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The Marion County Health and Human Services Department is in search of an experienced clerical professional to join our team as an Office Specialist 3 within Adult Mental Health Services. The ideal candidate will have both a clear understanding and high level of skill in clerical functions including; Immediate/advance level in Word and Excel including extracting and manipulating data, attention to detail, organization skills, ability to make independent judgments, effective communication, promote team work and excellent customer service. You will serve as a back-office support and help to promote a positive environment for the department, as you work closely with key staff to meet program goals and guidelines. If you enjoy a fast paced, diverse workday and enjoy growing your skills, this may be the opportunity that you are looking for! New employees typically start at Step 1 of the pay scale ($20.05/hour).
GENERAL STATEMENT OF DUTIES Performs administrative support activities of a complex or technical clerical nature, which requires advanced skills, independent judgment and discretion; acts as lead worker of a specific clerical function overseeing the work of others; and performs other related duties as assigned.
SUPERVISION RECEIVED Works under the general supervision of a supervisor/manager or professional employee, who assigns work, establishes goals, and reviews results obtained for compliance with department and program policies, procedures and goals.
SUPERVISION EXERCISED Supervision of other employees is not a responsibility of positions in this classification; however, exercises lead direction over other clerical or office staff.
Typical Duties - Duties include, but are not limited to the following
Clinical/Administrative Support 
<ul>
<li>Provides administrative assistance to program and clinical supervisors and clinical staff.</li>
<li>Assists clinical supervisors with highly confidential and sensitive personnel issues, recruitment processing, re-classification studies, opening of new positions, processing of performance evaluations, and other personnel concerns.</li>
<li>Consults with clinical supervisors to coordinate and monitor implementation of projects; interprets and acts as resource on program policies and procedures.</li>
<li>Acts as primary support staff to process subpoenas requests, following Marion County Health and Human Services Department subpoena policy.</li>
<li>Oversees and facilitates confidential record request(s) per HIPAA requirements from outside agencies. Performs flow of record requests from receipt, logging, clinical/supervisor oversight and approval (if needed) to the photocopying and preparing confidential record request mailing/invoicing.</li>
<li>Recalls records from archiving. </li>
<li>Uses problem-solving methods to make system improvements and support clinical staff with caseload management.</li>
<li>Runs report to monitor intake enrollments for correct insurance data weekly. Initial billing information has already been faxed by Centralized Intake (CI) staff to the Billing Team for set up of coverage screens. May double check insurance information in the Medicaid Management Information System (MMIS).</li>
<li>Runs, tracks, updates and distributes reports.</li>
<li>Verifies release of information (ROIs) forms and updates information in electronic health record (EHR), as needed.</li>
<li>Acts as liaison with the billing team to resolve data entry/billing issues.</li>
<li>Scans, uploads and names (using designated naming convention) documents into the EHR. </li>
<li>Updates information of individuals in service (i.e. change of address, phone numbers, emails, PCPs, etc.)</li>
<li>Serves as floor monitor.</li>
<li>Creates and maintains Excel spreadsheets, Word documents, presentations, etc. as requested.</li>
<li>Assists with creating policies and procedures, as requested. Prepares and distributes updated organizational policies and procedures.</li>
<li>Assists with onboarding of new staff.</li>
<li>Schedules/coordinates meetings and conferences. Sends reminder notices for upcoming meetings/events.</li>
<li>Assists with setup of telehealth video platform accounts (i.e. Dr Cloud Zoom).</li>
<li>Shares responsibility for the following: creating and maintaining phone lists and staff names on mailboxes and in/out board, maintaining and resolving problems/issues with county/state cars, setting up video meetings as requested, picking up and distributing faxes, sending reminder notices for upcoming meetings/events, setting up laptops/equipment for groups/meetings, maintaining supply of paper in machines (i.e. copier, fax, etc.), scheduling/coordinating meetings and conferences, and maintaining lockbox for purchasing card and office keys.</li>
<li>Acts as notary representative for staff.</li>
</ul>
Fiscal Duties/Payroll
<ul>
<li>Oversees petty cash and related records.</li>
<li>Receives cash/checks for the department, reconciles and submits bank deposits per cash control policy.</li>
<li>Reconciles receipts/log of payments and deposits per cash control policy.</li>
<li>Processes, audits and submits bi-monthly payroll for ABH. (Includes proofing for errors, facilitating corrections on initial timecard, obtaining supervisor signatures, submission to administration. Also responsible for corrections after submission with both staff and supervisors). Distributes electronically and audits bi-monthly time sheets.</li>
<li>Distributes paychecks/deposit vouchers and maintains confidentiality.</li>
</ul>
Purchasing Agent/Accounts Payable and Receivable
<ul>
<li>Orders primary office supplies from Office Depot using designated purchasing card using the on-line ordering system. Tracks and maintains needed office supplies. Enters purchase information into Works, submits summary monthly and checks for completeness and supervisor's signature on order request (or approval/authorization form) and monthly report. Submits to direct supervisor for their sign off in Works.</li>
<li>Process requests and reimbursement requests for staff training using Pcard.</li>
<li>Completes purchase requisition form for other department supply orders and submits to accounts payable.</li>
<li>Orders printing orders, business cards, forms, books/magazines/education materials, as requested. Assures that items are priced correctly, charged to the proper cost center/account number, then routed to administration for payment. Signs off and submits bills for payment.</li>
<li>Discusses with clinical/program supervisor any problems with any of the payables.</li>
<li>Serves as contacts for P-cards at Silverton Rd Ste B. Signs in and out P-cards to staff and supervisors.</li>
</ul>
Other Duties
<ul>
<li>Provides secretarial support function for program manager, program supervisor, senior office manager, and office manager.</li>
<li>Runs monthly reports from Electronic Health Record (EHR) and distributes electronically to supervisors and staff as requested for all Adult Behavioral Health Programs/Stepping Stones/Horizon House. Runs reports/queries (i.e. open encounter, annual review and caseload reports) to ensure accuracy and proper billing of data entered by clinical staff in BH service areas of ABH and Stepping Stone/Horizon House.</li>
<li>Performs data entry.</li>
<li>Assists with front desk back up and reminder calls, as needed.</li>
<li>Provides reception and medical records assistance.</li>
<li>Track and maintain equipment list for ABH.</li>
<li>Primary contact that facilitates scheduling of Pre-Admission Screening Resident Reviews (PASRRs) between nursing/medical facilities and evaluators. Facilitates scheduling of PASRRs between nursing/medical facilities and evaluators. </li>
<li>Submits PASRR reports to Office of Mental Health and Addictions Services (OMHAS) according to Oregon Administrative Rules (OARs).</li>
<li>Performs other job duties as assigned by supervisor.</li>
</ul>
Response Level 2: In the event of an emergency, employee makes a reasonable effort to report to work. Employee may be required to perform duties outside of their regularly assigned duties. Employee may be requested to work an extended or flexible schedule. Staff at this response level must complete Incident Command System 100 and 700 on-line or in-person training.
Requirements for the Position
EXPERIENCE AND TRAINING
<li>Graduation from high school, or equivalent; AND</li>
<li>Two years of general office experience; including one year of experience utilizing a variety of computer software programs; OR</li>
<li>Any satisfactory combination of work, education, training, or experience relevant to the position, as determined by Marion County.</li>
SPECIAL REQUIREMENTS
<ul>
<li>The finalist for this position will be required to pass a criminal history background check; however, conviction of a crime may not necessarily disqualify an individual for this position.</li>
<li>This position may be subject to the following: Must not be excluded from participation in the federal health care programs (Medicaid, Medicare and other federally funded programs that provide health benefits); AND must not be excluded from participating in federal procurement (Federal Acquisition Regulation) and non-procurement activities (Executive Order No. 12549).</li>
<li>This assignment is represented by a union.</li>
<li>This is a full-time position, which is eligible for overtime.</li>
<li>Typical Work Schedule: Monday through Friday, 8:00 a.m. - 5:00 p.m., with flexibility depending upon the needs of the department and program.</li>
</ul>
KNOWLEDGE, SKILLS, AND ABILITIES Considerable knowledge of accepted modern office practices, procedures and techniques; English composition, spelling, and grammar; arithmetic, clerical/accounting principles and processes; Some knowledge of: techniques of supervision and training; concepts and techniques of prioritizing/organizing work; applicable program policies and procedures and/or rules, regulations and statutes depending upon assignment of duties and responsibilities.
Substantial skill and ability to independently, accurately and effectively perform assigned tasks and duties following established procedures and program policies; meet and assist the public, staff, clients, and other personnel of other businesses in a courteous, professional manner; comprehend and adhere to stated oral and written instructions, communications and procedures; apply principles, policies and procedures to specific work assignments; provide training to others; give and prioritize work assignments.
PHYSICAL REQUIREMENTS Sits; stands; moves about the work area; bends forward; stoops; lifts up to 30 lbs.; pushes and pulls up to 5 lbs.; carries up to 15 lbs.; moves carts weighing up to 50 lbs.; operates a keyboard; speaks clearly and audibly; reads a 12-pt. font; hears a normal level of speech; works in areas that may be exposed to dust and office chemicals.
Marion County offers a generous benefits package to regular employees working 50% or more of the regularly scheduled work week and their eligible dependents. Temporary employees and part-time regular employees working less than 50% of the regularly scheduled work week are not eligible for benefits. 
Most regular positions in this classification are represented by Marion County Employees Association (MCEA). For a summary of benefits, click here. For a complete and detailed overview of the MCEA benefits package, click here, and select MCEA Benefits from the left menu or Marion County Employees Association (MCEA) from the page links. Regular and temporary employees are represented by MCEA.
Salary and benefits are subject to union contract negotiations and may change as a result.

Office Specialist 3 - Adult Outpatient Mental Health

<h3>Job Description</h3>
Position:Medical Front Office CoordinatorLocation:Sacramento, CA (and other No Cal locations)Schedule:Full-TimeSalary:Competitive Salary &amp; Bonus ProgramBenefits:Health, Dental, Vision, EAP, 401(k), FSA, Costco, AAA, etc.



ABOUT US
With a growing network of locations, California Foot &amp; Ankle Centers (CALFAC) provides comprehensive podiatric care and surgery, including advanced wound care and amputation-prevention therapies, lower extremity peripheral nerve surgery, vascular medicine, and reconstructive surgery.
We have been serving patients in Northern California for over 60 years, building a loyal patient base keeping our clinic locations busy with little to no marketing during that time. Our highly-competent doctors and medical staff all believe in giving a caring approach to each patient, as well as our utilizing the most modern technology available. Further, we conduct clinical trials and podiatric research at all of our locations.
As a part of our team, you will be welcome in working with us for years to come as we do good work in our communities. We value team building, and our staff oftimes engages in after work activities in order to build relationships and play an essential role in our community.

JOB BRIEF:
A Medical Front Office Coordinator is responsible for answering phones, interacting with patients in a healthcare setting, and managing administrative tasks for the medical team. Their duties include scheduling patient appointments according to doctor availability, explaining intake forms to new patients, and checking in and checking out of patients, including processing patient payments. A pleasant, calm, and professional demeanor is essential, as the front office staff are the first and last people that the patients interact with. As a member of our team, we all provide a high level of efficient patient care, while always presenting a caring, ethical, and professional experience for the patients.

ESSENTIAL FUNCTIONS:
<ul>
<li> Answer phones and greet incoming patients and visitors.</li>
<li> Perform patient registration and insurance verification, and collect co-pays.</li>
<li> Prior to scheduling patients, check insurance and other sources ensure coverage.</li>
<li> Request and obtain medical records for patients, prior to appointment date.</li>
<li> Send medical records of existing patients, upon request and proper authorization.</li>
<li> Scheduling of patients for available times for both the clinic, doctors, and clinical staff.</li>
<li> Create and submit Requests for Prior Approval as needed</li>
<li> Work fluidly in our EHR system (EPIC) to ensure info is accurate and complete</li>
<li> Guide patients through the process by kindly talking them through the steps and answering their questions and concerns.</li>
<li> Coordinate with office staff for timely care of patients.</li>
<li> Occasional travel to our other nearby clinic locations to receive training and/or help with coverage.</li>
<li> Participate in various projects and/or meetings, and complete other tasks as assigned by management.</li>
<li> Cross-train and help coworkers as needed </li>
<li> Perform general administrative tasks and assist with special projects, as needed</li>
</ul>

Qualifications/REQUIREMENTS:
<ul>
<li> Knowledge and understanding of the workings of medical offices </li>
<li> Strong experience working with EHR systems - especially our system, EPIC.</li>
<li> Ability to work independently with minimal supervision</li>
<li> Must have strong organizational and time management skills</li>
<li> Ability to work on multiple tasks and meet deadlines</li>
<li> Excellent communication skills</li>
<li> Detail-oriented</li>
<li> Understanding of medical terminology</li>
<li> Be a team player</li>
<li> MUST be able to communicate effectively in Spanish and English in-person and over the phone</li>
<li> Ability to work on multiple projects and meet deadlines</li>
</ul>

Education and Experience:
<ul>
<li> High school diploma required; Associate college degree preferred</li>
<li> 1+ years' experience with working in a medical office </li>
<li> Proficient in Microsoft Word, Excel, and other office software</li>
<li> Experience working in EHR systems (EPIC strongly preferred)</li>
</ul>

PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to sit, stand, walk, speak, hear, use hands, handle documents, bend and stoop as needed, and reach with hands and arms. The position requires use of keyboard and computer regularly. Strong vision abilities to perform extensive computer-related work. Ability to lift up to 15 lbs.
Job Posted by ApplicantPro

Medical Front Office Coordinator

<h3>Job Description</h3>
Position:Medical Front Office CoordinatorLocation:Davis, CA (and other No Cal locations)Schedule:Full-TimeSalary:Competitive Salary &amp; Bonus ProgramBenefits:Health, Dental, Vision, EAP, 401(k), FSA, Costco, AAA, etc.



ABOUT US
With a growing network of locations, California Foot &amp; Ankle Centers (CALFAC) provides comprehensive podiatric care and surgery, including advanced wound care and amputation-prevention therapies, lower extremity peripheral nerve surgery, vascular medicine, and reconstructive surgery.
We have been serving patients in Northern California for over 60 years, building a loyal patient base keeping our clinic locations busy with little to no marketing during that time. Our highly-competent doctors and medical staff all believe in giving a caring approach to each patient, as well as our utilizing the most modern technology available. Further, we conduct clinical trials and podiatric research at all of our locations.
As a part of our team, you will be welcome in working with us for years to come as we do good work in our communities. We value team building, and our staff oftimes engages in after work activities in order to build relationships and play an essential role in our community.

JOB BRIEF:
A Medical Front Office Coordinator is responsible for answering phones, interacting with patients in a healthcare setting, and managing administrative tasks for the medical team. Their duties include scheduling patient appointments according to doctor availability, explaining intake forms to new patients, and checking in and checking out of patients, including processing patient payments. A pleasant, calm, and professional demeanor is essential, as the front office staff are the first and last people that the patients interact with. As a member of our team, we all provide a high level of efficient patient care, while always presenting a caring, ethical, and professional experience for the patients.

ESSENTIAL FUNCTIONS:
<ul>
<li> Answer phones and greet incoming patients and visitors.</li>
<li> Perform patient registration and insurance verification, and collect co-pays.</li>
<li> Prior to scheduling patients, check insurance and other sources ensure coverage.</li>
<li> Request and obtain medical records for patients, prior to appointment date.</li>
<li> Send medical records of existing patients, upon request and proper authorization.</li>
<li> Scheduling of patients for available times for both the clinic, doctors, and clinical staff.</li>
<li> Create and submit Requests for Prior Approval as needed</li>
<li> Work fluidly in our EHR system (EPIC) to ensure info is accurate and complete</li>
<li> Guide patients through the process by kindly talking them through the steps and answering their questions and concerns.</li>
<li> Coordinate with office staff for timely care of patients.</li>
<li> Occasional travel to our other nearby clinic locations to receive training and/or help with coverage.</li>
<li> Participate in various projects and/or meetings, and complete other tasks as assigned by management.</li>
<li> Cross-train and help coworkers as needed </li>
<li> Perform general administrative tasks and assist with special projects, as needed</li>
</ul>

Qualifications/REQUIREMENTS:
<ul>
<li> Knowledge and understanding of the workings of medical offices </li>
<li> Strong experience working with EHR systems - especially our system, EPIC.</li>
<li> Ability to work independently with minimal supervision</li>
<li> Must have strong organizational and time management skills</li>
<li> Ability to work on multiple tasks and meet deadlines</li>
<li> Excellent communication skills</li>
<li> Detail-oriented</li>
<li> Understanding of medical terminology</li>
<li> Be a team player</li>
<li> MUST be able to communicate effectively in Spanish and English in-person and over the phone</li>
<li> Ability to work on multiple projects and meet deadlines</li>
</ul>

Education and Experience:
<ul>
<li> High school diploma required; Associate college degree preferred</li>
<li> 1+ years' experience with working in a medical office </li>
<li> Proficient in Microsoft Word, Excel, and other office software</li>
<li> Experience working in EHR systems (EPIC strongly preferred)</li>
</ul>

PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to sit, stand, walk, speak, hear, use hands, handle documents, bend and stoop as needed, and reach with hands and arms. The position requires use of keyboard and computer regularly. Strong vision abilities to perform extensive computer-related work. Ability to lift up to 15 lbs.
Job Posted by ApplicantPro

<h3>Job Description</h3>
Salary: 18-22 per hour
Would you like an exciting leadership position as a  Front Office Coordinator with growth potential with a talented group of teammates who genuinely cares about you as much as they do patient care? Then our Pain Management Practice is the place for you! Join a team based approach in Pain Management where you a have a direct impact in preserving life for our patients. We has a broad spectrum of benefits to match any competitor out there. Come work alongside our world class Doctors in our clinic outpatient setting where we focus on You everyday.  We offer competitive compensation and benefits packages. If you have experience with eClinical works EMR it is a plus but not required.  Some front office experience preffered! Please apply.
GENERAL SUMMARY OF DUTIES: Definition: Working under the supervision of the scheduling supervisor, , the full time Front office scheduling coordinator and Surgery Scheduler is responsible for processing patient after their appointments, surgery scheduling, and procedure scheduling while providing customer service to all of our patients.

EDUCATION: High school diploma, some college preferred. 

EXPERIENCE:. 

1. At least three (1) years experience in general office responsibilities and procedures.

REQUIREMENTS:

1. At least three (1) years experience in general office responsibilities and procedures.

2. Must be computer literate. eClinical Works EMR knowledge is a plus and also working with Personal Injury.

3. Knowledge of the basic principles and practices of scheduling.

4. Ability to work well either alone or as part of a team.



KNOWLEDGE AND SKILLS: 1. Computer literate.

2. Good writing, analytical and problem solving skills.

 ABILITIES: 1. Ability to communicate effectively.

2. Ability to operate standard office equipment, including but not limited to, computers,

telephone systems, typewriters, calculators, copiers and facsimile machines.

3. Ability to follow oral and written instructions.


JOB DUTIES:

<ol>
<li>Check out patients, scheduling all needed appointments.</li>
<li>Responsible for all incoming scheduling calls.</li>
<li>Work on tasks in personal and scheduling box.</li>
<li>QA &amp; correct any scheduling errors.</li>
<li>Responsible for clearing daily voicemails.</li>
<li>Other duties as assigned.</li>
</ol>

ENVIRONMENTAL/WORKING CONDITIONS: Office settings.

PHYSICAL/MENTAL DEMANDS: Varied activities including sitting, walking, bending, reaching, lifting, stooping. Requires eye-hand coordination, finger dexterity. Occasional lifting/carrying items up to 50 pounds. Occasional stress from balancing multiple projects and deadlines.

This description is intended to provide only basic guidelines for meeting job requirements. Responsibilities, knowledge, skills, abilities and working conditions may change as needs evolve.

<h3>Job Description</h3>
Salary: 18-22 per hour
Would you like an exciting leadership position as a  Front Office Coordinator with growth potential with a talented group of teammates who genuinely cares about you as much as they do patient care? Then our Pain Management Practice is the place for you! Join a team based approach in Pain Management where you a have a direct impact in preserving life for our patients. We has a broad spectrum of benefits to match any competitor out there. Come work alongside our world class Doctors in our clinic outpatient setting where we focus on You everyday.  We offer competitive compensation and benefits packages. If you have experience with eClinical works EMR it is a plus but not required.  Please apply!


GENERAL SUMMARY OF DUTIES: Definition: Working under the supervision of the scheduling supervisor, , the full time Front office scheduling coordinator and Surgery Scheduler is responsible for processing patient after their appointments, surgery scheduling, and procedure scheduling while providing customer service to all of our patients.

EDUCATION: High school diploma, some college preferred. 

EXPERIENCE:. 

1. At least three (1) years experience in general office responsibilities and procedures.

REQUIREMENTS:

1. At least three (1) years experience in general office responsibilities and procedures.

2. Must be computer literate. eClinical Works EMR knowledge is a plus and also working with Personal Injury.

3. Knowledge of the basic principles and practices of scheduling.

4. Ability to work well either alone or as part of a team.



KNOWLEDGE AND SKILLS: 1. Computer literate.

2. Good writing, analytical and problem solving skills.

 ABILITIES: 1. Ability to communicate effectively.

2. Ability to operate standard office equipment, including but not limited to, computers,

telephone systems, typewriters, calculators, copiers and facsimile machines.

3. Ability to follow oral and written instructions.


JOB DUTIES:

<ol>
<li>Check out patients, scheduling all needed appointments.</li>
<li>Responsible for all incoming scheduling calls.</li>
<li>Work on tasks in personal and scheduling box.</li>
<li>QA &amp; correct any scheduling errors.</li>
<li>Responsible for clearing daily voicemails.</li>
<li>Other duties as assigned.</li>
</ol>

ENVIRONMENTAL/WORKING CONDITIONS: Office settings.

PHYSICAL/MENTAL DEMANDS: Varied activities including sitting, walking, bending, reaching, lifting, stooping. Requires eye-hand coordination, finger dexterity. Occasional lifting/carrying items up to 50 pounds. Occasional stress from balancing multiple projects and deadlines.

This description is intended to provide only basic guidelines for meeting job requirements. Responsibilities, knowledge, skills, abilities and working conditions may change as needs evolve.

<h3>Job Description</h3>
WSAudiology is a global leader in the hearing aid industry. Together with our 12,000 colleagues in 130 countries, we invite you to help unlock human potential by bringing back hearing for millions of people around the world.
At HearUSA, our mission is to reframe the world of hearing care and set the highest standard in modern hearing health. With an extensive network of 4,000 independent Hearing Care Professionals and more than 350 centers in U.S., we strive every day to provide each individual with the care, knowledge and experience they deserve.
What it’s all about:
As a Client Experience Specialist, you are passionate about the hearing healthcare of our clients. You will ensure clients’ needs are met in a timely manner, maintain a well-organized appointment schedule, and prioritize Simply Excellent Hearing Care.
What’s in it for you? 
<ul>
<li>Top priority of culture and community including ongoing training  </li>
<li>Attractive compensation package with monthly bonus opportunities </li>
<li>Onboarding, comprehensive benefits, paid holidays, PTO, 401k with match, Health &amp; Wellness programs </li>
</ul>
<ul>
<li>Mentorship and professional development opportunities including a CES Advisory Board</li>
<li>Field support for your hearing center</li>
</ul>
What you will do:
<ul>
<li>Maintain client charts and ensure information is up to date </li>
</ul>
<ul>
<li>Prioritize welcome and confirmation calls and provide friendly and enthusiastic customer service</li>
<li>Manages clinic schedule to ensure efficient and expedient patient care for walk-in/curbside appointments, scheduled appointments, and potential clients</li>
<li>Enter stock and custom orders, perform weekly inventory audit to ensure accuracy. </li>
<li>Maintain detailed and accurate records of cash and bank deposits and perform all end of day processes and reports/ settlements</li>
</ul>
<ul>
<li>Maintains a clean, inviting, and friendly environment</li>
</ul>
<ul>
<li>Maintain basic knowledge of hearing aid technology and be able to perform basic cleaning/repair functions </li>
<li>Assist with basic hearing aid trouble shooting via telephone or in-person and clean and checks</li>
<li> Maintain knowledge of current HearUSA's products, promotions and pricing. As needed, facilitate and support with HearAssist and remote care</li>
</ul>
What we are looking for:
<ul>
<li>High School Diploma or equivalent </li>
</ul>
<ul>
<li>Experience in customer service and office administration</li>
</ul>
<ul>
<li>Excellent oral and written communication skills, ability to establish and maintain a professional rapport with clients and co-workers </li>
</ul>
<ul>
<li>Proficiency with computers including scheduling software and MS Office </li>
</ul>
<ul>
<li>Strong multi-tasking, organization, and time-management skills</li>
</ul>
A Place to Grow your Career:
Growth means investing in employee development, from day-to-day support to opportunities to stretch your skills. It also means creating space for your voice, sharing knowledge, and learning from peers as we build culture and community together. We offer:
<ul>
<li>A professional development team of dedicated Regional Training Managers</li>
<li>Continuing education, LinkedIn Learning and tuition reimbursement</li>
<li>Career advancement pathways for Center Support and Client Care</li>
</ul>
Pays :$20hr
The Company provides equal opportunity to all employees and prospective employees without regard to race, color, creed, religion, national origin, ancestry, sex, age, physical or mental disability, marital status, pregnancy, genetic information, sexual orientation, gender identity, protected veteran or military status, or any other consideration not related to the person’s ability to do the job or otherwise made unlawful by federal, state, or local law.

Medical Front Office Coordinator-Escondido

<h3>Job Description</h3>
Salary: 18-20 per hour
Would you like an exciting leadership position as a  Medical Assistant with growth potential with a talented group of teammates who genuinely cares about you as much as they do patient care? Then our Pain Management Practice is the place for you! Join a team based approach in Pain Management where you a have a direct impact in preserving life for our patients. We has a broad spectrum of benefits to match any competitor out there. Come work alongside our world class Doctors in our clinic outpatient setting where we focus on You everyday.  We offer competitive compensation and benefits packages. If you have experience with eClinical works EMR it is a plus but not required.  Please apply!
Position Description    JOB TITLE: Medical Assistant DEPARTMENT: Clinical FLSA STATUS: Non Exempt JOBS SUPERVISED: None SUPERVISOR: Clinical Supervisor 

GENERAL SUMMARY OF DUTIES: Definition: Under direct supervision, the Medical Assistant works interdependently with other health care professionals to provide quality health care to the patient. The Medical Assistant is educated and trained to perform both administrative and clinical skills in the medical care environment. The Medical Assistant must be flexible and able to cover all non managerial aspects of the clinic but able to spot problems and recommend solutions management.





RESPONSIBILITIES

1. Clinical

Main Activities:

· Ability to room patients following each individual provider policy

· Ability to enter electronic lab orders and manage EMRs

· Ability to process prescription refills

· Ability to enter charges

· Ability to set up for treadmill testing, stress echo’s and tilt table testing.

· Ability to accurately complete encounter notes

· Answer and return calls in a timely manner

· Ability to complete tasks in a timely manner

· Ability to resolve patient related issues that arise


2. Administrative

Main Activities:

·  Ability to request records, scan records, and process patient referrals

· Accurately enter patient information in the EMR


3. Scheduling

Main Activities:

· Ability to schedule, reschedule, cancel, no shows, block templates and scrub provider schedules for errors

· Ability to provide detailed instructions for scheduled test



4. Other duties as assigned


KNOWLEDGE, SKILLS AND ABILITIES

Knowledge

Must have proficient knowledge in the following areas:

· Medical Terminology

· Knowledge of clinic policies and procedures for all sites, providers and rooms

· Knowledge of computer systems, spreadsheets and application

· Knowledge of operating the standard clinical equipment

· Knowledge of HIPPA policies

· Knowledge of OSHA and safety policies

Skills

Must demonstrate the following skills:

· Excellent interpersonal skills

· Team building skills

· Ability to react calmly and effectively in emergent situation

· Ability to read and comprehend instructions, correspondence and memos.

· Decision making skills

· Effective verbal and listening communications skills

· Very effective organizational skills

· Effective written communications skills

· Computer skills including Microsoft Office, Microsoft Excel, Vitera and e-mail at a proficient level

· Stress management skills

· Time management skills

Professional Attributes

Must maintain strict confidentiality according to HIPAA guidelines. Must also demonstrate the following personal attributes:

· Be honest and trustworthy

· Be respectful

· Possess cultural awareness and sensitivity

· Be flexible

· Demonstrate sound work ethics



EDUCATION AND EXPERIENCE
Preferred experience in Personal Injury and eClinicalWorks EMR

Must be a graduate of a vocational or technical college in medical assisting.

CPR certification must be acquired within 6 months of appointment. A minimum 1 year cardiology or primary care experience.

Equivalencies will be considered.

ENVIRONMENTAL/WORKING CONDITIONS: Office settings and traveling to off-site locations

PHYSICAL/MENTAL DEMANDS: The Medical Assistant will spend long hours sitting, walking, standing and using office equipment and computers, which can cause muscle strain. The Medical Assistant will also have to do some varied activities including stooping, bending, reaching, lifting, kneeling and crouching. Requires eye-hand coordination, finger dexterity, talking, hearing and specific vision abilities including depth perception, distance vision and ability to adjust focus. Occasional lifting/carrying items up to 50 pounds.



This description is intended to provide only basic guidelines for meeting job requirements. Responsibilities, knowledge, skills, abilities and working conditions may change as needs evolve.

Medical Assistant/Front Office Coordinator

Medical Front Office Coordinator-Camarillo, CA

<h3>Job Description</h3>
Position: Front Desk and Patient Scheduling Coordinator 
Job Type: Full-Time (Must Travel)
Job Summary: 
We are seeking a friendly and outgoing Front Desk/Check-Out and Patient Scheduling Coordinator to join our team. This person will perform a variety of administrative and customer service duties, including answering phone calls, scheduling appointments, checking patients in and out, and processing payments. The Front Desk and Patient Coordinator will also provide assistance to other Departments, as required. 
Responsibilities: 
Greet and check-in patients and visitors. 
Answer and manage phone calls. 
Schedule patients and confirmation appointments Schedule follow-up appointments, check-in, and check-out patients Verify patient insurance information and collect co-pays and balances. Respond to patient inquiries and concerns in a pleasant and professional manner Ensure a clean and organized front desk area Handle other tasks as assigned. 
Requirements: 
High school diploma.
Medical front desk experience. 
Excellent communication.
interpersonal skills Ability to multitask and work under pressure 
Basic knowledge of medical billing. 
Proficient computer skills, including Microsoft Office 
EMR software (E-clinical +) 
Ability to work flexible hours, including early mornings and evenings. 
Must Travel locally to our 5 locations. 
Pleasant demeanor and team-oriented attitude 
2 year medical experience 
Bilingual + 
Benefits: 
Dental insurance 
Health insurance 
Life insurance 
401k Retirement 
Paid time off 
Vision insurance 
Schedule: 
8+ hour shift 
Monday to Friday 
 Some Saturdays
If you are seeking a challenging and rewarding career in a fast-paced medical environment, we encourage you to apply for this role.

Medical Front Office/Check-Out  Coordinator

<h3>Job Description</h3>
POSITION SUMMARY:    MyCare Medical is a Primary Care Group that specializes in caring for older adults and seniors. Our focus is to ensure that our patients receive all-encompassing care at the highest quality and lowest costs so that they can live healthier and happier lives.  We now have over 35 locations across Central &amp; South Florida and Texas, and currently serve over 35,000 Medicare Advantage and Medicare patients, with a total base of over 100,000 patients.    We are looking for skilled Front Office Coordinators and Medical Assistants that would like to join our provider-support team, and grow with us!  If you fulfill either of the qualification requirements below, please apply to join our Talent Search Community.  We have openings for this position across many of our clinics, and are looking to fill these roles as soon as they become available. 
Benefits of working for MyCare Medical Group: 
<ul>
<li>Competitive Hourly Pay Rates </li>
<li>Career pathway plans to grow in your healthcare career 
<ul>
<li>Some continuing education and education reimbursement plans, depending on hiring manager discretion </li>
</ul>
</li>
<li>Comprehensive benefits package, including Health, Vision, Dental, and Life insurances </li>
<li>FSA and Life Assistance Program (EAP) </li>
<li>401(k) Retirement Plan </li>
<li>Health Advocacy, Travel Assistance, and My Secure Advantage </li>
<li>PTO Accrual and Holidays </li>
</ul>
  Medical Assistant Qualifications &amp; Responsibilities:    RESPONSIBILITIES: 
<ul>
<li>Identify patients’ chief complaints and record observations in patient’s permanent medical record. Communicate to physician abnormal lab results </li>
<li>Assist patients in completing medical history forms and prepare patients for examinations &amp; treatment by physician. Document all phone calls with patients.  Return completed patient file to designated area </li>
<li>Perform height, weight, vital sign, and vision tests, recording them in the medical record </li>
<li>Conduct tests and procedures as directed, such as EKGs, non-stress tests, spirometer, venipunctures, skin punctures, strep screen, glucometer, and urine tests. </li>
<li>Assist health service providers with treatments and examinations of patients such as injections, wound care, pelvic exams, minor surgery, and IUD insertions; assist in the identification of psychosocial needs and consult with the health service provider. </li>
<li>Clean and sterilize equipment, stock patient rooms and labs with appropriate supplies. Maintain medical supply inventory. </li>
<li>Transcribe doctors’ orders and prepare appropriate requisitions, forms, and calls to pharmacy.  Daily follow up of pharmacy messages. </li>
<li>Notify patient of any change ordered by the physician. </li>
<li>Ensure Physician signs charts, labs, prescriptions, diagnostics daily. </li>
<li>Maintain patient flow after check-in.  Prioritize walk-in versus appointment based on conversation with patient. </li>
<li>Perform triage on patient as soon as chart is ready. </li>
<li>May assist more than one physician at a time. </li>
<li>Comply with office policy and procedure, OSHA Standards and HIPAA Privacy Regulations as stated in HIPAA Policy and Procedure Manual. </li>
<li>May be asked to support other MyCare clinics; assignment will be based on supervisor discretion, within county of assigned "home" practice, and with applicable mileage reimbursement.</li>
</ul>
QUALIFICATIONS: 
<ul>
<li>Medical Assistant Certificate issued by an accredited institution OR  </li>
<li>One (1) year of experience working in a health care setting that includes direct patient contact OR </li>
<li>A combination of training, education, and experience that is equivalent to one of the employment standards listed above and provides the required knowledge and abilities. </li>
<li>Bilingual in English/Spanish preferred but not required </li>
<li>Basic medical terminology, basic arithmetic, safe vein puncture techniques, and safe work practices in a clinic setting </li>
</ul>
Front Office Coordinator Qualifications &amp; Responsibilities:  RESPONSIBILITIES: 
<ul>
<li>Answering phones efficiently and with the proper etiquette, directing the calls to the appropriate person/department. Updating patient information in computer when necessary </li>
<li>Scheduling new patients, collecting insurance information, filling out proper forms to set up new patient files and preparing file labels </li>
<li>Verifying medical insurance for all appointments (at least one day prior to service) and walk-in patients </li>
<li>Maintaining inventory of new patient forms and office supplies required for front desk activities </li>
<li>Monitoring patient wait time and ensuring physicians' on-time schedule. Prioritizing appointment versus walk-in. Assisting in pulling charts for walk-in patients. </li>
<li>Providing patients the proper documentation for quick referrals using preferred network </li>
<li>Ensuring patients leave with all necessary forms and paperwork (i.e. receipt of visit, lab requisition, prescription, etc.) </li>
<li>Scheduling any necessary follow-up appointments, confirming next days appointments, and also following up on any missed appointments </li>
<li>Respecting and maintaining privacy and dignity of patients to assure client confidentiality at all times </li>
</ul>
QUALIFICATIONS: 
<ul>
<li>High school diploma or equivalent </li>
<li>1 year of experience within a medical office setting </li>
<li>Data entry and typing experience </li>
<li>Bilingual in English/Spanish is preferred </li>
<li>Knowledge of basic medical terminology is preferred </li>
</ul>
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