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Job Summary This is a responsible administrative support and clerical position within the Codes Enforcement and Safety Department with duties pertaining to typing, filing, processing citizen complaints, and administrative assistance to safety training. This position is responsible for functions assisting the department with work order management, purchasing and budgeting, investigating workplace accidents and injuries, the employee safety training program. Major Essential Duties 
<ul>
<li>Answering incoming phone calls, process messages, and greeting the public in a professional manner </li>
<li>Data entry, preparation of correspondence, reports, and other related materials as needed. </li>
<li>Distribution of incoming/outgoing mail and inter-office correspondence. Utilize County postage machine as needed </li>
<li>Assists in requisitions, budget, audit and other external reporting for entire Department </li>
<li>Process invoices for payment </li>
<li>Input request/complaints and necessary updates in Lucity Management Software </li>
<li>Operate standard office equipment such as copier, fax, printers, etc. and schedule necessary maintenance </li>
<li>Helps to implement and review safety policies and procedures </li>
<li>Assists in the purchase process and records all purchase orders </li>
<li>Helps with the development of OSHA logs and annual compliance reporting, including the 300A </li>
<li>Supports the development and implementation of new safety improvement processes </li>
<li>Participates in job site visits and safety audits </li>
<li>Assists in investigations and evaluates accidents, injuries, and vehicle incidents </li>
<li>Provide administrative assistance with safety training, scheduling, and record keeping </li>
</ul>
Minor Essential Duties
<ul>
<li>Special Projects as assigned </li>
<li>Participate in meetings, trainings and like as assigned </li>
<li>Participate in the annual Hazardous Household Waste event </li>
<li>Other tasks as assigned </li>
</ul>
Supervisory Responsibilities
<ul>
<li>None </li>
</ul>
Relationships
<ul>
<li>This position performs duties under the direct supervision of the Director and Deputy Director of Codes Enforcement and Safety </li>
<li>Build relationships with other departments and agencies within Boone County </li>
</ul>
Requirements Qualifications
<ul>
<li>Education and/or Experience </li>
<li>Graduate of a standard high school, vocational school or the equivalency, supplemented by experience, training or education which provides the desired knowledge, skills and abilities to perform required duties </li>
<li>Proficient knowledge of Microsoft Office products. </li>
<li>OSHA safety experience preferred </li>
<li>Working knowledge of county government, ordinance, and Kentucky Revised Statute (KRS) preferred </li>
</ul>
Language Skills
<ul>
<li>Ability to read, analyze, and interpret policies, procedures, professional publications, and governmental regulations </li>
<li>Ability to write reports and business correspondence </li>
<li>Possess strong oral and listening skills </li>
<li>Strong writing skills: ability to prepare clear and concise letters, memos, report, et al. </li>
<li>Ability to read, analyze, and comprehend written reports, letters, instructions, regulations, ordinance and laws </li>
</ul>
Mathematical Skills
<ul>
<li>Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals </li>
<li>Ability to compute rate, ratio and percent and to draw and interpret graphs </li>
<li>Ability to apply concepts of algebra, geometry, and statistics as needed </li>
</ul>
Reasoning Skills
<ul>
<li>Ability to define problems, collect data, establish facts, and draw valid conclusions </li>
<li>Ability to solve practical problems, and deal with several abstract and concrete variables </li>
<li>Interprets a variety of technical and instructional information </li>
<li>Makes decisions which serve the county's best interest and follows the missions and objectives of the Code Enforcement and Safety Department </li>
</ul>
Certificates, Licenses, Registrations
<ul>
<li>Possession of a valid driver's license issued through state of residence </li>
</ul>
<ul>
<li>Other Knowledge and/or Skills </li>
<li>Ability to deal fairly with the public, coworkers, peers and management </li>
<li>Basic time management skills required to plan the day's work and organizing resources to obtain desired goals </li>
<li>Ability to work effectively with limited supervision </li>
<li>Ability to maintain confidentiality </li>
</ul>
 Physical Demands
<ul>
<li>While performing job duties, the employee could reasonably be expected to: </li>
<li>Regularly (over 2/3 of regular working day) </li>
<li>Sit </li>
<li>Talk or hear </li>
<li>Use hands to type, handle paper </li>
<li>Occasionally (under 1/3 of regular working day) </li>
<li>Stand or walk </li>
<li>Reach with hands and arms </li>
<li>Lift and/or move up to 25 pounds </li>
<li>Vision requirements include close, distance, color and peripheral vision, depth perception and the ability to adjust focus </li>
</ul>
Work Environment
<ul>
<li>The work environments described in the preceding paragraphs represent those encountered while performing the essential job functions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions </li>
<li>The noise level is usually moderate </li>
</ul>
Comments
<ul>
<li>Must display the following: </li>
<li>Positive communication </li>
<li>Objectivity </li>
<li>Willingness to solve problems </li>
<li>Commitment to serve the county's best interests </li>
<li>Adherence to the applicable provisions of the Department Rules and Regulations, the Personnel Policy Manual, the Boone County Administrative Code, the Kentucky Revised Statutes, and any other procedures, rules, regulations, and polices set forth by appropriate authorities </li>
<li>Must have personal integrity and remain free of felony convictions </li>
<li>Must maintain confidentiality when required </li>
<li>Must be 18 years or older </li>
<li>Must be bondable </li>
</ul>

Administrative Support Specialist

Provide comprehensive administrative a project management and support to the Office of Hope, Unity and Belonging (HUB). This includes but is not limited to advising student organizations, budget management, managing schedules and calendars, making tr Project Specialist, Administrative, Project Management, Specialist, Business Services, Support, Project

Administrative Project Specialist

Job Description Looking for a new job opportunity? Check out this role! Dahl Consulting is currently partnering with a leader in the insurance industry. We work one-on-one with great candidates to help connect them with local employment opportunities. This company is hiring an Administrative Support Specialist for a contract position! Interested? Get more details below. 
<ul>
<li>Worksite Location: Long Prairie, MN </li>
<li>Hourly Rate: $19/hr </li>
</ul>
 Administrative Support Specialist Job Description: We are seeking a detail-oriented Administrative Support Specialist to join our team. This role focuses on backend office tasks including packet creation, application management, and envelope preparation. While phone experience is not required, a solid background in computer operations is essential. If you thrive in an organized environment and are skilled in managing paperwork and digital processes, we want to hear from you! What you'll do as the Administrative Support Specialist:
<ul>
<li>Assemble and organize documents into packets according to established guidelines and procedures </li>
<li>Prepare and send out applications to clients or partners, ensuring accuracy and completeness </li>
<li>Handle postage and prepare envelopes for mailing, including labeling and sealing </li>
<li>Input and update information into computer systems with attention to detail </li>
<li>Maintain and organize digital and physical files to ensure easy retrieval and compliance with company standards </li>
<li>Assist with various administrative tasks as needed to support overall office operations </li>
</ul>
 What you'll bring to the Administrative Support Specialist role:
<ul>
<li>Proficiency in using computers, including word processing and email (e.g., Microsoft Office Suite or Outlook) </li>
<li>Strong organizational skills and an eye for accuracy in document preparation and data entry </li>
<li>Basic written communication skills for preparing and reviewing documentation </li>
<li>Ability to handle multiple tasks efficiently and meet deadlines </li>
<li>Willingness to collaborate and support colleagues in a team-oriented environment </li>
</ul>
 Take the first step on your new career path! To submit yourself for consideration for this role, simply click the apply button and complete our mobile-friendly online application. Once we've reviewed your application details, a recruiter will reach out to you with the next steps! For questions or more information about this role, please call our office at (651) 772-9225. As an equal-opportunity employer, Dahl Consulting welcomes candidates of all backgrounds and experiences to apply. If this position sounds like the right opportunity for you, we encourage you to take the next step and connect with us. We look forward to meeting you! #BP.indeed Dahl Consulting is an Equal Opportunity Employer and does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other applicable legally protected characteristics. Review DAHL &amp; earn up to $100 | <a href="http://www.dahlconsulting.com/review-us" target="_blank">www.dahlconsulting.com/review-us</a> Refer a friend for rewards | <a href="http://www.dahlconsulting.com/careers/refer-a-friend" target="_blank">www.dahlconsulting.com/careers/refer-a-friend</a>

This position requires an active Secret clearance. 
Cherokee Insights is seeking a qualified Administrative Support Specialist to provide support services to the Financial Crimes Enforcement Network's (FinCEN) Office of the Chief Counsel (OCC). 
Pay commensurate with experience. 
Full-time benefits include Medical, Dental, Vision, 401K, and other possible benefits as provided. Benefits are subject to change with or without notice. 
Administrative Support Specialist Responsibilities Include: 
Manage incoming assignments and matters for the Office of Chief Counsel (OCC) attorney review throughout the agency. 
Maintain office calendar, including team meetings, leave schedules and major due dates and serve as timekeeper for the office. 
Maintain office filing system, including a tracker of ongoing and open assignments and due dates. 
Assist in preparing materials for filings (occasionally), as well as presentations. 
Perform basic document management tasks, including formatting documents and managing OneCT tracker. 
Support onboarding and basic human resources needs for employees, including travel cards, onboarding checklists, etc. 
Assist with records management. 
Perform other job-related duties as assigned. 
Administrative Support Specialist Experience, Education, Skills, Abilities requested: 
Minimum of three (3) years of federal government electronic record keeping (ERK) experience. 
Certificate of Federal Records Management Training from the National Archives and Records Administration. 
Must pass pre-employment qualifications of Cherokee Federal. 
Company Information: 
Cherokee Insights (Insights) is a part of Cherokee Federal - the division of tribally owned federal contracting companies owned by Cherokee Nation Businesses. As a trusted partner for more than 60 federal clients, Cherokee Federal LLCs are focused on building a brighter future, solving complex challenges, and serving the government's mission with compassion and heart. To learn more about Insights , visit cherokee-federal.com. 
Cherokee Federal is a military-friendly employer. Veterans and active military transitioning to civilian status are encouraged to apply. 
Legal Disclaimer: Cherokee Federal is an equal opportunity employer. Please visit cherokee-federal.com/careers for information regarding our Affirmative Action and Equal Opportunity Employer Statement, and Accommodation request. 
Many of our job openings require access to government buildings or military installations. Candidates must pass pre-employment qualifications of Cherokee Federal. 
As required by our governmental client, this position requires being a US Citizen AND an active Secret clearance.
#J-18808-Ljbffr

Key Responsibilities: 
<ul>
<li>Write and develop Standard Operating Procedures (SOPs) to streamline department processes. </li>
<li>Provide end-to-end administrative support across all functions, including claims, deductions, documentation, shipping, and data management. </li>
<li>Coordinate and manage activities for the entire team, ensuring smooth workflows. </li>
<li>Collaborate and work cross-functionally with various departments, including Legal, to align on key objectives. </li>
<li>Influence without direct authority, fostering cooperation and driving results within cross-departmental projects. </li>
<li>Attend bi-weekly and quarterly meetings outside of regular work hours (6-8am/pm) as required. </li>
<li>Lead and support automation processes, facilitating the transition from paper-based to digital systems. </li>
<li>Work with IT and other departments to implement new systems for enhanced efficiency. </li>
<li>Comfortable utilizing BI reporting tools and exploring innovative methods for data management. </li>
</ul>
Qualifications: 
<ul>
<li>Proven experience in administrative roles with a focus on process improvement and cross-functional collaboration. </li>
<li>Strong knowledge of automation tools and systems implementation. </li>
<li>Familiarity with BI reporting tools and experience managing data in a digital environment. </li>
<li>Flexibility to attend meetings outside of standard work hours. </li>
<li>Excellent organizational and communication skills. </li>
<li>Ability to work independently and influence teams without direct authority. </li>
</ul>

Salary: $24.00 Hourly Location : Boulder County, CO Job Type: Hourly Job Number: 6076(ZZ1) Department: Community Services Division: CSD Area Agency on Aging Opening Date: 09/11/2024 Closing Date: 9/22/2024 11:59 PM Mountain FLSA: Non-Exempt Description Boulder County Community Services Department is seeking to hire an Administrative Support Specialist. We are looking for a dependable and detail-oriented candidate to join the Veteran Services team on a part-time basis. This role is crucial in maintaining the smooth operation of our office and communications with clients. The ideal candidate will be organized, proactive, able to prioritize and pivot on the fly, and enjoy working with a dynamic team. This is an hourly, non-benefited position that will work 20-30 hours per week. The position's work is primarily in-person, with four days in the office and one day remote. The location of in-person work will be at 3482 Broadway Street Boulder, Colorado. Under Fair Labor Standards Act (FLSA) guidelines, this position is non-exempt (eligible for overtime). Boulder County requires its employees to reside in the state of Colorado as of the first day of work. Hiring Salary Range: $24.00 Hourly Tentative Hiring Timeline: 
<ul>
<li>Phone Screening: September 25th </li>
<li>First Round Interviews: September 27th </li>
<li>Second Round Interviews: September 30th </li>
<li>Reference Check: October 2nd </li>
</ul>
Boulder County employees may qualify for Public Service Loan Forgiveness (PSLF). Visit studentaid.gov for more information. Examples of Duties 
<ol>
<li>Manage incoming calls and emails, ensuring prompt and courteous responses </li>
<li>Utilize Microsoft Teams on a daily basis to communicate and collaborate with the Veteran Services and other relevant Boulder County Staff </li>
<li>Assist veterans and their families with inquiries and direct them to appropriate resources or staff members </li>
<li>Greet and welcome in-person clients, determine the nature of their visit, and direct them accordingly </li>
<li>Maintain confidentiality of sensitive information regarding veterans' personal records and benefits </li>
<li>Assist in organizing and executing public facing event activities for the office </li>
<li>Performs related work, as required </li>
<li>May be reassigned during emergency situations </li>
</ol>
 Required Qualifications PLEASE NOTE: When completing your application describe all relevant education and experience, as applications are assessed based on the required qualifications listed. Resumes and other attachments are not accepted in lieu of completed applications and will not be reviewed in the initial screening process. Any personally identifiable information (PII) such as name and address will be redacted from applications that meet the minimum screening requirements and are forwarded to the hiring manager. If the hiring manager selects you to advance in the hiring process, your attachments will then be shared with the hiring team. EDUCATION &amp; EXPERIENCE: Boulder County is looking for well qualified candidates to fill our positions. Any combination of relevant education and experience is encouraged. In this position, we are looking for a minimum of 2 years' experience working directly with veterans (military service counts towards work experience). BACKGROUND CHECK:
<ul>
<li>A job offer is contingent on passing a criminal background investigation </li>
</ul>
Supplemental Information PREFERRED QUALIFICATIONS:
<ul>
<li>Veteran or spouse of a veteran </li>
<li>Familiarity with veteran services available through the Veterans Benefits Administration and health care system </li>
<li>Knowledge of local resources available to veterans in Boulder County </li>
<li>Proficiency in Microsoft Office suite (Word, Excel, Outlook)Strong communication skills, both verbal and written </li>
<li>Proven experience in administrative support or a related field </li>
</ul>
KNOWLEDGE, SKILLS, &amp; ABILITIES:
<ul>
<li>Excellent organizational and time management skills </li>
<li>Ability to work independently and as part of a team </li>
<li>Awareness of the needs and concerns of veterans and their families Boulder County is a workplace dedicated to supporting individuals and families of all types and to fostering a diverse, inclusive, and respectful environment for all employees. We prohibit unlawful discrimination against applicants and employees on the basis of race, color, religion, gender, gender identity, national origin, age, disability, socio-economic status, sexual orientation, genetic information, or any other status protected by applicable federal, state, or local law. </li>
</ul>
Along with offering competitive pay and a caring work environment, Boulder County offers hourly employees the following benefits:
<ul>
<li>peace of mind for the future with PERA pension, PERA 401k, and Social Security retirement plans; </li>
<li>ways to get around town with discounts on the RTD Eco Pass; </li>
<li>paid medical leave; </li>
<li>the opportunity to take charge of your well-being through a nationally-recognized wellness program. </li>
</ul>
 01 Please describe how you meet the minimum of 2 years' experience working directly with veterans (military service counts towards work experience). 02 Are you a veteran or spouse of a veteran? 03 What kinds of experiences have you had working with others with different backgrounds than your own? 04 This position navigates and distills information across several MS Office applications. Describe your experience with MS Office and other software systems. Which systems and applications have you used, and how have you used them? 05 This position requires some serious conversational skills, including motivational interviewing. Often clients may contact our office without knowing exactly what they need. How would you ensure that our clients ultimately get the information, services, and referrals they need from out office? 06 How do you organize your work when you have to juggle multiple priorities at the same time? 07 In what way do you see that racial equity is relevant work for Boulder County as an organization? Required Question

Position Details Position Information Department Food Science and Techno (AFS) Classification Title Administrative Program Spec Job Title Administrative Program Specialist Appointment Type Classified Staff Job Location Corvallis Benefits Eligible Full-Time, benefits eligible Remote or Hybrid option? Yes Employment Category Regular Job Summary This recruitment will be used to fill one full-time Administrative Program Specialist position for the Food Science and Technology Department at Oregon State University (OSU). The Administrative Program Specialist supports the Department of Food Science and Technology (FST) academic programs through coordination and administrative support of the graduate and undergraduate programs. FST is home to more than 90 undergraduates and over 45 graduate students and this position is central to the success of the students and FST academic programs. The incumbent is the primary point of contact between FST and the Graduate School, Scholarship Office, Registrar and Scheduling Desk, handling daily issues for and with students, programs and faculty. The incumbent supports students though the academic life-cycle and thus must maintain and communicate in-depth knowledge of FST academic programs, requirements, and OSU policies to support students' successful completion. The incumbent works closely with FST undergraduate academic advisor and undergraduate and graduate committee chairs, is an active participant and supports departmental academic committees, and works as part of the office team in support of the department and department head. The incumbent is responsible for establishing, managing, and coordinating scholarship administration, and collaborates with many OSU and college academic offices to carry out the duties of the position. This position manages ongoing student/alumni record keeping and tracking data for the department. College of Agricultural Sciences (CAS) faculty are committed to enhancing student success by engaging students in quality academic, research, internships, global studies, and other experiential learning opportunities. There is an expectation that, as part of your role in the college, you embody and advance the principles and practices conveyed in the CAS CARE Commitment document. Oregon State University is committed to creating and maintaining compassionate and inclusive learning and working environments for all learners, visitors and employees. We envision collaborative community environments that enhance civility and embrace diversity. All employees are responsible for achieving this commitment. This commitment includes, but is not limited to, complying with Civil Rights and Language Access regulations. In addition, this individual will design, develop, maintain and/or carry out Extension programs to ensure that educational programs and outreach activities serve diverse populations, including those that have been historically marginalized/excluded from participation. Please visit the following webpages for more information on our commitment to inclusive excellence: OSU Extension Service <a href="https://extension.oregonstate.edu/about/diversity-equity-inclusion" target="_blank">https://extension.oregonstate.edu/about/diversity-equity-inclusion</a> OSU Moving Forward Together <a href="https://leadership.oregonstate.edu/president/moving-forward-together" target="_blank">https://leadership.oregonstate.edu/president/moving-forward-together</a> Why OSU? Working for Oregon State University is so much more than a job! Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don't wait for challenges to present themselves - we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all. FACTS: • Top 1.4% university in the world •More research funding than all public universities in Oregon combined •1 of 3 land, sea, space and sun grant universities in the U.S. • 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties • 7 cultural resource centers that offer education, celebration and belonging for everyone • 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates •35k+ students including more than 2.3k international students and 10k students of color •217k+ alumni worldwide • For more interesting facts about OSU visit: <a href="https://oregonstate.edu/about" target="_blank">https://oregonstate.edu/about</a> Locations: Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport. Oregon State's beautiful, historic and state-of-the-art main campus is located in one of America's best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances. Total Rewards Package: Oregon State University offers a comprehensive benefits package with benefits eligible positions that is designed to meet the needs of employees and their families including: • Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents. •Free confidential mental health and emotional support services, and counseling resources. •Retirement savings paid by the university. • A generous paid leave package, including holidays, vacation and sick leave. • Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities. •Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program. Future and current OSU employees can use the Benefits Calculator to learn more about the full value of the benefits provided at OSU. Key Responsibilities 75% Academic Administrative Coordinator: 15% Collecting and maintaining student record documents and academic program data: 10% Department Office Administration Commitment to Diversity Oregon State University's commitment to student success includes hiring, retaining, and developing diverse faculty and staff to mentor and educate our undergraduate and graduate students from entry through graduation. The incumbent must be aware of, sensitive to, and demonstrate the ability to work well with diverse students and with a diverse workforce. Our Strategic Plan SP4 (<a href="https://leadership.oregonstate.edu/strategic-plan" target="_blank">https://leadership.oregonstate.edu/strategic-plan</a>) articulates the strategies we believe critical to advancing and equalizing student success. What We Require Two years of experience as an administrative specialist or executive support specialist which included administrative support for a project, program, or operation. Administrative support includes those duties beyond clerical/secretarial such as: interpretation of laws, rules, and regulations; administrative data collection and analysis; and evaluation of projects, processes, and operations; OR an equivalent combination of training and experience. One year of postsecondary education may be substituted for up to one year of the experience. What You Will Need Ability to establish and maintain complex departmental programs and operations and apply policies, procedures, rules and regulations within a team environment. Documented experience working independently and collaboratively. Demonstrated regard for confidentiality, discretion, and diplomacy. Demonstrated customer service focus, responsiveness to requests and problem-solving abilities. Excellent communication and interpersonal skills. Demonstrated ability to manage time effectively: meet deadlines, set priorities, manage and track multiple projects/activities/deadlines tasks, make effective decisions and work independently. Proficient with word processing, spreadsheet and database software, and interactive web programs. A demonstrable commitment to promoting and enhancing diversity. This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months. What We Would Like You to Have Strong preference for previous experience with: 
<ul>
<li>OSU Academic Programs. </li>
<li>OSU curriculum and class scheduling policy and procedure. </li>
<li>OSU software and data management systems such as Ellucian Banner, Student Information System (SIS), MyDegrees, ScholarDollar, Courseleaf Section Scheduler (CLSS), Handshake, Box, Qualtrics. </li>
<li>Evidence of successful strategies for supporting and fostering student success. </li>
<li>Event planning and coordination. </li>
<li>Demonstrated ability to produce reports (data and statistical), program plans, documents and correspondence. </li>
</ul>
 Working Conditions / Work Schedule Work is performed at a computer approximately 75% of the time. Workstation is located in a busy office with frequent interruptions. Will provide building tours for visitors. May work evenings to manage industry/company visits. Hybrid remote schedule is possible with approval from supervisor. Pay Method Hourly Pay Period 16th - 15th of the following month Pay Date Last working day of the month Min Salary $20.15 Max Salary $30.45 Link to Position Description <a href="https://jobs.oregonstate.edu/position_descriptions/23105" target="_blank">https://jobs.oregonstate.edu/position_descriptions/23105</a> Posting Detail Information Posting Number P04965CT Number of Vacancies 1 Anticipated Appointment Begin Date 10/21/2024 Anticipated Appointment End Date Posting Date 09/11/2024 Full Consideration Date 09/25/2024 Closing Date 10/13/2024 Indicate how you intend to recruit for this search Competitive / External - open to ALL qualified applicants Special Instructions to Applicants To ensure full consideration, applications must be received by September 25, 2024. Applications will continue to be accepted after the full consideration date, until a sufficient applicant pool has been achieved or the position is filled. The closing date is subject to change without notice to applicants. Applications will be reviewed based on the information submitted on the employment profile with education and work history along with any other requested documentation i.e. posting specific question responses, transcripts, etc. Your profile MUST clearly show how you meet the minimum/required qualifications for the position. Resumes are NOT accepted at the application stage for this position. Cover letters are optional for this position and will not be used for evaluating your qualifications. Equivalent required experience is based on full-time equivalent (40 hours per week). PLEASE NOTE: If you have volunteer experience relevant to this position, please include in the Employment History section and note length of time, average number of hours per week and major duties. Typically, the starting salary is at the lower end of the salary range. For additional information please contact: Sarah Haluzak <a href="mailto:sarah.haluzak@oregonstate.edu" target="_blank">sarah.haluzak@oregonstate.edu</a> 541-737-6487 OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community. OSU will conduct a review of the National Sex Offender Public website prior to hire. OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has "critical or security-sensitive" responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU's Employee and Labor Relations team at <a href="mailto:employee.relations@oregonstate.edu" target="_blank">employee.relations@oregonstate.edu</a>.

Administrative Program Specialist

U.S.&nbsp; Bankruptcy Court in Norfolk, VA is seeking a full-time, permanent Administrative Support Specialist to&nbsp; assist in performing and coordinating administrative, technical, and professional work related to ensuring that the court unit is supplied with the materials, equipment, and services required to function optimally and performs and&nbsp; coordinates administrative, technical and professional work related to financial, accounting, and budgetary&nbsp; activities of the court, including ensuring compliance with the appropriate guidelines, policies, and approved&nbsp; internal controls.&nbsp;&nbsp; 
Qualification &amp; experience requirements and other information are set out in Employment Opportunities,&nbsp; Vacancy Announcement 24-006, accessible at <a href="https://www.vaeb.uscourts.gov" target="_blank">https://www.vaeb.uscourts.gov</a> and click the Employment link at&nbsp; the bottom of the home page. Annual salary range is $53,572 to $87,049 depending on qualifications, education,&nbsp; and experience. Generous federal employee benefits package available (<a href="https://www.uscourts.gov/careers/benefits" target="_blank">https://www.uscourts.gov/careers/benefits</a>).&nbsp; 
Send an Application for Judicial Branch Federal Employment (AO-78), together with salary history, detailed resume &amp; references (submission as a single combined PDF document) to: <a href="mailto:admin-supportspecialist-nor@vaeb.uscourts.gov" target="_blank">admin-supportspecialist-nor@vaeb.uscourts.gov</a> 
Deadline: 4:00 p.m. ET, 10/04/2024, or open until filled. For Application Form AO-78, visit the court’s website&nbsp; at <a href="https://www.vaeb.uscourts.gov" target="_blank">https://www.vaeb.uscourts.gov</a> and click the Employment link at the bottom of the home page or call 804-916-2496. EOE.&nbsp; 
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Job Description: Saab, Inc. is seeking a dynamic, results-oriented individual as an Administrative Support Specialist/ Receptionist for our national headquarters in East Syracuse. As the first line of communication, you will be responsible for creating a professional and welcoming environment for international and domestic customers, vendors, visitors and employees. You must demonstrate a poised and professional demeanor with a positive attitude, excellent communication skills and professional appearance. Responsibilities Include: 
<ul>
<li>Greet visitors at the Saab office </li>
<li>Maintain visitor log and distribute badges with a high level of accuracy </li>
<li>Provide professional phone coverage at all times; screen all calls and determine through independent judgment those which require immediate attention </li>
<li>Overall management of busy calendars </li>
<li>Coordination and scheduling of meetings </li>
<li>Process and track expense reimbursements </li>
<li>Maintaining and updating contacts lists </li>
<li>Inventory and ordering of Office Supplies </li>
<li>Provide backup support to other Assistants as needed </li>
<li>Assist with additional projects and other duties as required </li>
<li>Punctual, regular, and consistent attendance </li>
<li>Punctual, regular, and consistent attendance Foreign Travel processing </li>
<li>Printing ID cards </li>
<li>Classified Visit processing </li>
<li>Daily PO Box checks (classified mail pickup) </li>
<li>Personal Security Clearance processing (initiating investigations/re-investigations) </li>
<li>Classified material packaging and mailing </li>
</ul>
Compensation Range: $21.92- $25.77 The compensation range provided is a general guideline. When extending an offer, Saab, Inc. considers factors including (but not limited to) the role and associated responsibilities, location, and market and business considerations, as well as the candidate's work experience, key skills, and education/training. Skills and Experience:
<ul>
<li>High School Diploma, or equivalent </li>
<li>3+ years of experience in an administrative support role. </li>
<li>Proficiency in e-mail, Microsoft Office Suite and other computer-based systems (i.e. Oracle) </li>
<li>Self-starter and self-directed with the ability to think creatively for efficiency and process improvement </li>
<li>Ability to multi-task, balancing a number of tasks efficiently </li>
<li>Excellent customer service skills with positive and helpful demeanor </li>
<li>Exceptional verbal and written communication skills while knowing your audience </li>
<li>Punctuality and dependability </li>
<li>Excellent teamwork skills </li>
<li>Organizational skills and project coordination experience with attention to detail </li>
</ul>
Citizenship Requirements: Must be a U.S. citizen. Applicants selected may be subject to a government security investigation and must meet eligibility requirements for access to classified information. Drug-Free Workplaces: Saab is a federal government contractor and adheres to policies and programs necessary for sustaining drug-free workplaces. As a condition of employment, candidates will be required to pass a pre-employment drug screen. Benefits: Saab provides an excellent working environment offering professional growth opportunities, competitive wages, work-life balance, business-casual atmosphere and comprehensive benefits:
<ul>
<li>Medical, vision and dental insurance for employees and dependents </li>
<li>Paid time off including: minimum of 3 weeks vacation, 5 floating holidays, 8 designated holidays, parental leave, personal illness, bereavement, jury duty, long-term and short-term disability </li>
<li>401(k) with immediate vesting on employer match </li>
<li>Tuition assistance </li>
<li>Student loan assistance </li>
<li>Wellness account, Care.com subscription and employee assistance programs </li>
<li>Employee stock purchase program with employer match </li>
</ul>
 About Us: Saab is a leading defense and security company with an enduring mission, to help nations keep their people and society safe. Empowered by its 19,000 talented people, Saab constantly pushes the boundaries of technology to create a safer, more sustainable and more equitable world. In the U.S., Saab delivers advanced technology and systems, supporting the U.S. Armed Forces and the Federal Aviation Administration, as well as international and commercial partners. Headquartered in Syracuse, New York, the company has business units and local employees in eight U.S. locations. Saab is a company where we see diversity as an asset and offer unlimited opportunities for advancing in your career. We are also a company that respects each person's needs and encourage employees to lead a balanced, rewarding life beyond work. Saab values diversity and is an Equal Opportunity/ Affirmative Action employer. All qualified individuals are encouraged to apply and will be considered for employment without regard to race, color, religion, national origin, sex (including pregnancy), sexual orientation, gender identity, age, veteran, disability status, or any other federal, state, or locally protected category.

Job ID: 670441BR Date posted: Sep. 09, 2024 Program: NGG Ground Description:The coolest jobs on this planet... or any other... are with Lockheed Martin Space. At the dawn of a new space age, Lockheed Martin is a pioneer, partner, innovator and builder. Our amazing people are on a mission to make a difference in the world and every single day we use our skills and experiences to create, design and build solutions to some of the worlds' hardest engineering problems. Our culture encourages employees to dream big, perform with excellence and create incredible products. We provide the resources, inspiration and focus and if you have the passion and courage to dream big, we want to build a better tomorrow with you. The Next Gen GEO (NGG) Program, in Boulder/Longmont Colorado, is looking for a Admin Support Specialist to provide their expertise to a dynamic and exciting system development program. This position will provide support to the NGG Program Management Office, NGG Engineering management, and support for other site administrative needs. Responsibilities include managing meeting schedules, coordinating meetings and appointments, VIP visitor management, arranging domestic and international travel reservations, preparing and processing travel requisitions, expense reports, and event planning and coordination. This position will support communications activities within the facility and coordinate employee engagement events. The successful candidate must communicate with various levels of LM personnel, subcontractors, vendors, and government agencies. We are looking for someone who has: Proactive Highly skilled in managing multiple workflows to achieve business priorities and program directives. High level of initiative and drive to do well in the position and is a strong communicator with excellent organizational skills. Strong internal and external customer service skills and acumen High level of attention to detail, organization, and following through on tasks/actions. Resourceful professional with an array of transferable skills in program-level support, client coordination, and workflow organization. Ability to work creatively and efficiently under pressure to maintain successful delivery of high-quality content amid dynamic and unexpected circumstances. Experienced in communication with senior stakeholders / customers / VIP visitors. Able to grasp new concepts and technology quickly to advance area priorities and support organizational growth. Demonstration of exceptional relationship-building and problem-solving skills. Manage and order department supplies to ensure uninterrupted flow of needed items and materials. This level 3, EARLY-MID CAREER ROLE typically has 5+ years of professional experience and a BS degree or above. To promote the sharing of ideas, Lockheed Martin fosters an inclusive work environment that encourages differences and big-picture thinking. Our employees play an active role in strengthening the quality of life where we live and work by volunteering more than 850,000 hours annually. Here are some of the benefits you can enjoy: Medical Dental 401k Paid time off Work/life balance Career development Mentorship opportunities Rewards &amp; recognition Learn more about Lockheed Martin's competitive and comprehensive benefits package. Basic Qualifications: Prior administrative support or office management experience which includes, but is not limited to: o Meeting facilitation and taking minutes/notes/actions, arranging travel, supporting program executives, managing schedules/meetings, coordination with other internal and external senior/executive leadership, supporting/managing special events, etc. Basic experience with MS Office Suite (Outlook, Word, Excel, PowerPoint). Demonstrated ability to multi-task accurately and efficiently Effective time management skills Desired Skills: Working knowledge of JIRA is desirable. Savvy with IT/AV to optimize conference call system performance is a bonus Demonstration of exceptional relationship-building and problem-solving skills. Able to grasp new concepts and technology quickly to advance area priorities and support organizational growth. Experienced in communication with senior stakeholders / customers / VIP visitors. Highly skilled in managing multiple workflows to achieve business priorities and program directives utilizing excellent written and verbal communication skills as well as time management skills. Strong commitment to follow through and communication of tasks as they are in process as well as attention to detail Resourceful with an array of transferable skills in program-level support, client coordination, and workflow organization. Self-motivated, strong communicator with excellent organizational skills. Ability to work creatively and efficiently under pressure to maintain successful delivery of high-quality content amid dynamic and unexpected circumstances. Willingness to take on additional actives outside of normal job scope Advanced Experience with MS Office Suite (Outlook, Word, Excel, PowerPoint) and Skype, Zoom, Teams, SAP Concur Experience with Skype, Teams, Zoom Strong interpersonal skills Clearance Level: None Other Important Information You Should Know Expression of Interest: By applying to this job, you are expressing interest in this position and could be considered for other career opportunities where similar skills and requirements have been identified as a match. Should this match be identified you may be contacted for this and future openings. Ability to Work Remotely: Onsite Full-time: The work associated with this position will be performed onsite at a designated Lockheed Martin facility. Work Schedules: Lockheed Martin supports a variety of alternate work schedules that provide additional flexibility to our employees. Schedules range from standard 40 hours over a five day work week while others may be condensed. These condensed schedules provide employees with additional time away from the office and are in addition to our Paid Time off benefits. Schedule for this Position: 4x10 hour day, 3 days off per week Pay Rate: The annual base salary range for this position in California and New York (excluding most major metropolitan areas), Colorado, Hawaii, Washington or Washington DC is $47,500 - $90,900 . Please note that the salary information is a general guideline only. Lockheed Martin considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/ training, key skills as well as market and business considerations when extending an offer. Benefits offered: Medical, Dental, Vision, Life Insurance, Short-Term Disability, Long-Term Disability, 401(k) match, Flexible Spending Accounts, EAP, Education Assistance, Parental Leave, Paid time off, and Holidays. (Washington state applicants only) Non-represented full-time employees: accrue at least 10 hours per month of Paid Time Off (PTO) to be used for incidental absences and other reasons; receive at least 90 hours for holidays. Represented full time employees accrue 6.67 hours of Vacation per month; accrue up to 52 hours of sick leave annually; receive at least 96 hours for holidays. PTO, Vacation, sick leave, and holiday hours are prorated based on start date during the calendar year. Lockheed Martin is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status. The application window will close in 90 days; applicants are encouraged to apply within 5 - 30 days of the requisition posting date in order to receive optimal consideration. At Lockheed Martin, we use our passion for purposeful innovation to help keep people safe and solve the world's most complex challenges. Our people are some of the greatest minds in the industry and truly make Lockheed Martin a great place to work. With our employees as our priority, we provide diverse career opportunities designed to propel, develop, and boost agility. Our flexible schedules, competitive pay, and comprehensive benefits enable our employees to live a healthy, fulfilling life at and outside of work. We place an emphasis on empowering our employees by fostering an inclusive environment built upon integrity and corporate responsibility. If this sounds like a culture you connect with, you're invited to apply for this role. Or, if you are unsure whether your experience aligns with the requirements of this position, we encourage you to search on Lockheed Martin Jobs, and apply for roles that align with your qualifications. Experience Level: Experienced Professional Business Unit: SPACE Relocation Available: Possible Career Area: Administrative Type: Full-Time Shift: First

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