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OUR STATEMENT The San José State University Research Foundation (SJSURF) is committed to building a work environment where everyone can show up as their own self and have an opportunity to contribute, develop, and advance in their career. Diversity, Equity, and Inclusion (DEI) are core values of the organization. We strive to attract, retain, and develop employees who reflect the community and society where we work and live. The Research Foundation aims to develop a culture where everyone feels welcome, shares their views, and where differences in backgrounds and perspectives are seen as adding value. GENERAL NATURE OF POSITION
The administrative assistant delivers support services to selected San José State University students. Responsible for recordkeeping, database, and budget management, as well as other administrative support duties as needed. &nbsp;Additionally, this person will report directly to the ASPIRE/McNair Scholars program director. &nbsp;
ESSENTIAL DUTIES &amp; RESPONSIBILITIES
<ol>
<li>Establishes and maintains a complex computerized system of files and records involving participant eligibility, demographic data, results of outcome objectives, and project contracts. Prepares written and statistical reports on student progress and outcomes as requested by the program director.</li>
<li>Maintains expenditure records by specific budget category. Creates and maintains computerized spreadsheets for budget monitoring and control. Reviews and verifies all computer printouts on program budget status prepared by SJSU Research Foundation accounting office.</li>
<li>Prepares quarterly budget reports and projected budget reports for the program director to monitor spending and the effective use of funds.</li>
<li>Assists the director in managing the program budgets and ensuring compliance with TRiO legislation and regulations as stated by the Department of Education.</li>
<li>Assists the director to ensure compliance in accordance with the grant contract with the U.S. Department of Education and SJSU Research Foundation policies and procedures.&nbsp;</li>
<li>Onboarding student staff and monitoring their daily tasks.</li>
<li>Clerical duties as assigned.</li>
<li>Coordinates office workflow and maintenance of files and records between ASPIRE and the McNair Scholars Programs.</li>
<li>Advises the director of any problem areas in handling office workflow, questions about program priorities, and suggestions for improving the efficient operation of the program office.</li>
<li>Arrange and coordinate travel and travel reimbursement for staff and participants of ASPIRE and McNair Programs.</li>
<li>Other duties as assigned.</li>
</ol>
INTERPERSONAL CONTACTS
<ol>
<li>Reports to the director ASPIRE/McNair</li>
</ol>
SUPERVISORY RESPONSIBILITIES
Minimal. Provides training to student aids that work for ASPIRE and the McNair Scholars Programs. Assists with student’s time management and schedules. &nbsp;
QUALIFICATIONS Education and Experience
<ul>
<li>Requires a minimum of an A.A. degree or equivalent. BA/S preferred.</li>
<li>Minimum of 4-6 years related experience.</li>
<li>Preferably with an accounting background or strong knowledge of handling various budgets.</li>
<li>TRIO experience preferred.</li>
</ul>
 Knowledge, Skills, and Abilities Required
<ul>
<li>Excellent written and verbal communication skills.</li>
<li>Ability to work independently in a culturally diverse setting.</li>
<li>PC experience including working knowledge of word processing, excel, and proficiency in interpreting database reporting and database management, bookkeeping and accounting.</li>
<li>Knowledge of office methods and procedures, particularly the handling of confidential student and personnel records.</li>
<li>Ability to maintain an efficient front operation with a strong service orientation to students.</li>
</ul>
 Physical Requirements
<ul>
<li>Works in standard office environment with desk, telephone, computer, bookshelves and file cabinets provided. Maintains office copier and fax machine.</li>
</ul>
 Complexity of Duties
<ul>
<li>Works with minimal direction on all assigned projects.</li>
<li>Exercises independent judgment in developing effective and productive office workflow.</li>
<li>Works independently in maintaining both electronic and hard copy records on participants.</li>
</ul>
 A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the SJSURF. Failure to satisfactorily complete the background check may affect the application status of applicants or the continued employment of current SJSURF employees who apply for the position. PLEASE NOTE:&nbsp;This position is considered a “sensitive” position by SJSURF and CSU policy. Consequently, the successful candidate must undergo and successfully complete the Live Scan (fingerprinting) background check as a condition of their employment. This background check must be completed before the actual start of employment. NOTE: This position description intends to describe the general nature and level of work being performed by people assigned to this job. It is not intended to include all duties and responsibilities. The order in which duties and responsibilities are listed is not significant. BENEFITS The San José State University Research Foundation (SJSURF) provides an excellent benefits package to benefited employees. The comprehensive benefits package includes:
<ol>
<li>Four company health insurance plans to choose from (employee contributions differ according to plan and level of coverage).</li>
<li>Employer-paid dental and vision for both employee and eligible dependents.</li>
<li>Life, AD&amp;D, LTD with supplemental coverage opportunities.</li>
<li>14 paid federal &amp; state holidays.</li>
<li>Retirement Plan: 403 (b) employee contribution plan component and a 403 (b) employer contribution component, which vests immediately.</li>
<li>Vacation-hour accruals and separate sick-hour accumulations.</li>
<li>Employee discounts.</li>
</ol>
Please visit the&nbsp;<a href="https://www.sjsu.edu/researchfoundation/employees/benefits/index.php" target="_blank">Benefits &amp; Compensation page</a>&nbsp;on the SJSU Research Foundation website for more detailed information.
APPLICATION PROCEDURE To apply for this position, an applicant must submit a formal application for employment. Select "Apply Now" to complete the SJSURF online employment application.
REASONABLE ACCOMMODATION The SJSURF is committed to providing access, equal opportunity, and reasonable accommodation for individuals with&nbsp;physical or mental disabilities in the employment, recruitment, examination, interviewing, and hiring processes. If you are a job seeker with a physical or mental disability, and you require a reasonable accommodation to search, apply, or interview&nbsp;for a job opening&nbsp;or otherwise need a reasonable accommodation during the application and hiring process,&nbsp;please contact us at&nbsp;<a href="mailto:foundation-jobs@sjsu.edu" target="_blank">foundation-jobs@sjsu.edu</a>. In the email message, please indicate your full name, phone number and the type of assistance required. You must not reveal the underlying medical reason for your needed reasonable accommodation or otherwise disclose confidential medical information.
ABOUT THE SJSU RESEARCH FOUNDATION SJSURF employment is separate and distinct from San José State University (SJSU) or state of California employment. SJSURF employees are not employees of SJSU or of the state of California. SJSURF is a non-profit auxiliary of SJSU. SJSURF is totally self-supported. The majority of the organization’s funding comes from the federal government, and other public and private entities. With annual revenues totaling over $65 million, programs managed through SJSURF cover a rich diversity of applied research, public services, and educational-related activities. &nbsp; San José State University Research Foundation is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, gender, religion, marital status, registered domestic partner status, age, national origin, ancestry, physical or mental disability, medical condition, sex, genetic information, sexual orientation, military and veteran status or any other consideration made unlawful by federal, state, or local laws. It also prohibits unlawful discrimination based on the perception that anyone has any of those characteristics, or is associated with a person who has or is perceived as having any of those characteristics. It is our policy to provide equal employment opportunities to all employees and applicants for employment. All employment practices such as recruitment, selection, promotions, and other terms and conditions of employment are administered in a manner designed to ensure that employees and applicants for employment or services are not subjected to discrimination. We are committed to providing a work environment free from discrimination and harassment, and where employees are treated with respect and dignity. This policy is in accordance with federal, state and local laws and reaffirms the Research Foundation’s continuing commitment to both the spirit and intent of equal employment opportunity laws and policies. If you have any questions or need assistance or an accommodation in completing this application, please contact Research Foundation HR at (408) 924-5582.

Administrative Assistant

<h3>Job Description</h3>
Job Description
Functional Medicine physician needs energetic person for hands on front office coordinator.. Must be able to multi-task and have excellent people skills. Position responsible for working and coordinating all front office processes including: greeting patients, answering phones, faxes, emails, creating charts, and check out. Need excellent attention to detail.. Hours are 8-4:30 M, T, Th and F and 7-4:30 on Wednesday. Dental, vision and life insurance available. Prefer some supervisory experience.

Medical Front Office Coordinator

<h3>Job Description</h3>
Job DescriptionSalary: 18-22 per hour 
Would you like an exciting leadership position as a Front Office Coordinator with growth potential with a talented group of teammates who genuinely cares about you as much as they do patient care? Then our Pain Management Practice is the place for you! Join a team based approach in Pain Management where you a have a direct impact in preserving life for our patients. We has a broad spectrum of benefits to match any competitor out there. Come work alongside our world class Doctors in our clinic outpatient setting where we focus on You everyday. We offer competitive compensation and benefits packages. If you have experience with eClinical works EMR it is a plus but not required. Please apply!
 
 
GENERAL SUMMARY OF DUTIES:Definition: Working under the supervision of the scheduling supervisor, , the fulltime Front office scheduling coordinator and Surgery Scheduler is responsible for processing patient after their appointments, surgery scheduling, and procedure scheduling while providing customer service to all of our patients.
 
 EDUCATION: High school diploma, some college preferred.
 
EXPERIENCE:.
 
1. At least three (1) years experience in general office responsibilities and procedures.
 
 REQUIREMENTS:
 
1. At least three (1) years experience in general office responsibilities and procedures.
 
2. Must be computer literate. eClinical Works EMR knowledge is a plus and also working with Personal Injury.
 
3. Knowledge of the basic principles and practices of scheduling.
 
4. Ability to work well either alone or as part of a team.
 
 
 
KNOWLEDGE AND SKILLS: 1. Computer literate.
 
2. Good writing, analytical and problemsolving skills.
 
 ABILITIES: 1. Ability to communicate effectively.
 
2. Ability to operate standard office equipment, including but not limited to, computers,
 
telephone systems, typewriters, calculators, copiers and facsimile machines.
 
3. Ability to follow oral and written instructions.
 
 
JOB DUTIES:
 
<ol>
<li>Check out patients, scheduling all needed appointments.</li>
<li>Responsible for all incoming scheduling calls.</li>
<li>Work on tasks in personal and scheduling box.</li>
<li>QA &amp; correct any scheduling errors.</li>
<li>Responsible for clearing daily voicemails.</li>
<li>Other duties as assigned.</li>
</ol>
 
ENVIRONMENTAL/WORKING CONDITIONS: Office settings.
 
 PHYSICAL/MENTAL DEMANDS: Varied activities including sitting, walking, bending, reaching, lifting, stooping. Requires eye-hand coordination, finger dexterity. Occasional lifting/carrying items up to 50 pounds. Occasional stress from balancing multiple projects and deadlines.
 
This description is intended to provide only basic guidelines for meeting job requirements. Responsibilities, knowledge, skills, abilities and working conditions may change as needs evolve.

<h3>Job Description</h3>
Job DescriptionSalary: 18-22 per hour 
Would you like an exciting leadership position as a Front Office Coordinator with growth potential with a talented group of teammates who genuinely cares about you as much as they do patient care? Then our Pain Management Practice is the place for you! Join a team based approach in Pain Management where you a have a direct impact in preserving life for our patients. We has a broad spectrum of benefits to match any competitor out there. Come work alongside our world class Doctors in our clinic outpatient setting where we focus on You everyday. We offer competitive compensation and benefits packages. If you have experience with eClinical works EMR it is a plus but not required. Some front office experience preffered! Please apply.
GENERAL SUMMARY OF DUTIES:Definition: Working under the supervision of the scheduling supervisor, , the fulltime Front office scheduling coordinator and Surgery Scheduler is responsible for processing patient after their appointments, surgery scheduling, and procedure scheduling while providing customer service to all of our patients.
 
 EDUCATION: High school diploma, some college preferred.
 
EXPERIENCE:.
 
1. At least three (1) years experience in general office responsibilities and procedures.
 
 REQUIREMENTS:
 
1. At least three (1) years experience in general office responsibilities and procedures.
 
2. Must be computer literate. eClinical Works EMR knowledge is a plus and also working with Personal Injury.
 
3. Knowledge of the basic principles and practices of scheduling.
 
4. Ability to work well either alone or as part of a team.
 
 
 
KNOWLEDGE AND SKILLS: 1. Computer literate.
 
2. Good writing, analytical and problemsolving skills.
 
 ABILITIES: 1. Ability to communicate effectively.
 
2. Ability to operate standard office equipment, including but not limited to, computers,
 
telephone systems, typewriters, calculators, copiers and facsimile machines.
 
3. Ability to follow oral and written instructions.
 
 
JOB DUTIES:
 
<ol>
<li>Check out patients, scheduling all needed appointments.</li>
<li>Responsible for all incoming scheduling calls.</li>
<li>Work on tasks in personal and scheduling box.</li>
<li>QA &amp; correct any scheduling errors.</li>
<li>Responsible for clearing daily voicemails.</li>
<li>Other duties as assigned.</li>
</ol>
 
ENVIRONMENTAL/WORKING CONDITIONS: Office settings.
 
 PHYSICAL/MENTAL DEMANDS: Varied activities including sitting, walking, bending, reaching, lifting, stooping. Requires eye-hand coordination, finger dexterity. Occasional lifting/carrying items up to 50 pounds. Occasional stress from balancing multiple projects and deadlines.
 
This description is intended to provide only basic guidelines for meeting job requirements. Responsibilities, knowledge, skills, abilities and working conditions may change as needs evolve.

<h3>Job Description</h3>
Job Description
Position: Front Office Coordinator 
Company: Medi-Weightloss of Stamford and Wilton&nbsp;
Front Office Coordinator Job description: 
Are you passionate about health and wellness and looking for a rewarding career opportunity? Our weight loss clinic is seeking a highly motivated and results-driven Medical Front&nbsp;Office Coordinator with Medical, Sales, or Nutrition Experience to join our team and help our patients achieve their weight loss goals.
If you have a passion for wellness and are committed to providing excellent customer service, we would love to discuss an opportunity to join our team at Medi-Weightloss Clinic of Stamford &amp; Wilton CT.
The Medi-Weightloss weight loss program was developed based on the five keys to wellness: nutrition, fitness, medicine, education, and motivation.
At Medi-Weightloss, our mission is not only to help patients achieve their weight loss goals but to help them achieve long-term wellness. We understand that wellness encompasses much more than weight loss and that is why we are always working to ensure that all aspects of our patients' health are improved while on our program. In addition to offering individualized physician-supervised weight loss programs for adults, Medi-Weightloss also offers specialized weight loss programs for adolescents and for individuals at risk of or currently are diagnosed diabetics through its Acute DM Program.
Office Coordinator Responsibilities:
<ul>
<li>General Office responsibilities: Executes daily Opening / Closing procedures, collection &amp; data entry of patient registration paperwork, Patient scheduling, EMR reports, scheduling patients, handling phone calls and voice messages, check-in and check-out cash handling, product sales, product inventory, and banking.</li>
</ul>
<ul>
<li>Perform insurance verification and pre-authorization</li>
<li>Provider schedule management keeping with a focus on improving efficiency and overall productivity while maintaining optimal patient experience.</li>
<li>Answer inbound calls from potential patients inquiring about the program and/or requesting to schedule an initial consultation.</li>
<li> Manage all aspects of the Internet Lead System including inbound &amp; outbound support, call tracking, and patient scheduling.</li>
<li>Consultation- through individual consultations, present the company services and promote the value plans.</li>
<li>Utilizing a “hands on “approach in upholding company policies and standards regarding clinic operations and cleanliness.</li>
<li>Conducts follow up calls to patients to discuss the patient’s progress and address any missed appointments.</li>
</ul>
Office Coordinator Requirements
<ul>
<li>Must have experience working in a Medical, Dental, Physical Therapy, Chiropractic or similar office.</li>
<li>Medical Assistant or Nutrition counselor experience a plus</li>
<li>Ability to work on Saturday from 7 am to 1 pm</li>
</ul>
Office Coordinator Other Skills/Abilities
<ul>
<li>&nbsp;Must be able to multi-task, apply critical thinking skills, and provide highest level of customer service at all levels of the operation</li>
<li>Interpersonal / human relations skills</li>
<li>Ability to maintain confidentiality</li>
<li>Must demonstrate excellent communication skills both oral and written</li>
<li>Strong interpersonal skills with the ability to effectively communicate both over the phone and face-to-face.</li>
<li>Attention to detail with the ability to multi-task and work in a fast-paced environment.</li>
<li>Must have a CAN DO attitude</li>
</ul>
Company website:
<a href="https://mediweightloss.com/locations/Stamford/" target="_blank">https://mediweightloss.com/locations/Stamford/</a>
<a href="https://mediweightloss.com/locations/Wilton/" target="_blank">https://mediweightloss.com/locations/Wilton/</a>
Salary: Starting from $20

<h3>Job Description</h3>
Job Description
WSAudiology is a global leader in the hearing aid industry. Together with our 12,000 colleagues in 130 countries, we invite you to help unlock human potential by bringing back hearing for millions of people around the world.
At HearUSA, our mission is to reframe the world of hearing care and set the highest standard in modern hearing health. With an extensive network of 4,000 independent Hearing Care Professionals and more than 350 centers in U.S., we strive every day to provide each individual with the care, knowledge and experience they deserve. 
What it’s all about:
As a Client Experience Specialist, you are passionate about the hearing healthcare of our clients. You will ensure clients’ needs are met in a timely manner, maintain a well-organized appointment schedule, and prioritize Simply Excellent Hearing Care.
What’s in it for you? 
<ul>
<li>Top priority of culture and community including ongoing training </li>
<li>Attractive compensation package with monthly bonus opportunities </li>
<li>Onboarding, comprehensive benefits, paid holidays, PTO, 401k with match, Health &amp; Wellness programs </li>
</ul>
<ul>
<li>Mentorship and professional development opportunities including a CES Advisory Board</li>
<li>Field support for your hearing center</li>
</ul>
What you will do:
<ul>
<li>Maintain client charts and ensure information is up to date </li>
</ul>
<ul>
<li>Prioritize welcome and confirmation calls and provide friendly and enthusiastic customer service </li>
<li>Manages clinic schedule to ensure efficient and expedient patient care for walk-in/curbside appointments, scheduled appointments, and potential clients</li>
<li>Enter stock and custom orders, perform weekly inventory audit to ensure accuracy. </li>
<li>Maintain detailed and accurate records of cash and bank deposits and perform all end of day processes and reports/ settlements</li>
</ul>
<ul>
<li>Maintains a clean, inviting, and friendly environment</li>
</ul>
<ul>
<li>Maintain basic knowledge of hearing aid technology and be able to perform basic cleaning/repair functions </li>
<li>Assist with basic hearing aid trouble shooting via telephone or in-person and clean and checks</li>
<li> Maintain knowledge of current HearUSA's products, promotions and pricing. As needed, facilitate and support with HearAssist and remote care</li>
</ul>
What we are looking for:
<ul>
<li>High School Diploma or equivalent </li>
</ul>
<ul>
<li>Experience in customer service and office administration</li>
</ul>
<ul>
<li>Excellent oral and written communication skills, ability to establish and maintain a professional rapport with clients and co-workers </li>
</ul>
<ul>
<li>Proficiency with computers including scheduling software and MS Office </li>
</ul>
<ul>
<li>Strong multi-tasking, organization, and time-management skills</li>
</ul>
A Place to Grow your Career:
Growth means investing in employee development, from day-to-day support to opportunities to stretch your skills. It also means creating space for your voice, sharing knowledge, and learning from peers as we build culture and community together. We offer:
<ul>
<li>A professional development team of dedicated Regional Training Managers</li>
<li>Continuing education, LinkedIn Learning and tuition reimbursement</li>
<li>Career advancement pathways for Center Support and Client Care</li>
</ul>
Pays :$19hr
The Company provides equal opportunity to all employees and prospective employees without regard to race, color, creed, religion, national origin, ancestry, sex, age, physical or mental disability, marital status, pregnancy, genetic information, sexual orientation, gender identity, protected veteran or military status, or any other consideration not related to the person’s ability to do the job or otherwise made unlawful by federal, state, or local law.

Medical Front Office Coordinator- Kalispell

<h3>Job Description</h3>
Job Description
Front Office Associate (Psychiatric Services)
iNetMed Rx2 Incorporated is dedicated to providing quality psychiatric services to adults and children in our community. We currently have 10 doctors and are expecting growth.
Job Description:
iNetMed is looking to fill one full-time Front Office Associate who is a team player and can provide exceptional customer service to patients and doctors. Competitive salary based on experience.
Essential Job Responsibilities:
A front office position at a psychiatric clinic is essential for delivering efficient and compassionate support to both patients and healthcare providers. This role encompasses various administrative duties to ensure smooth clinic operations. Key responsibilities include greeting and checking in patients, verifying insurance information, scheduling appointments, and maintaining patient records. Additionally, front office staff may handle phone calls, respond to inquiries, and direct patients to the appropriate healthcare professional.
In addition to these general administrative tasks, this position requires a high level of empathy, as patients may be dealing with sensitive mental health issues. The front office staff must ensure that patients feel welcomed and supported in a calm, respectful, and confidential environment. Attention to detail and strong organizational skills are essential, as staff are responsible for managing appointment schedules, maintaining medical records, and processing billing information accurately.
A front office position in a psychiatric clinic may require prior experience in customer service or medical administration and mental health terminology and processes. Familiarity with electronic health records (EHR) systems and confidentiality regulations (HIPAA) is often necessary. This role can offer meaningful work in a healthcare setting, with opportunities for personal growth while positively impacting patients' experiences.
Skills and Abilities:
Proficient in writing, speaking, reading, and comprehending English. *Ability to speak Spanish.
Exhibits a strong work ethic and is detailed oriented
Experience with electronic health records.
Ability to prioritize work and complete tasks in a timely fashion.
Exceptional social skills
Ability to assist in a variety of common office duties
Education and Experience:
High School Graduate
CPR certified at hire, or with 6 months
ECG certified beneficial
Other degrees or certificates a plus Please submit a cover letter and resume.

<h3>Job Description</h3>
Job Description
Job Summary
The Front Office Coordinator would be responsible for greeting all patients and clinic visitors in a friendly manner, directing them to the appropriate location, and providing general information about the office. The front office activities include receptionist tasks, check-in &amp; check-out processes and referral coordination duties.
Job Responsibilities
<ul>
<li>Answering phones efficiently and with the proper etiquette, directing the calls to the appropriate person/department. Updating patient information in computer when necessary</li>
<li>Scheduling new patients, collecting insurance information, filling out proper forms to set up new patient files and preparing file labels</li>
<li>Verifying medical insurance for all appointments (at least one day prior to service) and walk-in patients</li>
<li>Maintaining inventory of new patient forms and office supplies required for front desk activities</li>
<li>Monitoring patient wait time and ensuring physicians' on-time schedule. Prioritizing appointment versus walk-in. Assisting in pulling charts for walk-in patients.</li>
<li>Providing patients the proper documentation for quick referrals using preferred network</li>
<li>Ensuring patients leave with all necessary forms and paperwork (i.e. receipt of visit, lab requisition, prescription, etc.)</li>
<li>Scheduling any necessary follow-up appointments, confirming next days appointments, and also following up on any missed appointments</li>
<li>Respecting and maintaining privacy and dignity of patients to assure client confidentiality at all times</li>
</ul>
Job Qualifications
<ul>
<li>High school diploma or equivalent</li>
<li>1 year of experience within a medical office setting</li>
<li>Data entry and typing experience</li>
<li>Bilingual in English/Spanish is preferred</li>
<li>Knowledge of basic medical terminology is preferred</li>
</ul>
BENEFITS
<ul>
<li>Comprehensive benefits package, including Health, Vision, Dental, and Life insurances
<ul>
<li>FSA and Life Assistance Program (EAP)</li>
<li>401(k) Retirement Plan</li>
<li>Health Advocacy, Travel Assistance, and My Secure Advantage</li>
</ul>
</li>
<li>PTO Accrual and Holidays</li>
</ul>
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<h3>Job Description</h3>
Job Description
We are a growing medical business specializing in&nbsp; Upright MRI Imagjng and Regenerative Medicine.&nbsp; Looking for strong front office person with good office skills scheduling patients, answering phones etc.&nbsp;

2,188 medical-front-office-coordinator Jobs