Job Description
Job DescriptionReceptionist / Office Services Coordinator – Rye Brook
Our client, a financial services firm, is seeking a polished and organized Receptionist/Office Services Coordinator to join their Rye Brook office. We are looking for a friendly, detail-oriented administrative professional with a great customer service acumen who will service as the first point of contact for their clients and visitors and ensure the office operates efficiently. This is an excellent opportunity to work with a well-established financial services firm in a professional and collaborative office environment with potential growth opportunities within the organization.
This is a Temporary-to-Permanent opportunity.Pay Rate: $25-28/hr (Perm salary $55-60K DOE)Hours:: 8:30AM-5:00PM Mon - Thurs; Fridays: 8:30-4:30 (Fridays: 8:30-4:00 summers)
Key Responsibilities• Welcome clients and visitors and provide a professional first impression
• Answer, screen, and route incoming phone calls
• Coordinate and reserve conference rooms for advisors, management, and team members
• meetings (Rye Brook & NYC locations)
• Process outgoing shipments through UPS and FedEx and assist mailroom as needed
• Respond to client inquiries in a courteous and timely manner
• Provide general administrative support to the office team and generate monthly reports using Excel
• Process checks
Skills• Verbal and written communication skills to interact clearly with customers, vendors and other employees
• Organization skills to keep accurate records and find important information quickly
• Time management skills to prioritize and complete a side variety of tasks throughout the day
• Patience and listening skills to respond appropriately and interact positively when working with coworkers to solve any issues that come up
• Interpersonal skills to create pleasant interactions, such as being personable and attentive and an active team player
• Knowledge of MS Office