Job Description
Job Description
Job Description
Our client is a distinguished law firm with a legacy dating back to 1896, playing a foundational role in shaping the region before statehood. Recognized for its deep experience and commitment to clients, the firm has provided steadfast support to businesses and individuals for generations, irrespective of industry challenges or growth opportunities. Known for its enduring client relationships, the firm combines a tradition of excellence with a service-driven ethos. Its membership in Meritas, a global alliance of full-service law firms, highlights its adherence to the highest standards of quality and performance. The firm is also deeply engaged in civic and charitable organizations, reflecting its longstanding commitment to community service.
We are looking for a self-starting Legal Administrative Assistant (Legal Secretary) to support three attorneys in our Tulsa office. The successful candidate will have the following qualities and experience:
· A minimum of 3 years' law firm experience in Oklahoma required.
· Family Law, General Litigation and Transactional experience a must.
· Prepares correspondence, memoranda and other legal documents from written and oral drafts; drafts standard correspondence, and other documents.
· Screens telephone calls and records messages.
· Reads, sorts and dates incoming mail. Ensures that outgoing mail is timely delivered. If necessary, routes mail to specific delivery service and follows up on timely delivery.
· Establishes and maintains calendar and deadline reminder systems; utilizes master calendar system.
· Under timekeeper supervision, opens new files, requests conflict of interest checks, and maintains all client and general files. Prepares files to be closed.
· Receives clients and visitors; maintains good public relations with clients; observes confidentiality of attorney-client relationship.
· Makes appointments for timekeeper(s).
· Enter billable time in time-keeping system, assists timekeepers in processing pre-bills, as requested.
· Assists other assistants in backup capacity, as requested.
· Attention to detail, organizational skills and initiative are imperative.
· Must be forward-thinking and have strong problem-solving skills
· Ability to proof and perform editing (e.g., punctuation, grammar, spelling) of routine law office correspondence and legal case matters.
· Ability to transcribe legal documents, correspondence and reports from rough draft or dictation at a level of 70 wpm.
· Ability to organize and prioritize numerous tasks and complete them under time constraints.
· Ability to proofread typed material for grammatical, typographical or spelling errors.
· Interpersonal skills necessary in order to communicate and follow instructions effectively from a diverse group of clients, attorneys and staff to provide information with ordinary courtesy and tact.
· Interpersonal skills necessary in order to communicate in person, by e-mail and telephone to provide information with ordinary courtesy and tact.
· Work occasionally requires a high level of mental effort and strain while producing a high volume of information performing other essential duties.
· Work occasionally requires overtime to perform the essential duties
Company DescriptionW3Global was established in 2006 in Fremont, CA with a vision: simplify the recruiting process and develop an industry-disrupting platform to connect candidates with clients. Our cutting-edge Applicant Tracking System enables us to find the right person for the right job, creating value for job seekers and employers. While W3Global initially focused on IT staffing, we have expanded the business to serve many other industries, including accounting and finance, legal, engineering, human resources, government and more.
We’re proud of the investments we’ve made in our team, having grown from four to 1000 employees and evolving into one of the leading recruitment and staffing solution providers in the industry. Our recruiters and account managers are passionate about connecting qualified professionals with the right positions in small, medium, and large companies.
Our Services
W3Global understands the natural ups and downs of an organization’s staffing needs. We are continuously adapting to industry and economic changes to find the right candidates.
We specialize in placing permanent, direct, contract, and temporary positions for companies of any size. Our recruiting services include sourcing, recruiting, screening, interview management, salary negotiations, training, and onboarding.
We are committed to helping organizations redefine their recruitment process by delivering our SaaS-based proprietary application tracking system software.
Our Expertise
W3Global has been delivering staffing solutions for nearly two decades; we know which recruiting strategies work best. Our expert team is committed to developing a customized solution to fit your company’s unique needs.
As a W3Global client, you’ll also receive personalized assistance from a seasoned team of staffing specialists. We are committed to providing both technical support and industry expertise to simplify the hiring process. We know that your time matters. W3Global will help you streamline the hiring process, getting it done and getting it right.
Company Description
W3Global was established in 2006 in Fremont, CA with a vision: simplify the recruiting process and develop an industry-disrupting platform to connect candidates with clients. Our cutting-edge Applicant Tracking System enables us to find the right person for the right job, creating value for job seekers and employers. While W3Global initially focused on IT staffing, we have expanded the business to serve many other industries, including accounting and finance, legal, engineering, human resources, government and more.\r\n\r\nWe’re proud of the investments we’ve made in our team, having grown from four to 1000 employees and evolving into one of the leading recruitment and staffing solution providers in the industry. Our recruiters and account managers are passionate about connecting qualified professionals with the right positions in small, medium, and large companies.\r\n\r\nOur Services\r\nW3Global understands the natural ups and downs of an organization’s staffing needs. We are continuously adapting to industry and economic changes to find the right candidates.\r\n\r\nWe specialize in placing permanent, direct, contract, and temporary positions for companies of any size. Our recruiting services include sourcing, recruiting, screening, interview management, salary negotiations, training, and onboarding.\r\n\r\nWe are committed to helping organizations redefine their recruitment process by delivering our SaaS-based proprietary application tracking system software.\r\n\r\nOur Expertise\r\nW3Global has been delivering staffing solutions for nearly two decades; we know which recruiting strategies work best. Our expert team is committed to developing a customized solution to fit your company’s unique needs.\r\n\r\nAs a W3Global client, you’ll also receive personalized assistance from a seasoned team of staffing specialists. We are committed to providing both technical support and industry expertise to simplify the hiring process. We know that your time matters. W3Global will help you streamline the hiring process, getting it done and getting it right.