Legal Administrative Assistant

Job Description

Job Description

Job Title: Legal Administrative Assistant

Location: Washington, DC

Job Type: Full-Time, Non-Exempt, On-site

About Us:
We are a growing business and litigation law firm in the Mid-Atlantic region. Our team's dedication to excellence has established us as a leader in the legal industry. We are currently seeking a highly skilled and experienced Legal Administrative Assistant to support our Washington, DC office.

Job Summary:
We are seeking a skilled Legal Administrative Assistant to support our Community Associations practice. The ideal candidate will have experience supporting attorneys in a litigation-focused practice, with a strong emphasis on document preparation, electronic court filings, and administrative efficiency. Candidates should be adept at working in a fast-paced environment and able to manage competing priorities with attention to detail.

This role requires excellent organizational skills and a strong ability to manage legal and administrative responsibilities, including document formatting, billing, scheduling, and communication with clients and courts.

Key Responsibilities:

• Provide administrative support to attorneys within the Community Associations Practice Group, including calendar management and correspondence handling.
• Prepare, edit, and format legal documents, contracts, agreements, pleadings, and correspondence.
• Manage and track deadlines, ensuring timely filings and submissions.
• Provide support with electronic court filings at the federal and state levels.
• Maintain, organize, and manage case files, client records, and other legal documents.
• Coordinate the execution of legal documents, obtaining signatures, notarization, and filing as required.
• Assist with the monthly billing process, including time entry and reconciliation of attorney hours.
• Track and manage administrative items such as bar dues, continuing legal education (CLE) compliance, and attorney expense reimbursements.
• Schedule meetings, organize team calendars, and occasionally assist with booking hotel reservations and travel logistics.
• Serve as a liaison between attorneys, clients, courts, and other stakeholders.
• Maintain a high level of confidentiality regarding all sensitive legal and client matters.
• Collaborate with other administrative staff and legal professionals to ensure smooth workflow and efficiency.

Skills and Abilities:

• Strong administrative and organizational skills, with the ability to manage multiple deadlines.
• Excellent communication and interpersonal skills to liaise with attorneys, clients, and courts.
• Proficiency in Microsoft Word, especially in formatting complex legal documents.
• Familiarity with litigation pleadings and formatting requirements.
• Proficiency with electronic court filing systems (e.g., PACER, state court portals).
• Ability to maintain confidentiality and handle sensitive information.
• Proactive problem-solving skills and the ability to work independently and as part of a team.
• Proficiency with Microsoft Office Suite and legal document management software.
• Ability to create and maintain an organized electronic and paper filing system.

Education and Experience:

• Bachelor’s degree preferred, but high school diploma accepted with some college or equivalent work experience.
• 3+ years of experience in a law firm or legal department is required.
• Experience communicating with courts and familiarity with court procedures is highly preferred.
• Experience in community associations law is a plus.

What We Offer:

• A competitive salary and benefits package.
• Opportunities for professional growth and development within a dynamic and supportive environment.
• A collaborative culture that values innovation, integrity, and inclusivity.

We are an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.