Project Administrator / Accounting Assistant (Construction Required)

Job Description

Job Description

We are seeking a dynamic and highly organized Project to join our team! This vital role combines administrative expertise with financial acumen to ensure the smooth operation of our office environment. You will be the backbone of daily office functions, managing schedules, overseeing vendor relationships, handling bookkeeping tasks, and supporting team members across various departments. Your proactive approach and excellent communication skills will help foster a productive, efficient, and welcoming workplace. This paid position offers an exciting opportunity to develop your skills in office management, human resources, and financial administration while contributing to a thriving organization.

Duties

Reports to the Owner and Controller.
Manage daily office operations, including front desk responsibilities and multi-line phone systems, ensuring a professional and welcoming environment
Oversee schedule management for staff calendars, appointments, meetings, and events to optimize productivity.
Strong knowledge of construction accounting cost-codes.
Coordinate vendor management activities such as procurement, vendor compliance, cost coding vendor invoicing, and maintaining supplier relationships
Handle bookkeeping tasks using Jonas Premier, Procore, tracking expenses, processing invoices, and reconciling multiple bank and credit card accounts.
Assist with payroll processing by collecting timesheets and ensuring accurate data entry for employee compensation, knowledge of DFR's, reviewing timecards for accuracy using Connecteam Time Tracking management platform
Organize filing systems—both digital and paper—to ensure easy access to documents and records related to medical office management or general administrative needs
Requirements

Stable work history and experience in project administration roles with strong clerical skills, preferably in a construction
Hands-on experience with bookkeeping software such as Jonas Premier or comparable platforms
Demonstrated ability to work independently and strong experience with construction teams
Excellent communication skills—professional phone etiquette and clear interpersonal interactions are essential
Strong organizational skills with the ability to multitask efficiently in a fast-paced environment
Familiarity with vendor management practices and budgeting principles
Join us in creating an energetic workplace where organization meets innovation! Your expertise will empower our team to excel while ensuring our office runs seamlessly every day.
Background and references checks needed.
Pay: $30.00 - $37.00 per hour

Benefits:

401(k)
Dental insurance
Health insurance
Paid time off
Vision insurance
Education:

Associate (Preferred)
Experience:

Construction administrative: 2 years (Required)
Bookkeeping : 2 years (Required)
Work Location: In person