Job Description
About the Role
We are looking for a Legal Receptionist for our firm's front office. You'll maintain a welcoming and professional environment for clients and visitors while providing overflow administrative and legal support to our attorney and paralegal team.
This role does not own specific cases or legal tasks — it is the connective tissue that keeps our office running smoothly every single day. You'll work under the supervision of the Director of Business Operations and the Case Manager.
What You'll Do
Front Desk & Office Operations
• Serve as the physical presence at the front desk during all business hours
• Monitor building entry and manage guest access
• Greet clients and visitors professionally; confirm identity and direct guests to the appropriate team member
• Open and close the office daily, managing lights and doors appropriately
• Sort, date-stamp, and distribute incoming mail and packages; coordinate outgoing mail
• Maintain and coordinate conference room calendars; ensure rooms are clean and ready for all meetings
• Manage office supplies, coffee, tea, and hospitality items
• Maintain the copy room, copier, and postage machine
• Coordinate shredding bin services with vendor
• Maintain and update the firm phone extension list
• Support firm events, meetings, and functions as requested
• Assist with answering phones as needed
Legal Support
• Scan, save, and organize documents in Filevine, including initiating pleadings
• Prepare basic document shells or form packets as directed
• Assemble trial notebooks, exhibit binders, and hearing materials
• Update case management fields, checklists, and file organization in Filevine as directed
• Open and close case files in the case management system as directed
• Assist paralegals with scheduling hearings, mediations, and client meetings
• Assist with calendar management as directed
• Organize and assemble financial document packets (not drafting or analyzing)
• Maintain strict confidentiality regarding all client information and case matters at all times
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What We're Looking For
✔ Prior experience in a legal or professional office environment strongly preferred
✔ Proficiency in Filevine or other legal case management software preferred; willingness to learn required
✔ Proficiency in Microsoft Office Suite (Word, Outlook, Excel) required
✔ Familiarity with the Colorado Courts E-Filing System is a plus
✔ Exceptional organizational skills and attention to detail
✔ Strong written and verbal communication skills
✔ Ability to maintain strict confidentiality at all times
✔ Comfortable working in a fast-paced environment with frequent interruptions
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Physical Requirements
• Ability to sit at a front desk workstation for extended periods
• Ability to lift and carry items up to 15–20 lbs (mail deliveries, supply boxes, binders)
• Ability to move through office spaces to manage conference rooms, supply areas, and the copy room
• Comfortable with light physical tasks such as organizing materials and setting up meeting spaces
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Position Details
Employment Type: Full-Time
Work Location: In-Office
Schedule: Monday – Friday, 8:00 AM – 5:00 PM
FLSA Status: Non-Exempt