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The Marion County Health and Human Services Department is in search of an experienced clerical professional to join our team as an Office Specialist 3 within Adult Mental Health Services. The ideal candidate will have both a clear understanding and high level of skill in clerical functions including; Immediate/advance level in Word and Excel including extracting and manipulating data, attention to detail, organization skills, ability to make independent judgments, effective communication, promote team work and excellent customer service. You will serve as a back-office support and help to promote a positive environment for the department, as you work closely with key staff to meet program goals and guidelines. If you enjoy a fast paced, diverse workday and enjoy growing your skills, this may be the opportunity that you are looking for! New employees typically start at Step 1 of the pay scale ($20.05/hour).
GENERAL STATEMENT OF DUTIES Performs administrative support activities of a complex or technical clerical nature, which requires advanced skills, independent judgment and discretion; acts as lead worker of a specific clerical function overseeing the work of others; and performs other related duties as assigned.
SUPERVISION RECEIVED Works under the general supervision of a supervisor/manager or professional employee, who assigns work, establishes goals, and reviews results obtained for compliance with department and program policies, procedures and goals.
SUPERVISION EXERCISED Supervision of other employees is not a responsibility of positions in this classification; however, exercises lead direction over other clerical or office staff.
Typical Duties - Duties include, but are not limited to the following
Clinical/Administrative Support 
<ul>
<li>Provides administrative assistance to program and clinical supervisors and clinical staff.</li>
<li>Assists clinical supervisors with highly confidential and sensitive personnel issues, recruitment processing, re-classification studies, opening of new positions, processing of performance evaluations, and other personnel concerns.</li>
<li>Consults with clinical supervisors to coordinate and monitor implementation of projects; interprets and acts as resource on program policies and procedures.</li>
<li>Acts as primary support staff to process subpoenas requests, following Marion County Health and Human Services Department subpoena policy.</li>
<li>Oversees and facilitates confidential record request(s) per HIPAA requirements from outside agencies. Performs flow of record requests from receipt, logging, clinical/supervisor oversight and approval (if needed) to the photocopying and preparing confidential record request mailing/invoicing.</li>
<li>Recalls records from archiving. </li>
<li>Uses problem-solving methods to make system improvements and support clinical staff with caseload management.</li>
<li>Runs report to monitor intake enrollments for correct insurance data weekly. Initial billing information has already been faxed by Centralized Intake (CI) staff to the Billing Team for set up of coverage screens. May double check insurance information in the Medicaid Management Information System (MMIS).</li>
<li>Runs, tracks, updates and distributes reports.</li>
<li>Verifies release of information (ROIs) forms and updates information in electronic health record (EHR), as needed.</li>
<li>Acts as liaison with the billing team to resolve data entry/billing issues.</li>
<li>Scans, uploads and names (using designated naming convention) documents into the EHR. </li>
<li>Updates information of individuals in service (i.e. change of address, phone numbers, emails, PCPs, etc.)</li>
<li>Serves as floor monitor.</li>
<li>Creates and maintains Excel spreadsheets, Word documents, presentations, etc. as requested.</li>
<li>Assists with creating policies and procedures, as requested. Prepares and distributes updated organizational policies and procedures.</li>
<li>Assists with onboarding of new staff.</li>
<li>Schedules/coordinates meetings and conferences. Sends reminder notices for upcoming meetings/events.</li>
<li>Assists with setup of telehealth video platform accounts (i.e. Dr Cloud Zoom).</li>
<li>Shares responsibility for the following: creating and maintaining phone lists and staff names on mailboxes and in/out board, maintaining and resolving problems/issues with county/state cars, setting up video meetings as requested, picking up and distributing faxes, sending reminder notices for upcoming meetings/events, setting up laptops/equipment for groups/meetings, maintaining supply of paper in machines (i.e. copier, fax, etc.), scheduling/coordinating meetings and conferences, and maintaining lockbox for purchasing card and office keys.</li>
<li>Acts as notary representative for staff.</li>
</ul>
Fiscal Duties/Payroll
<ul>
<li>Oversees petty cash and related records.</li>
<li>Receives cash/checks for the department, reconciles and submits bank deposits per cash control policy.</li>
<li>Reconciles receipts/log of payments and deposits per cash control policy.</li>
<li>Processes, audits and submits bi-monthly payroll for ABH. (Includes proofing for errors, facilitating corrections on initial timecard, obtaining supervisor signatures, submission to administration. Also responsible for corrections after submission with both staff and supervisors). Distributes electronically and audits bi-monthly time sheets.</li>
<li>Distributes paychecks/deposit vouchers and maintains confidentiality.</li>
</ul>
Purchasing Agent/Accounts Payable and Receivable
<ul>
<li>Orders primary office supplies from Office Depot using designated purchasing card using the on-line ordering system. Tracks and maintains needed office supplies. Enters purchase information into Works, submits summary monthly and checks for completeness and supervisor's signature on order request (or approval/authorization form) and monthly report. Submits to direct supervisor for their sign off in Works.</li>
<li>Process requests and reimbursement requests for staff training using Pcard.</li>
<li>Completes purchase requisition form for other department supply orders and submits to accounts payable.</li>
<li>Orders printing orders, business cards, forms, books/magazines/education materials, as requested. Assures that items are priced correctly, charged to the proper cost center/account number, then routed to administration for payment. Signs off and submits bills for payment.</li>
<li>Discusses with clinical/program supervisor any problems with any of the payables.</li>
<li>Serves as contacts for P-cards at Silverton Rd Ste B. Signs in and out P-cards to staff and supervisors.</li>
</ul>
Other Duties
<ul>
<li>Provides secretarial support function for program manager, program supervisor, senior office manager, and office manager.</li>
<li>Runs monthly reports from Electronic Health Record (EHR) and distributes electronically to supervisors and staff as requested for all Adult Behavioral Health Programs/Stepping Stones/Horizon House. Runs reports/queries (i.e. open encounter, annual review and caseload reports) to ensure accuracy and proper billing of data entered by clinical staff in BH service areas of ABH and Stepping Stone/Horizon House.</li>
<li>Performs data entry.</li>
<li>Assists with front desk back up and reminder calls, as needed.</li>
<li>Provides reception and medical records assistance.</li>
<li>Track and maintain equipment list for ABH.</li>
<li>Primary contact that facilitates scheduling of Pre-Admission Screening Resident Reviews (PASRRs) between nursing/medical facilities and evaluators. Facilitates scheduling of PASRRs between nursing/medical facilities and evaluators. </li>
<li>Submits PASRR reports to Office of Mental Health and Addictions Services (OMHAS) according to Oregon Administrative Rules (OARs).</li>
<li>Performs other job duties as assigned by supervisor.</li>
</ul>
Response Level 2: In the event of an emergency, employee makes a reasonable effort to report to work. Employee may be required to perform duties outside of their regularly assigned duties. Employee may be requested to work an extended or flexible schedule. Staff at this response level must complete Incident Command System 100 and 700 on-line or in-person training.
Requirements for the Position
EXPERIENCE AND TRAINING
<li>Graduation from high school, or equivalent; AND</li>
<li>Two years of general office experience; including one year of experience utilizing a variety of computer software programs; OR</li>
<li>Any satisfactory combination of work, education, training, or experience relevant to the position, as determined by Marion County.</li>
SPECIAL REQUIREMENTS
<ul>
<li>The finalist for this position will be required to pass a criminal history background check; however, conviction of a crime may not necessarily disqualify an individual for this position.</li>
<li>This position may be subject to the following: Must not be excluded from participation in the federal health care programs (Medicaid, Medicare and other federally funded programs that provide health benefits); AND must not be excluded from participating in federal procurement (Federal Acquisition Regulation) and non-procurement activities (Executive Order No. 12549).</li>
<li>This assignment is represented by a union.</li>
<li>This is a full-time position, which is eligible for overtime.</li>
<li>Typical Work Schedule: Monday through Friday, 8:00 a.m. - 5:00 p.m., with flexibility depending upon the needs of the department and program.</li>
</ul>
KNOWLEDGE, SKILLS, AND ABILITIES Considerable knowledge of accepted modern office practices, procedures and techniques; English composition, spelling, and grammar; arithmetic, clerical/accounting principles and processes; Some knowledge of: techniques of supervision and training; concepts and techniques of prioritizing/organizing work; applicable program policies and procedures and/or rules, regulations and statutes depending upon assignment of duties and responsibilities.
Substantial skill and ability to independently, accurately and effectively perform assigned tasks and duties following established procedures and program policies; meet and assist the public, staff, clients, and other personnel of other businesses in a courteous, professional manner; comprehend and adhere to stated oral and written instructions, communications and procedures; apply principles, policies and procedures to specific work assignments; provide training to others; give and prioritize work assignments.
PHYSICAL REQUIREMENTS Sits; stands; moves about the work area; bends forward; stoops; lifts up to 30 lbs.; pushes and pulls up to 5 lbs.; carries up to 15 lbs.; moves carts weighing up to 50 lbs.; operates a keyboard; speaks clearly and audibly; reads a 12-pt. font; hears a normal level of speech; works in areas that may be exposed to dust and office chemicals.
Marion County offers a generous benefits package to regular employees working 50% or more of the regularly scheduled work week and their eligible dependents. Temporary employees and part-time regular employees working less than 50% of the regularly scheduled work week are not eligible for benefits. 
Most regular positions in this classification are represented by Marion County Employees Association (MCEA). For a summary of benefits, click here. For a complete and detailed overview of the MCEA benefits package, click here, and select MCEA Benefits from the left menu or Marion County Employees Association (MCEA) from the page links. Regular and temporary employees are represented by MCEA.
Salary and benefits are subject to union contract negotiations and may change as a result.

Office Specialist 3 - Adult Outpatient Mental Health

<h3>Job Description</h3>
DescriptionAbout the Role: At the heart of Elite Branding is our commitment to people. We firmly believe that our team is the company's most valuable asset, and that is why we strive to provide a work environment that encourages collaboration, creativity, and personal and professional growth. As a Public Relations Intern, you'll have the opportunity to gain hands-on experience in the dynamic field of public relations. You'll work closely with our PR team to support various projects and initiatives aimed at enhancing our brand reputation and fostering positive relationships with the public and media. Key Responsibilities Responsibilities: 
<ul>
<li>Assist in drafting press releases, media pitches, and other PR materials.</li>
<li>Monitor media coverage and compile press clippings.</li>
<li>Conduct research on industry trends and competitor activities.</li>
<li>Support the planning and execution of PR events and campaigns.</li>
<li>Assist in managing social media accounts and engaging with followers.</li>
</ul>
Skills, Knowledge and Expertise Qualifications: 
<ul>
<li>Pursuing a degree in Public Relations, Communications, Marketing, or related field.</li>
<li>Strong written and verbal communication skills.</li>
<li>Detail-oriented with excellent organizational skills.</li>
<li>Ability to work effectively in a fast-paced environment and manage multiple tasks simultaneously.</li>
<li>Proficiency in Microsoft Office suite and social media platforms.</li>
</ul>
Benefits Benefits: 
<ul>
<li>Competitive salary: $51,000 - $56,000 per year</li>
<li>Opportunity for professional growth and development</li>
<li>Mentorship from experienced PR professionals</li>
<li>Networking opportunities within the industry</li>
</ul>

Executive Secretary

<h3>Job Description</h3>
Executive Secretary Central Office
Crazy Horse Memorial Foundation in the Black Hills of South Dakota is seeking an Executive Secretary to assist with its Central Office operations. This is a designated support staff position for the Executive Assistant to the Chief Executive Officer (CEO EA) and thus works directly and solely under their supervision. The role of this position is to assist the CEO EA in completing various administrative/secretarial related tasks. This role requires access, availability, and attention to detail as a dedicated support position for the Senior Executive Team (SET). The position operates within Crazy Horse Memorial Foundation established policies and procedures. This role is responsible for the confidential administrative support to the CEO, SET, and Board of Directors (BOD) exercising professionalism and discretion. This support includes managing calendars, appointments, conference calls, itineraries, travel, and coordinating meetings. This person will assist CEO EA with researching, compilation, drafting, editing, and proofreading correspondence, documents, presentations, proposals, reports and coordinating materials to ensure the CEO, SET, and BOD are prepared for meetings. This position is full-time, year-round at 40 hours per week with some Evening, Holiday &amp; Weekends required and some overtime. Compensation for this position is competitive for the region. This is an hourly position with the benefits associated with full-time, year-round employment, which include medical, dental, optical, and AFLAC insurances, Paid Personal Leave, and a retirement plan.
Essential Functions: 
<ul>
<li>Proven ability to maintain discretion and confidentiality.</li>
<li>Excellent interpersonal, phone, and written communication skills, including the ability to communicate effectively and professionally with a wide range of audiences.</li>
<li>Must be highly organized and have ability to prioritize and perform multiple tasks simultaneously while exercising sound judgement.</li>
<li>Maintain a professional and candid demeanor representing Crazy Horse Memorial Foundation to all board directors, department leaders, staff, and public.</li>
<li>Must be able to meet project deadlines.</li>
<li>Maintain a positive attitude, and consistently display the ability to adapt to changes in the work environment.</li>
</ul>
Applicant must be proficient with Microsoft Office including, Word, Excel, and Outlook. A minimum of an Associates Degree in Business Administration or Business Management is preferred. Individuals interested in the position should have strong verbal, written, and interpersonal skills. The right individual for the position will have the ability to work with the public, and various levels of management effectively and with positivity.
Applicants may apply by submitting a cover letter and resume to: <a href="mailto:hr@crazyhorse.org" target="_blank">hr@crazyhorse.org</a> or apply online at <a href="https://crazyhorsememorial.org/dream/employment/open-positions/" target="_blank">https://crazyhorsememorial.org/dream/employment/open-positions/</a> or mail a cover letter and resume to:
Human Resources Director
Crazy Horse Memorial Foundation
12151 Avenue of the Chiefs
Crazy Horse, SD 57730-8900
recblid 6vhppkbekjyxv0hdjdxlvq921ofojq

<h3>Job Description</h3>
Executive Secretary
SALARY: $5,367.00/ Month - Plus Excellent Benefits 
CLOSING: Open Until Filled- First review May 2, 2024
DEPARTMENT: Board of County Commissioners 
Description:
Serve as the office manager and coordinator of support for the Board of Commissioners Office. The executive secretary is responsible for transcribing, publishing, distribution, and maintaining all records of public meetings on a timely basis. This position will be responsible for scheduling meetings, providing public notice of meetings, providing administrative support to the Board of Commissioners, assisting the public in communication with individual members of the board or the board as whole, and dissemination of information to the public. Position will have access to confidential information and must maintain confidentiality at all times.

Requirements:
<ul>
<li>Position will have access to confidential information and must maintain confidentiality at all times.</li>
<li>Experience working in a high level, high visibility, and confidential administrative position required. </li>
<li>Strong working knowledge of computer programs including but not limited to Excel, Word, PowerPoint, Adobe, Social Media Platforms, and Website interfaces. </li>
<li>Ability to adapt to new technologies; troubleshoot problems; and utilize technology to increase productivity and keep technical skills up to date as necessary for continued growth and success of the department.</li>
<li>Must be a respectful member of the County team, which includes communicating and working effectively and efficiently with a variety of individuals or groups with diverse cultural beliefs, values, and behaviors, while maintaining a desire to be of assistance, and ability to understand the needs and positions of others</li>
<li>Strong written, verbal and interpersonal communication skills to produce documents and, assigned tasks, accept instructions, interact positively with staff and the public, and accurate delivery of information to the public</li>
<li>Strong organizational and time management skills with the ability to multitask to complete a wide variety of tasks.</li>
<li>Attention to detail to ensure tasks are completed thoroughly and correctly and records are kept in meaningful detail.</li>
<li>Demonstrated ability to function independently and exercise good judgment. </li>
<li>Comply with Oregon State public officials and employee standards.</li>
<li>Ability to be a Notary Public in the State of Oregon.</li>
<li>Experience in a public sector environment, preferred.</li>
<li>Associate degree preferred.</li>
<li>This position maybe required to travel to multiple work sites and for special meetings, assignments, or other related duties outside of normal work hours as directed by the Commissioners.</li>
<li>Maintenance of good attendance is required. The schedule for this position is Monday-Friday 8 am to 5 pm.</li>
<li>Valid driver's license with a satisfactory driving record.</li>
<li>Must successfully pass a background check and drug screen. </li>
</ul>

Use of Umatilla County application is MANDATORY and must be submitted via our online portal at <a href="https://umatilla.casellehire.com/jobs/" target="_blank">https://umatilla.casellehire.com/jobs/</a> . Anyone who qualifies for Veterans' Preference in Public Employment provided for in OAR 839-006-0435; please include proper certification (OAR 839-006-0465) with your application. Any applicant with a disability who needs reasonable accommodation in any step of the application or hiring process to assist or to demonstrate qualifications or to perform the essential functions of the job for which the applicant is applying should inform the Human Resources Department.
<ul>
<li>
Umatilla County provides employment opportunity to all qualified employees and applicants, without unlawful regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, veteran's status or any other status protected by applicable Federal, Oregon, or Local Law. 

AN EQUAL OPPORTUNITY EMPLOYER
</li>
</ul>

<h3>Job Description</h3>
Advance Services Inc. is an EOE. currently looking for an experienced Executive Secretary (5+ years) to perform a variety of administrative and clerical tasks in a fast paced and challenging environment. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools like Microsoft Office (Outlook, Excel &amp; Word) and office equipment (copy machines, scanners, etc.). Knowledge Qualification Requirements Proficient computer user, including proficient knowledge of MS Word, Excel and Outlook and Adobe PDF Working knowledge of common office equipment Excellent written and verbal communication skills Possesses superior attention to detail Highly organized; ability to prioritize projects in deadline driven environment Able to work productively, independently and as part of a team Must have excellent analytical thinking skills and problem solving abilities Familiarity with basic research methods and reporting techniques Knowledge of contract law, accounting principles and finance preferred Degree in business administration or relative field Responsibilities Conduct research and prepare presentations or reports as assigned, including contract information, exhibits &amp; maps Gather, assemble, correlate, and analyze facts; prepare reports Efficiently track action items and ensure they are completed in an accurate and timely manner. Schedule &amp; attend meetings and keep minutes Answer and direct phone calls and provide general support to visitors; act as the point of contact for internal and external clients Write and distribute email, correspondence, memos, letters and forms Maintain electronic and paper records ensuring information is organized and easily accessible Effectively manage workload, professionally deal with challenges, which will allow achievement of organizational goals and objectives. Duties require a high degree of initiative, judgment, discretion, diplomacy, and knowledge of protocol. This position also requires keeping current and proficient with pertinent procedures, requirements, policies, and standard software tools.

<h3>Job Description</h3>
Part-time Human Resources Assistant 
Company Overview: The City of Auburn Hills is a distinguished leader in southeast Michigan, known not only for its high-technology parks but also for having world-renowned retail, entertainment, and manufacturing. Home to more than 26,000 residents, it also serves as Michigan's global business address, with international corporations from 32 countries, including many world and North American headquarters. Auburn Hills' residents enjoy the amenities of city and suburban living with parks, a revitalized downtown district, and a welcoming city complex with a library and community center. Additionally, the city has four colleges and universities, and Great Lakes Crossing Outlets, one of the state's largest destination shopping centers, providing a variety of cultural, social and educational opportunities to residents, workers, and visitors.
At Auburn Hills, we value attentive service, diversity, excellence, fiscal responsibility, humility, and safety. Our mission is to be stewards for the community through a connected, transparent and efficient government in hopes that we can cultivate the heart of a small town that operates with the excellence of a world class city.
General Purpose: The Human Resources Assistant serves as a supporting member of the Human Resources team and will perform a variety of routine and complex clerical, administrative and technical work.
Schedule: Permanent Part-time (24 hours per week)
Preferred Qualifications:
(A) Education and Experience: Associate degree in related field
(B) Minimum 1-year of HR experience
(C) Ability to establish and maintain working relationships with employees, supervisors, community leaders, and the public.
(D) Working knowledge of the principles and practices of modern public administration; working knowledge of human resource administration/development; working knowledge of modern records management techniques.
(E) Ability to prioritize assignments, and to adapt quickly as needs arise.
(F) Ability to work in a team environment and independently as needed.
(G) Good organizational skills with emphasis on detail.
(H) Ability to maintain confidentiality.
Pay Rate: $20 per hour
Full Job Description: To view the full job description, please visit <a href="http://www.auburnhills.org/jobs" target="_blank">www.auburnhills.org/jobs</a>.
Questions regarding the position should be referred to the Human Resources Department by email at <a href="mailto:humanresources@auburnhills.org" target="_blank">humanresources@auburnhills.org</a>. In an effort to improve the overall health of our workforce, the City of Auburn Hills adopted a policy against hiring tobacco users. All applicants are subject to a nicotine test in the final step of the hiring process. Those who test positive for nicotine from tobacco use may reapply for employment after six months. The City of Auburn Hills is an Equal Opportunity Employer (EOE).
Job Posted by ApplicantPro

<h3>Job Description</h3>
Job Summary: Provides personal secretarial and administrative support, such as preparing correspondence in final form, receiving visitors, scheduling, maintaining files, and conducting special projects. Requires a thorough knowledge of Supervisor's areas of responsibility to facilitate flow of information and serve as resource. Performs office management functions, such as directing work of clerical staff, purchasing supplies, and performing routine bookkeeping.
Specifications: One year of college/business school and training in secretarial procedures. Three to four years working experience, preferably in a health care setting. Must be computer literate and have excellent interpersonal, communication, and secretarial skills.
Care New England Health System (CNE) and its member institutions, Butler Hospital, Women &amp; Infants Hospital, Kent Hospital, VNA of Care New England, Integra, The Providence Center, and Care New England Medical Group, and our Wellness Center, are trusted organizations fueling the latest advances in medical research, attracting top specialty-trained doctors, and honing renowned services and innovative programs to engage in the important discussions people need to have about their health.
Americans with Disability Act Statement: External and internal applicants, as well as position incumbents who become disabled must be able to perform the essential job-specific functions either unaided or with the assistance of a reasonable accommodation, to be determined by the organization on a case-by-case basis.
EEOC Statement: Care New England is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.
Ethics Statement: Employee conducts himself/herself consistent with the ethical standards of the organization including, but not limited to hospital policy, mission, vision, and values.
WIH Internal Posting Period: 4/24 - 4/30/2024

Executive Secretary 40D

<h3>Job Description</h3>
Experienced candidate for a busy executive who is also a Federal Bankruptcy Trustee. Full-time in-house position. Congenial and family-friendly work environment!
Compensation- $50,000 and upwards-commensurate with skills and relative experience.
Compensation:
$50,000 yearly DOE
Responsibilities:
<ul>
<li>Skillfully manage calendar, email and telephone communications</li>
<li>Facilitate complex travel arrangements with precision</li>
<li>Drafting correspondence, word processing, transcription and proofreading</li>
<li>Assist with all facets of trustee case administration. Training will be provided</li>
</ul>

Qualifications:
<ul>
<li>Minimum 3 years of LEGAL secretary experience</li>
<li>Essential skills include excellent computer, internet and communication skills; detail-oriented and organization aptitude, self-starter; team player, professional demeanor</li>
<li>Proficiency in Microsoft 365, including Word and Excel</li>
<li>AA degree preferred</li>
<li>Familiarity with bankruptcy practice, Pacer and electronic filings is a plus</li>
</ul>

About Company
KapilaMukamal, LLP is a group of exceptionally talented professionals, committed to maintaining the highest level of quality and creativity in providing business-specific expertise to address client’s needs in the areas of insolvency and restructuring, Ponzi schemes, fraud investigations, insolvency taxation, business valuation, matrimonial forensics, expert witness services, and litigation support in a wide gamut of industries.

We apply practical business acumen to understand and analyze complex business issues and problems. Our professionals are supported by an experienced staff of paraprofessionals and administrative assistants. Our consultants, analysts, and support staff share spirit, dedication, and enthusiasm about providing professional services that extend beyond the narrow focus of accounting to business analysis and consultation. The firm’s client base, cumulative experience, and expertise cover a broad spectrum of industries.

Legal Secretary - Executive Assistant

<h3>Job Description</h3>
Exciting opportunity at Starion Bank to work with our Executive Chairman and Board of Directors! 
Starion is a successful business with over $1.7 billion in assets among 16 locations in North Dakota and Wisconsin! Join our team and be a part of a growing organization!
Are you a detailed, disciplined, ethical and action oriented? If so, you would be an excellent fit at Starion! Starion prides itself in being:
<ul>
<li>A stable, financially secure banking organization started in 1969, with banking roots that began as far back as 1886!</li>
<li>A family-owned, supercommunity bank!</li>
<li>A member of the Bismarck-Mandan business community!</li>
<li>Recognized as “Best of the Best” by Independent Banker magazine!</li>
<li>Recognized as “50 Best Places to Work” by Prairie Business magazine!</li>
</ul>
We are seeking an Executive Assistant/Board Secretary in Bismarck!

Responsibilities:
<ul>
<li>Provide confidential administrative support to the Chairman of the Board and Starion Bank Board of Directors</li>
<li>Coordinates meetings, events, training, travel arrangements and other functions for Chairman of the Board</li>
<li>Event Planning for Board Meetings (making reservations, travel arrangements, scheduling meetings, preparing agendas, minutes and reports, etc.) monthly, quarterly and annually</li>
<li>Maintain digital and physical filing systems to include managing retention schedule, purging records, and recognizing legal, archival and administrative value of records</li>
</ul>

Qualifications
<ul>
<li>Three to five years of similar or related experience</li>
<li>Flexible schedule</li>
<li>Excellent written and verbal communication skills and problem-solving skills with ability to convey a positive attitude and maintain a high degree of confidentiality, diplomacy and tact.</li>
<li>Strong time-management skills and ability to organize and coordinate multiple projects at once</li>
<li>Must be able to work independently.</li>
</ul>

Starion Bank offers a competitive salary and a full comprehensive benefit package including health, life, dental, vision, health savings account, 401K, profit sharing, paid vacation and holidays.
Join our team! Apply at <a href="http://www.starionbank.com/careers" target="_blank">www.starionbank.com/careers</a>!
 Starion Bank is an Equal Opportunity Employer of women, minorities, protected veterans and individuals with disabilities.

Executive Assistant/Board Secretary

<h3>Job Description</h3>
This position serves primarily as administrative assistant to the vice president of enrollment. This is a role that performs complex work dealing with a wide variety of situations involving the clerical and administrative functions of the office and requires a high degree of individual judgment and initiative with minimal instruction or supervision. This role also facilitates timely processing of student data, application materials, admission decisions, and in-house mailings. In addition, this role assists in the management and execution of customer service activities, including visit experience.
Characteristic Duties and Responsibilities: 
<ol>
<li>Manage the office of the vice president including scheduling, accounts payable, administrative reporting to Human Resources, and some email correspondence; support the work of the vice president, and (to a lesser extent) his leadership team (unit leads).</li>
<li>Review/report on enrollment division budgets; perform duties in the assigned role of "budget submitter."</li>
<li>Serve on work teams organized to determine and coordinate customer service activities, such as visit experience and response to inbound phone calls and emails to the admissions office.</li>
<li>Monitor use of admissions fleet cars; maintain I-Pass account, fuel credit cards, and process budget transfers when appropriate.</li>
<li>Coordinate mailings (both 1st class and bulk), including processing of mail merges from database software.</li>
<li>Maintain inventory of selected print collateral.</li>
<li>Process application materials including imaging of physical documents into enrollment CRM.</li>
<li>Process admission decisions, including the execution of physical decision mailings as well as coordinated electronic release of admission decisions; respond to inquiries from applicants, school counselors, and other constituents related to status of applications and materials.</li>
<li>Provide limited logistical support for on-campus admitted student events (e.g., faculty participation at reception).</li>
<li>Provide staff support for trustee committee meetings and produces minutes.</li>
<li>Supervise, train, and schedule student workers to assist with these duties.</li>
<li>Other duties as assigned. </li>
</ol>
Credentials and Experience:
<ol>
<li>Bachelor's degree or equivalent experience and training preferred.</li>
<li>Minimum of three years progressively responsible administrative experience.</li>
</ol>
Job Posted by ApplicantPro

182 executive-secretary Jobs