Job Description
Job Description
Company Overview:
We are a plumbing and heating contractor based in the North Metro that has been in business for over 35 years. Our team is on track to complete over 200 high-end new construction homes this year, with some being featured in the Parade of Homes and Artisan Home Tour. We take pride in our commitment to quality, professionalism, and exceptional customer service.
Position Summary:
We are seeking a full-time Project Coordinator to join our office team. This role involves project coordination, estimating, invoicing, and general administrative support. The ideal candidate is organized, proactive, detail-oriented, and excels at managing relationships with clients, vendors, and internal teams.
Key Responsibilities:
- Build and maintain strong relationships with builders, vendors, clients, and internal teams
- Review construction plans and specifications to prepare accurate estimates in QuickBooks
- Create job folders (specs, plans, bids, etc.) to support our Plumbing and HVAC field crews
- Coordinate and document any project changes after initial estimates are completed
- Order and track materials, ensuring timely and accurate delivery
- Receive and check-in materials delivered to our shop, as needed
- Invoice customers accurately upon project completion, including any change orders
- Enter vendor invoices and expenses into QuickBooks
- Support general administrative functions and office organization
- Answer the office phone one day per week (shared schedule with office staff)
What We're Looking For:
- Strong organizational skills and high attention to detail
- Excellent written, verbal, and interpersonal communication skills
- Ability to work independently and collaboratively
- Positive attitude with a proactive, problem-solving mindset
- Quick learner and self-starter
- Proficiency in Microsoft Office Suite (Word, Outlook, Excel)
- Experience with QuickBooks is a plus
- Dependable, trustworthy, and reliable
Education & Experience:
- High School Diploma or equivalent required; some college preferred
- Minimum 2 years of experience in project management or an administrative office role
- Experience in the construction, plumbing, or HVAC industry is a bonus but not required
What We Offer:
- 100% Company-Paid Health & Dental Coverage for employees. After 2 years, coverage extends to 1 additional family member at 100%
- 15 days (3 weeks) PTO per year
- 6 paid holidays
- Company-matched retirement plan (eligible after 90 days)
- Life Insurance
- Paid bereavement leave
Job Type: Full-time
Benefits:
- 401(k) matching
- Dental insurance
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Vision insurance