Job Description
Job Description
SUMMARY
General Description: Administrative position supporting Project Managers, engineers, and technical staff on all MARS projects, providing necessary administrative support to assure technical, cost, and schedule deliverables are completed on-time and in alignment with requirements. This is a support staff position to expedite purchase requests develop briefings and the like.
Responsibilities and Duties:
- Assists in the coordination of all project demands, including but not limited to manpower requirements, equipment, parts procurement, briefings, etc.
- Using various Microsoft Office software platforms, assists in generating timely weekly, monthly, and quarterly executive-level reports to track the status, cost, and schedule of all construction projects.
- Works in partnership with the Project and Contracts departments to create accurate purchase requisitions.
- Maintains seamless lines of communication with the Project Management Office and, Finance departments to track project costs against approved budgets.
- Organizes and tracks all necessary project components, including but not limited to submittals, purchase requess, project schedules, change orders, and daily construction logs.
- Assists in the maintenance and upkeep of the VSA construction management software platform, ensuring that communication between internal and external parties is adequately facilitated and executed to support project timelines.
- Provides periodic training on the VSA construction management software platform to both internal and external parties to ensure proficiency amongst all project stakeholders.
- Assists in the execution of various organizational methods to properly store design drawings, construction-related documentation, Operations and Maintenance manuals, and other related documentation in accordance with company policies and procedures.
- Perform other duties as assigned.
EMPLOYMENT STANDARDS
General Education: High school diploma or equivalent. College degree preferred
Job-Related Experience: Minimum of two (2) years of administrative support experience with a preferred project admin background.
Military experience or other combination of training and experience may substitute for educational and experience requirement
Certifications: None
Licenses, etc.: Valid driver's license is necessary when operating a vehicle while on agency business.
CONDITIONS OF EMPLOYMENT
Knowledge:
- Comprehensive knowledge of project management-related processes and regulations.
- Knowledge of administrative support requirements and expectations.
Skills:
- Effective verbal and written communication skills
- Organization and attention to detail
- Proficient with Microsoft Office Suite, specifically Excel and MS Project
- SharePoint experience preferred
Abilities:
- Time management with a proven ability to meet deadlines.
- Demonstrates high professionalism in dealing with confidential and sensitive issues.
- Ability to provide the highest level of customer service to both internal and external customers to the Virginia Spaceport Authority
Competencies:
- Analytical skills
- Critical thinking
- Reasoning
- Emotional Intelligence
- Creativity
- Problem-solving
- Cultural Awareness
- Sensitivity
- The demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- In certain situations, employee may be asked to respond to emergencies, during work hours or outside of work hours, based on the needs of the Authority.
Physical Demands: Work is light requiring lifting of computer equipment and involves typical office behaviors
Mental/Sensory:
- Employee conveys information and ideas clearly, both orally and in written English.
- Anticipates, prevents, identifies, and solves problems in the workplace.
- Assimilates complex information.
- Listens to, comprehends, and clarifies concerns and issues raised by colleagues and clients.
Emotional:
- Works well in stressful, high-pressure work environment.
- Maintains composure and objectivity.
- Is respectful.
- Works with diverse personalities and levels.
- Exercises a high degree of discretion when handling confidential data, documents, correspondences, and other information.
- Handles multiple priorities and adapts to frequent change.
Work Environment: Work is performed in a typical office setting
Must be able to obtain and maintain eligibility for issuance of a NASA credential.
Must be able to pass a pre-employment background check and drug test.