Job Description
Job DescriptionA top-tier Am Law firm is seeking a highly experienced Legal Administrative Assistant to join its Philadelphia office in a permanent, in-office capacity. This role supports a group of Commercial Litigation and Business attorneys and is best suited for a =+ years of experience, detail-oriented detail oriented accustomed to working in sophisticated, fast-paced law firm environments.
This is an excellent opportunity for a candidate coming from a large firm who is seeking a collaborative culture, high-level work, and strong attorney engagement. Candidates who want to be considered immediately please reach out to Kevin Ross with Robert Half in Philadelphia.Responsibilities: • Provide high-level administrative support to Commercial Litigation and Business attorneys • Prepare, revise, and proofread complex legal documents, correspondence, and client materials • Manage state and federal court e-filings with precision and efficiency • Maintain and organize client files; open new matters and ensure compliance with firm protocols • Coordinate complex calendars, meetings, and travel arrangements across multiple time zones • Process expense reports and vendor invoices using firm systems (e.g., Chrome River) • Assist with billing, time entry, prebills, and client invoicing review • Handle confidential and sensitive information with discretion • Support additional administrative and operational needs as required Qualifications: • 5–7+ years of experience as a Legal Administrative Assistant in a mid-to-large law firm • Strong experience supporting litigation practices; transactional exposure is a plus • Proficiency with state and federal court filing systems • Advanced knowledge of legal terminology, court rules, and procedures • Expert-level skills in Microsoft Office (Word, Excel, PowerPoint, Outlook), including document formatting • Experience with iManage, Chrome River, and InTapp strongly preferred • Exceptional organizational, multitasking, and prioritization skills • Strong written and verbal communication abilities • Proven ability to operate effectively in a high-volume, deadline-driven environment .