating issues as needed.
- Support legal training initiatives by preparing materials and tracking participation.
Knowledge and Skills:
- Strong organizational and case management skills with exceptional attention to detail.
- Excellent written and verbal communication skills.
- Ability to manage multiple cases and priorities in a fast-paced environment.
- High level of integrity and discretion in handling confidential information.
- Strong Computer Skills: (Microsoft Word and Excel or Google Docs and Sheets)
- File organization and electronic record management
- Accurate data tracking
- Proficiency with legal research tools, case management systems. Preparing documents, managing spreadsheets, organizing records, and using office software efficiently.
- Familiarity with compliance, regulatory processes, and litigation support.
- Ability to work independently and collaboratively in a remote, multinational environment.
Education and Experience:
- Associates or Bachelors degree in Paralegal Studies, Legal Studies, or a related field (required).
- Paralegal certification (preferred).
- 37 years of experience as a paralegal, legal assistant, or case manager.
- Experience supporting litigation, compliance, or regulatory matters.
- Familiarity with multi-jurisdictional legal environments and corporate or compliance-driven organizations (preferred).