Project Coordinator

Job Description

Job DescriptionJob Title: Project Coordinator – Plymouth, MN
Job Description

The Project Coordinator role supports the successful delivery of software implementation and technology rollout projects by serving as the internal point of contact for day-to-day project activities. This position coordinates schedules, documentation, training, and stakeholder communications while partnering closely with internal teams and an external implementation consulting group. The role is ideal for a detail-oriented professional with experience in project coordination and a foundational understanding of contract management processes.

Responsibilities

• Coordinate day-to-day project activities by scheduling meetings, organizing calendars, and ensuring all key participants receive timely invitations and updates.
• Track project action items, follow up with stakeholders, and maintain accurate and up-to-date project documentation.
• Monitor project timelines, identify potential delays or risks, and promptly escalate issues to the appropriate project lead.
• Assist with coordinating testing and deployment activities, including scheduling sessions, tracking feedback, and following up on open items to ensure closure.
• Support logistics for on-site meetings by reserving meeting rooms, arranging hospitality, and ensuring necessary materials and equipment are available.
• Maintain organized records of project decisions, deliverables, and communications to support transparency and traceability.
• Serve as the internal point of contact for day-to-day project communications, routing questions and requests to the appropriate internal or external parties.
• Support the review of project deliverables by engaging the right internal stakeholders and ensuring feedback is collected, documented, and shared in a timely manner.
• Coordinate end-user training sessions, including scheduling, sending communications, and managing logistics for virtual or on-site training.
• Collaborate with the external implementation consultant to develop and adapt training materials that reflect the organization’s specific processes, terminology, and workflows.
• Act as a resource for end users during training and go-live phases by answering questions, documenting issues, and escalating concerns as needed.
• Support administrative and project management activities such as document control, project administration, and maintaining project tracking tools.
• Contribute to coordination of activities related to transportation, supply chain, third-party logistics, and shipping and receiving as they relate to project needs.
• Use Microsoft Excel and other Microsoft Office tools to manage project data, reports, and tracking documents.
• Help schedule and coordinate project-related meetings, including cross-functional and stakeholder review sessions.

Essential Skills

• At least 2 years of experience in a project coordination, administrative, or operations support role.
• Proven experience coordinating software implementation or technology rollout projects.
• Foundational understanding of contract management concepts and processes.
• Strong organizational skills with a high level of attention to detail.
• Clear and professional written and verbal communication skills.
• Proficiency with Microsoft Office Suite, including Microsoft Excel, and general project tracking tools.
• Experience with project coordination, project administration, and document control.
• Ability to schedule and manage meetings and coordinate multiple stakeholders.
• Comfort working in environments that involve transportation, supply chain, third-party logistics, and shipping and receiving activities when required.

Additional Skills & Qualifications

• Experience with Contract Lifecycle Management (CLM) platforms; Agiloft experience is a plus.
• Experience in a regulated industry such as medical devices, pharmaceutical, or healthcare.
• Experience developing or adapting training materials or user-facing documentation.
• Familiarity with Salesforce or experience working in a Salesforce-integrated environment.
• Exposure to contract management or legal operations functions.
• Background in administrative support within project management or technology-focused environments.
• Ability to collaborate effectively with external implementation consultants and internal stakeholders.
• Interest in working with new and innovative technologies, particularly in the context of complex, high-impact projects.

Work Environment

The organization is growing rapidly and investing significantly in its workspace, creating a modern and engaging office environment that includes updated workstations, collaborative areas, and amenities such as recreational spaces and shared lunches. The culture emphasizes innovation and the development of groundbreaking technology, including advanced solutions in the medical and healthcare space, supported by strong investment backing and stock option opportunities. The company promotes a positive and energetic atmosphere with a strong focus on teamwork and continuous improvement. The role typically follows a hybrid work model, with flexibility to work on-site approximately 2–3 days per week, allowing for both in-person collaboration and remote work. The office environment includes standard professional attire, with flexibility appropriate to a modern, technology-focused workplace, and provides access to the tools and equipment needed to support software implementation, project coordination, and cross-functional collaboration.

Job Type & Location

This is a Contract to Hire position based out of Plymouth, MN.

Pay and Benefits

The pay range for this position is $38.00 - $40.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Plymouth,MN.

Application Deadline

This position is anticipated to close on Jul 24, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.