Job Description
Job Description
Chula Vista, CA
Full-Time | $25-28/hr + Performance Bonus
Monday–Friday | In-Office Role
What You’ll Love About This Role
We’re looking for a Transaction Coordinator who is equal parts organized and empathetic, detailed and service-oriented, and who thrives in a fast-paced environment where excellence is the standard. This full-time, in-house role is responsible for supporting our agents and clients by managing real estate transactions from contract to close while delivering an exceptional client experience at every step.
Inspired by our values, the Transaction Coordination department plays a vital role in ensuring every client enjoys a seamless, 5-star experience. You’ll work alongside a high-performing team of professionals who are committed to constant growth, high standards, and client care that goes above and beyond.
This role offers:
- Industry-leading systems (Follow Up Boss, Skyslope, SISU, and more)
- A collaborative team culture where we help each other win
- Clear processes with room for innovation and growth
The chance to be a core part of something big—we’re building a $200M team
Who You Are
- You’re grace under pressure—organized, calm, and client-centric, even during high volume
- You take ownership and follow through without needing to be micromanaged
- You care deeply about people and value clear communication and proactive service
- You’re tech-savvy and system-oriented, but never forget the human side of the business
- You align with our core values and love being part of a collaborative, growth-minded team
Compensation & Perks
- Salary: $25-28/hr (based on experience)
- Paid Time Off
- Health, Dental, and Vision Benefits
- Team bonuses, events, and recognition programs
- Growth opportunities as we scale to 200+ transactions per year
- Fun team culture with client-first values and a strong local brand
Compensation:
$25 - $28 hourly
Responsibilities:
Your Core Responsibilities
Transaction Management
- Coordinate all aspects of real estate transactions from contract to close (buyers & sellers)
- Create files and ensure all documents are accurate, compliant, and organized
- Track and manage critical dates, timelines, and contingencies
- Communicate clearly and consistently with agents, clients, lenders, title/escrow, and cooperating agents
- Review title commitments and address any red flags (e.g., Trusts, LLCs, marriage licenses)
- Upload and manage files in Skyslope and SISU; ensure smooth compliance process
- Order home warranties (if applicable) and coordinate final walkthroughs and closings
- Document and improve internal systems and workflows as needed
Client & Vendor Communication (In-Escrow)
- Be a calming, professional point of contact for buyers and sellers throughout escrow
- Provide proactive updates, answer questions, and troubleshoot challenges with empathy and urgency
- Keep vendors and third-party partners in the loop to ensure smooth execution
- Assist with gifting and touchpoints during the transaction for added personalization
Team Operations & Meeting Support
- Assist the team leader in preparing for buyer, seller, and recruiting appointments
- Help manage logistics and materials for meetings and presentations
- Attend occasional client meetings and events to support the team leader
Managing Virtual Support
- Communicate with and help oversee the tasks of our transaction coordinator assistant (virtual assistant)
- Ensure tasks are completed on time and up to standard
Office Admin
- Collect, sort, and distribute incoming and outgoing mail
- Take out office trash and maintain cleanliness in shared areas
- Monitor office supplies and restock as needed
- Maintain inventory records and alert management when supplies need to be reordered
- Perform other light administrative tasks as assigned
Qualifications:
What You Bring to the Table
- 1+ years of real estate transaction coordination experience
- Strong knowledge of California real estate contracts, timelines, and disclosures
- Excellent communication skills—both verbal and written
- High attention to detail and a “no ball gets dropped” mindset
- Proficiency with tools like Google Workspace, Follow Up Boss, and Skyslope
- Positive attitude, self-starter mentality, and desire to grow with a mission-driven team
Bonus Points If You Also Have:
- Experience working on a real estate team or at a brokerage
- Familiarity with SISU and eXp Realty systems
- Prior customer service or operations experience in a high-volume setting
About Company
Arrive Realty is one of the top-producing real estate teams in San Diego, built on a strong foundation of core values, a clear mission, and a long-term vision. We’re passionate about helping everyday families, military service members, and first-time buyers navigate real estate with confidence and care.