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Water Plant Operator Valley Water Salary: $109,865.60 - $140,712.00 Annually Job Type: Full-Time Job Number: 01886-E Location: CA, CA Department: Treated Water Closing: 5/4/2025 11:59 PM Pacific Description Overview: The Water Plant Operator will perform the duties of a state-designated shift operator in the monitoring and operation of a water treatment plant, to provide relief operations shift coverage and, as necessary, to perform the duties of an Assistant Water Plant Operator. The Water Plant Operator will use the Supervisory Control and Data Acquisition (SCADA) system to monitor and control plant operations. They will analyze data to ensure compliance with all State and Federal drinking water standards and perform administrative procedures. The Water Plant Operator will train and sign-off training checklists for lower-level operations staff. They will perform scheduled and emergency plant shutdowns and start-ups. Additionally, they will complete safety trainings and follow safety protocols. Please note that this position is based at our Penitencia Water Treatment Plant. Our Commitment: We are committed to building and sustaining an inclusive and equitable working environment for all. We believe every member of our team enriches our diversity, contributes to inclusion, and strengthens belonging by broadening our perspective and collective understanding of the world around us to accomplish our mission to equitably provide safe, clean water, natural flood protections, and environmental stewardship. About Valley Water: Valley Water is a public agency with an operating and capital budget of $964 million, and over 900 employees. With headquarters in San Jose, Valley Water provides water supply, enhances streams and watersheds through creek restoration and habitat protection, provides flood protection for homes, schools, businesses and roadways, and partners with other agencies to provide trails and open space for the community. Key Responsibilities include, but are not limited to: 
<ul type="disc">
<li>As the state-designated shift operator, oversee all plant activities on an assigned shift; maintain situational awareness of, or assist in, maintenance, engineering, and construction work, special projects, contractors, non-plant Valley Water employees, and all plant visitors; represent the treatment plant with personnel located offsite such as retailers, regulators, other Valley Water plants and support units, and other water agencies; direct the activities of the operator on shift; and formulate production and quality related decisions.</li>
<li>Use the plant's computer based Supervisory Control and Data Acquisition (SCADA) system to monitor and control plant operations; investigate and respond to alarms; scan multiple computer monitors simultaneously; navigate a multitude of program screens to observe, track, and retrieve on-line instrument readings for water, chemicals, and equipment.</li>
<li>Perform various administrative tasks such as data entry into spreadsheets and database programs, initiate and follow up on work orders for preventative and corrective maintenance; create and revise standard operating procedures; order chemicals; maintain, compile, and review plant operations data; complete entries into the plant's log book.</li>
<li>Serve in the role of Relief Operator on as needed/rotational basis.</li>
<li>Perform scheduled and emergency plant shutdowns and startups.</li>
<li>Train lower-level operator staff; sign off on training checklists.</li>
</ul>
 Ideal Candidate's Background Includes: Applicants whose experience and background best match the ideal experience, knowledge, skills, abilities, and education are considered ideal candidates for the position. To determine the top candidates, each applicant will be assessed based on the ideal candidate criteria as listed below. Ideal Experience: Water Plant Operator Experience: Three (3) or more years of experience performing work as a licensed operator at a water treatment plant that is rated as a T-4 or higher facility. Ideal Skills and Abilities: 
<ul type="disc">
<li>Working experience/expertise in operating and troubleshooting standard and advanced water treatment plant equipment</li>
<li>Proficient in water treatment math and chemistry</li>
<li>Proficient in MS Office (Word, Excel, Outlook), SCADA, Maximo. </li>
</ul>
 Ideal Knowledge: 
<ul type="disc">
<li>Understanding of key regulations, reporting procedures and requirements of drinking water</li>
<li>Knowledge of safe work practices around water treatment plant chemicals and equipment</li>
<li>Knowledge of practices and responsibilities of leading the work of assigned staff</li>
<li>Understanding and familiarity with new or pending regulations such as algal toxicity.</li>
</ul>
 Ideal Training and Education: Equivalent to the completion of the twelfth grade supplemented by six (6) quarter units in chemistry and six (6) quarter units in math from an accredited college. Required License or Certificate Possession of, or ability to obtain, an appropriate, valid California driver's license. Individuals who do not meet the driver's license requirement due to a disability will be considered for a reasonable accommodation on a case-by-case basis. Possession of a valid Grade T3 Water Treatment Operator certificate issued by the California State Water Resources Control Board. To review the Classification Specification, please click <a href="https://apptrkr.com/get_redirect.php?id=6171441&amp;targetURL=https://s3.us-west-1.amazonaws.com/valleywater.org.us-west-1/s3fs-public/Water%20Plant%20Operator%2012-2020.pdf" target="_blank">here</a> <a href="https://apptrkr.com/get_redirect.php?id=6171441&amp;targetURL=https://get.adobe.com/reader/" target="_blank">(Download PDF reader)</a> North Water Treatment Operations Unit (Position Code 557) Valley Water Telework Program: Eligibility for telework will depend on the type of work performed, operational needs, and the ability for the employee to perform the essential functions of their job duties while teleworking. Employment with Valley Water requires employees to live within 150 miles of their primary physical work location located in San Jose, California by their start date. This position requires the individual to be onsite and is typically not a teleworking position. Selection Process (1) The selection process may include one or more of the following: application review, application assessment, performance exercise, written exercise and/or interview. (2) The Employment Application, Qualifying Information Questions and/or Supplemental Questions will be evaluated based on the ideal candidate criteria listed above. Resumes are highly recommended. NOTE: Position and start date is subject to availability of funds. Valley Water retains the right to repost this position as deemed necessary. Consideration may be given to existing applicant pools within the same classification. Valley Water's Equal Opportunity Non-Discrimination Policy is available for review upon request. Valley Water will make reasonable efforts in the examination process to accommodate persons with disabilities. Please advise Human Resources in advance of any special needs by calling 408-630-2260. Please be aware that once submitted all application materials become the property of Valley Water and will not be returned. Human Resources staff are not authorized to make copies of application materials for applicants. To apply, please visit <a href="https://apptrkr.com/6171441" target="_blank">https://www.governmentjobs.com/careers/scvwd/jobs/4914700/water-plant-operator</a> Copyright ©2025 Jobelephant.com Inc. All rights reserved. <a href="https://www.jobelephant.com/" target="_blank">Posted by the FREE value-added recruitment advertising agency</a> jeid-8b6cf75d43b5974a97d5015208bc50f4

Water Plant Operator

Leaves Operations Specialist Job no: 535264 Work type: Officer of Administration Location: Eugene, OR Categories: Administrative/Professional, Administrative/Office Support, Human Resources Department: Human Resources Appointment Type and Duration: Regular, Ongoing Salary: $27.88-$30.77 per hour Compensation Band: OH-OA05-Fiscal Year 2024-2025 FTE: 1.0 Application Review Begins May 4, 2025; position open until filled Special Instructions to Applicants To ensure consideration, a complete application must include: 1. A current resume/CV. 2. Three (3) professional references with contact information. References will not be contacted until you are notified. Department Summary The mission of the Office of Human Resources is to strategically partner with the university community as a comprehensive, innovative, and results-oriented department modeled on the very best human resources practices. We deliver a variety of services and programs, which underscore a commitment to inclusiveness, respect, fairness, effective service delivery, and accountability. We strive to be proactive, consultative partners meeting the needs of employees and operations across the institution and to lead efforts to attract, retain, develop, and engage world-class faculty and staff. Working in UO Human Resources provides a unique opportunity to promote diversity, equity, and inclusion in our workforce. We strive to be champions for building and supporting a community that reflects a rich variety of racial and ethnic, socioeconomic, gender and sexual orientation, disability, cultural, and intersectional identities. We encourage applications from those whose experience has prepared them to contribute to our commitment to diversity and inclusion, from individuals who have been historically marginalized and currently underrepresented in higher education, individuals who may have taken time off for family reasons, or who have achieved excellence in non-traditional pathways outside of higher education. The HR Programs and Services unit manages the university's benefits, medical leaves, work-life, HR compliance, learning and development, and recognition programs for all employees. The unit provides HR support services to the campus community and is responsible for generating and distributing HR communications to all university employees. The unit develops and maintains HR programs in collaboration with campus stakeholders to support university leadership and institutional priorities. HR Programs &amp; Services is a unit within Human Resources in the Finance and Administration portfolio. Finance and Administration is a vibrant and varied portfolio serving all aspects of campus life. Our employees perform a wide range of functions including offering essential financial tools and support to the university's many departments, providing key resources to employees, and keeping the campus safe, clean, accessible, and beautiful. Position Summary The Leaves Operations Specialist reports to the Associate Director of Benefits and serves as a key member of the medical leaves department within University Human Resources. This role serves as the point of contact for the execution and review of medical leave transactions and processes and will work directly with employees, unit administrators and the payroll department. The Leaves Operations Specialist position requires the ability to create, maintain, and clearly communicate efficient processes, including the best practices for leaves transactions. Responsibilities will include conducting and compiling research, preparing reports or correspondence, compiling data and completing reviews, updating resources, and other related tasks as needed. This position may perform functions of other leaves team members as a backup. This position assists and acts in a confidential capacity to the Associate Director of Benefits and leaves staff. The position is based in Eugene with some level of flexibility, including the option to work remotely with frequent commuting to campus. All adjusted work arrangements require supervisor and leadership approval. Minimum Requirements 
<li> Two years' experience in leaves administration, human resources, or equivalent combination of education and experience. </li>
<li> Experience in data analysis and reconciliation, including creating and maintaining reports. Professional Competencies </li>
<li> Ability to accurately process large volumes of detailed information in a timely manner. </li>
<li> Strong analytical and problem-solving skills. </li>
<li> Demonstrate commitment to the highest standards of work product, confidentiality, and integrity. </li>
<li> Ability to shift directions quickly when priorities change, recommend creative solutions to problems, and deliver against tight deadlines. </li>
<li> Effective communication skills, including presentation skills; ability to effectively communicate complex information to individuals from diverse backgrounds and cultures. Preferred Qualifications </li>
<li> Bachelor's degree </li>
<li> Familiarity with federal and state laws that affect leaves administration. </li>
<li> Working knowledge of Ellucian Banner or similar large enterprise-wide system. </li>
<li> Proficiency in using Microsoft Office software and databases. </li>
<li> Experience working with Collecting Bargaining Agreements. FLSA Exempt: No All offers of employment are contingent upon successful completion of a background check. The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit <a href="https://apptrkr.com/get_redirect.php?id=6144896&amp;targetURL=https://hr.uoregon.edu/about-benefits" target="_blank">https://hr.uoregon.edu/about-benefits</a>. The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at <a href="https://apptrkr.com/get_redirect.php?id=6144896&amp;targetURL=mailto:uocareers@uoregon.edu" target="_blank">uocareers@uoregon.edu</a> or 541-346-5112. UO prohibits discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy (including pregnancy-related conditions), age, physical or mental disability, genetic information (including family medical history), ancestry, familial status, citizenship, service in the uniformed services (as defined in federal and state law), veteran status, expunged juvenile record, and/or the use of leave protected by state or federal law in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Office of Investigations and Civil Rights Compliance. Contact information, related policies, and complaint procedures are listed <a href="https://apptrkr.com/get_redirect.php?id=6144896&amp;targetURL=https://investigations.uoregon.edu/reporting" target="_blank">here</a>. In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at <a href="https://apptrkr.com/get_redirect.php?id=6144896&amp;targetURL=https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report" target="_blank">https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report</a>. To apply, visit <a href="https://apptrkr.com/6144896" target="_blank">https://careers.uoregon.edu/en-us/job/535264/leaves-operations-specialist</a> Copyright ©2025 Jobelephant.com Inc. All rights reserved. <a href="https://www.jobelephant.com/" target="_blank">Posted by the FREE value-added recruitment advertising agency</a> jeid-0bebde8008fa12418ca0b963fa38f7fa</li>

Leaves Operations Specialist

Assistant Director - Space Management Job no: 535358 Work type: Officer of Administration Location: Eugene, OR Categories: Business Administration/Management, Operations/Infrastructure, Planning/Project Management Department: Campus Planning &amp; Facilities Management Appointment Type and Duration: Regular, Ongoing Salary: $82,000-$92,000 per year Compensation Band: OS-OA08-Fiscal Year 2024-2025 FTE: 1.0 Application Review Begins June 10, 2025; position open until filled Special Instructions to Applicants To be considered for this position, applicants must submit a complete application. A complete application includes: 
<li> A complete online application </li>
<li> A cover letter that outlines how your knowledge, skills, and experience align with the minimum and preferred qualifications. Additionally, highlight your past professional experiences and attributes to demonstrate your qualifications for the position. </li>
<li> A current resume of your educational and professional work experience. We are interested in finding the best candidate for the position. We encourage you to use your application to let us know what is meaningful to you about the role and what transferable skills or other qualities you would bring. Department Summary Campus Planning and Facilities Management (CPFM) is a dynamic unit within the Finance and Administration portfolio, comprising seven departments and approximately 300 dedicated employees: </li>
<li> Building Operations and Maintenance </li>
<li> Campus Planning </li>
<li> Custodial and Exterior Services </li>
<li> Design &amp; Construction </li>
<li> Work Management and Administrative Support </li>
<li> Office of Sustainability </li>
<li> Utilities &amp; Energy CPFM is responsible for planning, building, maintaining, and operating the infrastructure that supports the University of Oregon. As stewards of the university's physical legacy, CPFM empowers the university community to reach its full potential by providing a campus that is safe, clean, beautiful, inspiring, and environmentally responsible. CPFM is committed to collaboration, service excellence, diversity, problem-solving, and stewardship. We take pride in ensuring the campus functions seamlessly, fostering an environment where educational excellence can thrive. Campus Planning guides the planning and design of campus to accommodate growth and change while preserving its heritage and enriching environments that support the university's mission. We are stewards of the legacy we have inherited and will leave to others, and we aspire to work collaboratively to create an exceptional and special campus experience through the physical campus environment. Campus Planning offers services in campus planning, community planning, historic preservation, real estate management, and space planning. Position Summary The Assistant Director - Space Management manages the Space Management team within Campus Planning and provides services in campus space planning and space records management. This position manages space requests and space planning projects, develops and implements long-range space planning guidelines, and provides supervision, staff support, and professional advice for space management activities at the university. This position reports to the Director of Campus Planning and works with the Director to set priorities and perform tasks independently while also working as a member of a team. The Assistant Director works closely with the Campus Planning Space Management Team to perform its services and leads team staff in strategic planning on aspects of campus space management, including developing objectives and metrics for achieving university space management goals. This position provides expertise, advocacy, and leadership on issues related to space management; advises administrative leadership in the Space Advisory Group; conducts analytical studies related to campus-wide and unit-level space use; and participates in the management of capital projects to guide programming and surge planning. Examples of typical work include: analyzing and interpreting physical space data to inform space allocation decisions; working closely with the Office of the Provost to resolve space requests, set Space Advisory Group (SAG) meeting agendas, and prepare materials for SAG meetings; establishing, implementing, and updating best practice guidelines for space utilization; serving as a key participant on the Facilities and Administrative (F&amp;A) rate costing team; researching, analyzing, organizing, and directing analytical space studies including campus-wide space evaluation and projection and classroom utilization; developing space management tools and processes; and serving as a Campus Planning representative on capital project management teams. The Assistant Director works collaboratively to develop creative solutions for complex space problems. The position interacts regularly with colleagues in the Office of the Provost, Campus Planning Real Estate Team, Location Innovation Lab (campus GIS), Design and Construction Office, and Facilities Services, among others. The position also serves on working committees, such as the Science Space Advisory Group (SciSAG) or the Committee on Academic Infrastructure (CAI - classroom committee). This position supervises a planning associate/space analyst and a space data system program analyst. Minimum Requirements </li>
<li> Bachelor's degree in Planning, Architecture, Interior Architecture, Public Administration, Industrial Engineering, or a related field: AND </li>
<li> 3-year history of professional experience in space management analysis such as space utilization studies, organizational analysis, or other related efficiency and research studies; OR space planning, architectural programming, planning, and design issues with public processes. </li>
<li> Lead work or supervisory experience. Professional Competencies </li>
<li> Demonstrates a high level of competence in space planning and/or space management analysis. </li>
<li> Demonstrates strong analytical skills and experience, including experience in generating reports, using spreadsheet applications, and reporting complex data and information in an organized and understandable manner. </li>
<li> Demonstrates an ability to communicate well, both orally and in writing, with varied groups and to work effectively with university administrators, faculty, staff, and students as well as with non-university stakeholders. </li>
<li> Able to work with sensitive, confidential information in a discreet and ethical manner and in accordance with university policies and local, state, and federal laws. </li>
<li> Possesses strong organizational, time allocation, and project management skills, and takes initiative. </li>
<li> Demonstrates an understanding of the objectives, components, and structure of a research university. </li>
<li> Manages people in a way that advances and supports the missions of the office and the university and promotes employee development and morale. </li>
<li> Leads by example and maintains the highest ethical standards within the department and within the university. </li>
<li> Demonstrates the ability to communicate and work effectively with individuals from diverse backgrounds and cultures. Preferred Qualifications </li>
<li> 5-year history of professional experience in space management analysis such as space utilization studies, organizational analysis, or other related efficiency and research studies; OR space planning, architectural programming, planning, and design issues with public processes. </li>
<li> Experience with the operations and dynamics of a research university. </li>
<li> Experience and/or education that provides an understanding of university planning policy issues and processes, in particular as related to space use and programming. </li>
<li> Experience in architectural programming. </li>
<li> Experience with group facilitation. FLSA Exempt: Yes All offers of employment are contingent upon successful completion of a background check. The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit <a href="https://apptrkr.com/get_redirect.php?id=6212452&amp;targetURL=https://hr.uoregon.edu/about-benefits" target="_blank">https://hr.uoregon.edu/about-benefits</a>. The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at <a href="https://apptrkr.com/get_redirect.php?id=6212452&amp;targetURL=mailto:uocareers@uoregon.edu" target="_blank">uocareers@uoregon.edu</a> or 541-346-5112. UO prohibits discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy (including pregnancy-related conditions), age, physical or mental disability, genetic information (including family medical history), ancestry, familial status, citizenship, service in the uniformed services (as defined in federal and state law), veteran status, expunged juvenile record, and/or the use of leave protected by state or federal law in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Office of Investigations and Civil Rights Compliance. Contact information, related policies, and complaint procedures are listed <a href="https://apptrkr.com/get_redirect.php?id=6212452&amp;targetURL=https://investigations.uoregon.edu/reporting" target="_blank">here</a>. In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at <a href="https://apptrkr.com/get_redirect.php?id=6212452&amp;targetURL=https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report" target="_blank">https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report</a>. To apply, visit <a href="https://apptrkr.com/6212452" target="_blank">https://careers.uoregon.edu/en-us/job/535358/assistant-director-space-management</a> Copyright ©2025 Jobelephant.com Inc. All rights reserved. <a href="https://www.jobelephant.com/" target="_blank">Posted by the FREE value-added recruitment advertising agency</a> jeid-a082ec17bcd5aa418d8eeb239312655a</li>

Assistant Director - Space Management

Assistant Director - Space Management Job no: 535358 Work type: Officer of Administration Location: Eugene, OR Categories: Business Administration/Management, Operations/Infrastructure, Planning/Project Management Department: Campus Planning &amp; Facilities Management Appointment Type and Duration: Regular, Ongoing Salary: $82,000-$92,000 per year Compensation Band: OS-OA08-Fiscal Year 2024-2025 FTE: 1.0 Application Review Begins June 10, 2025; position open until filled Special Instructions to Applicants To be considered for this position, applicants must submit a complete application. A complete application includes: 
<li> A complete online application </li>
<li> A cover letter that outlines how your knowledge, skills, and experience align with the minimum and preferred qualifications. Additionally, highlight your past professional experiences and attributes to demonstrate your qualifications for the position. </li>
<li> A current resume of your educational and professional work experience. We are interested in finding the best candidate for the position. We encourage you to use your application to let us know what is meaningful to you about the role and what transferable skills or other qualities you would bring. Department Summary Campus Planning and Facilities Management (CPFM) is a dynamic unit within the Finance and Administration portfolio, comprising seven departments and approximately 300 dedicated employees: </li>
<li> Building Operations and Maintenance </li>
<li> Campus Planning </li>
<li> Custodial and Exterior Services </li>
<li> Design &amp; Construction </li>
<li> Work Management and Administrative Support </li>
<li> Office of Sustainability </li>
<li> Utilities &amp; Energy CPFM is responsible for planning, building, maintaining, and operating the infrastructure that supports the University of Oregon. As stewards of the university's physical legacy, CPFM empowers the university community to reach its full potential by providing a campus that is safe, clean, beautiful, inspiring, and environmentally responsible. CPFM is committed to collaboration, service excellence, diversity, problem-solving, and stewardship. We take pride in ensuring the campus functions seamlessly, fostering an environment where educational excellence can thrive. Campus Planning guides the planning and design of campus to accommodate growth and change while preserving its heritage and enriching environments that support the university's mission. We are stewards of the legacy we have inherited and will leave to others, and we aspire to work collaboratively to create an exceptional and special campus experience through the physical campus environment. Campus Planning offers services in campus planning, community planning, historic preservation, real estate management, and space planning. Position Summary The Assistant Director - Space Management manages the Space Management team within Campus Planning and provides services in campus space planning and space records management. This position manages space requests and space planning projects, develops and implements long-range space planning guidelines, and provides supervision, staff support, and professional advice for space management activities at the university. This position reports to the Director of Campus Planning and works with the Director to set priorities and perform tasks independently while also working as a member of a team. The Assistant Director works closely with the Campus Planning Space Management Team to perform its services and leads team staff in strategic planning on aspects of campus space management, including developing objectives and metrics for achieving university space management goals. This position provides expertise, advocacy, and leadership on issues related to space management; advises administrative leadership in the Space Advisory Group; conducts analytical studies related to campus-wide and unit-level space use; and participates in the management of capital projects to guide programming and surge planning. Examples of typical work include: analyzing and interpreting physical space data to inform space allocation decisions; working closely with the Office of the Provost to resolve space requests, set Space Advisory Group (SAG) meeting agendas, and prepare materials for SAG meetings; establishing, implementing, and updating best practice guidelines for space utilization; serving as a key participant on the Facilities and Administrative (F&amp;A) rate costing team; researching, analyzing, organizing, and directing analytical space studies including campus-wide space evaluation and projection and classroom utilization; developing space management tools and processes; and serving as a Campus Planning representative on capital project management teams. The Assistant Director works collaboratively to develop creative solutions for complex space problems. The position interacts regularly with colleagues in the Office of the Provost, Campus Planning Real Estate Team, Location Innovation Lab (campus GIS), Design and Construction Office, and Facilities Services, among others. The position also serves on working committees, such as the Science Space Advisory Group (SciSAG) or the Committee on Academic Infrastructure (CAI - classroom committee). This position supervises a planning associate/space analyst and a space data system program analyst. Minimum Requirements </li>
<li> Bachelor's degree in Planning, Architecture, Interior Architecture, Public Administration, Industrial Engineering, or a related field: AND </li>
<li> 3-year history of professional experience in space management analysis such as space utilization studies, organizational analysis, or other related efficiency and research studies; OR space planning, architectural programming, planning, and design issues with public processes. </li>
<li> Lead work or supervisory experience. Professional Competencies </li>
<li> Demonstrates a high level of competence in space planning and/or space management analysis. </li>
<li> Demonstrates strong analytical skills and experience, including experience in generating reports, using spreadsheet applications, and reporting complex data and information in an organized and understandable manner. </li>
<li> Demonstrates an ability to communicate well, both orally and in writing, with varied groups and to work effectively with university administrators, faculty, staff, and students as well as with non-university stakeholders. </li>
<li> Able to work with sensitive, confidential information in a discreet and ethical manner and in accordance with university policies and local, state, and federal laws. </li>
<li> Possesses strong organizational, time allocation, and project management skills, and takes initiative. </li>
<li> Demonstrates an understanding of the objectives, components, and structure of a research university. </li>
<li> Manages people in a way that advances and supports the missions of the office and the university and promotes employee development and morale. </li>
<li> Leads by example and maintains the highest ethical standards within the department and within the university. </li>
<li> Demonstrates the ability to communicate and work effectively with individuals from diverse backgrounds and cultures. Preferred Qualifications </li>
<li> 5-year history of professional experience in space management analysis such as space utilization studies, organizational analysis, or other related efficiency and research studies; OR space planning, architectural programming, planning, and design issues with public processes. </li>
<li> Experience with the operations and dynamics of a research university. </li>
<li> Experience and/or education that provides an understanding of university planning policy issues and processes, in particular as related to space use and programming. </li>
<li> Experience in architectural programming. </li>
<li> Experience with group facilitation. FLSA Exempt: Yes All offers of employment are contingent upon successful completion of a background check. The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit <a href="https://apptrkr.com/get_redirect.php?id=6212457&amp;targetURL=https://hr.uoregon.edu/about-benefits" target="_blank">https://hr.uoregon.edu/about-benefits</a>. The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at <a href="https://apptrkr.com/get_redirect.php?id=6212457&amp;targetURL=mailto:uocareers@uoregon.edu" target="_blank">uocareers@uoregon.edu</a> or 541-346-5112. UO prohibits discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy (including pregnancy-related conditions), age, physical or mental disability, genetic information (including family medical history), ancestry, familial status, citizenship, service in the uniformed services (as defined in federal and state law), veteran status, expunged juvenile record, and/or the use of leave protected by state or federal law in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Office of Investigations and Civil Rights Compliance. Contact information, related policies, and complaint procedures are listed <a href="https://apptrkr.com/get_redirect.php?id=6212457&amp;targetURL=https://investigations.uoregon.edu/reporting" target="_blank">here</a>. In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at <a href="https://apptrkr.com/get_redirect.php?id=6212457&amp;targetURL=https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report" target="_blank">https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report</a>. To apply, visit <a href="https://apptrkr.com/6212457" target="_blank">https://careers.uoregon.edu/en-us/job/535358/assistant-director-space-management</a> Copyright ©2025 Jobelephant.com Inc. All rights reserved. <a href="https://www.jobelephant.com/" target="_blank">Posted by the FREE value-added recruitment advertising agency</a> jeid-cbd8a9756443254cbf8b3c727db9d2e4</li>

Chief of Staff San Francisco Bay University Category: Staff Type: Full Time Min. Experience: Executive Salary: $190,000 - $210,000 About SFBU San Francisco Bay University (SFBU), a nonprofit, WASC-accredited university situated in the heart of Silicon Valley in Fremont, California, seeks an innovative and experienced Special Assistant to the President for Community Engagement. SFBU's mission is to offer inclusive, innovative, and inspirational education for lifelong careers and our vision is to set the standard as a national model of higher education in service of the common good. At SFBU, students come first. We prioritize students' needs by fostering personal engagement among students, faculty, and staff. We are committed to providing affordable, quality education with a deep commitment to diversity, equity, inclusion, and social justice. We encourage you to learn more about SFBU by reviewing our strategic plan at <a href="https://apptrkr.com/get_redirect.php?id=6216691&amp;targetURL=https://www.sfbu.edu/strategic-plan" target="_blank">https://www.sfbu.edu/strategic-plan</a>. Position Summary The Chief of Staff is a member of the President's Cabinet, reporting directly to the President. As the principal aide to the President, the Chief of Staff coordinates all presidential office operations and activities in support of institutional priorities and supports the President and Board of Directors. Additionally, the Chief of Staff advises the President on policy, procedural and operational issues of the university, and may be charged with leading the operationalization of strategic initiatives for the President. The Chief of Staff represents the President to senior vice presidents, campus officials, and critical external constituents. Key Responsibilities Executive Leadership &amp; Strategic Advising 
<ul>
<li>Serve as a member of the President's Cabinet, actively participating in institutional strategic planning, policy development, and problem-solving.</li>
<li>Provide counsel and act as a trusted advisor and sounding board to the President on sensitive matters.</li>
<li>Synthesize information from internal and external sources to support informed presidential decision-making.</li>
<li>Represent the President on University committees or task forces as assigned.</li>
<li>Accompany the President to meetings and conferences as needed; prepare notes, track action items, and ensure timely follow-up with stakeholders.</li>
<li>Drive the integration of institutional strategic priorities into operational plans across departments and monitor progress against SFBU's strategic plan.</li>
<li>Collaborate with Institutional Research and Assessment to develop dashboards and tools that track institutional performance metrics.</li>
</ul>
 Cabinet &amp; Leadership Coordination 
<ul>
<li>Plan and facilitate Cabinet meetings, including setting agendas, managing logistics, and ensuring follow-up on action items.</li>
<li>Oversee annual goal-setting and progress tracking for the Cabinet; draft communications, reports, and memos as needed.</li>
<li>Foster information sharing among Cabinet members and departments to support timely and effective decision-making.</li>
<li>Support executive team development through the coordination of performance evaluation cycles, leadership development opportunities, and succession planning initiatives.</li>
</ul>
 Initiative &amp; Project Oversight 
<ul>
<li>Lead, manage, and coordinate cross-departmental and university-wide initiatives to advance strategic goals, serving as project manager on large efforts, tracking progress and deliverables, and aligning activities across divisions.</li>
<li>Support the President in prioritizing institutional initiatives, driving change management efforts, and ensuring accountability through the development and monitoring of key performance metrics.</li>
<li>Anticipate institutional risks and coordinate with appropriate stakeholders (e.g., Legal, Compliance, HR) to ensure SFBU remains proactive and compliant in all areas. </li>
</ul>
 President's Office Operations &amp; Staff Management 
<ul>
<li>Oversee the daily operations, staff, and budget of the President's Office to ensure efficient, mission-aligned support for institutional priorities.</li>
<li>Manage workflow, scheduling, internal protocols, and communications to promote organizational responsiveness and operational effectiveness.</li>
<li>Coordinate with campus departments on internal events such as town halls, ensuring alignment with the President's messaging, effective documentation, and timely follow-through.</li>
<li>Draft high-level communications on behalf of the President for internal and external audiences, including speeches, statements, and strategic messaging.</li>
<li>Coordinate crisis communications with the Office of Communications and ensure alignment with the presidential voice and the university's mission.</li>
</ul>
 Board &amp; External Relations 
<ul>
<li>Coordinate Board of Directors communications and logistics-including agendas, meeting materials, and presentations-in partnership with the General Counsel.</li>
<li>Support external engagement by preparing communications and materials for donors, faculty, staff, students, and other stakeholders.</li>
<li>Partner with the Vice President of Advancement on donor relations and events hosted at the university house.</li>
<li>Represent the President and the University in select external and internal interactions, helping shape presidential messaging and institutional presence.</li>
<li>Advocate for inclusive decision-making processes and ensure that institutional initiatives reflect SFBU's core values around diversity, equity, inclusion, and belonging.</li>
</ul>
 Minimum Requirements: 
<ul>
<li>Master's degree and 3-5 years of progressively responsible experience in executive-level support, strategic operations, or institutional planning; or</li>
<li>Bachelor's degree with 7-10 years of increasingly responsible professional experience in complex organizations (e.g., higher education, nonprofit, government, or mission-driven industry).Demonstrated success in managing multiple priorities across departments or functions.</li>
<li>Demonstrated commitment to diversity, equity, and inclusion.</li>
<li>Excellent oral and written communication skills.</li>
<li>Exceptional interpersonal skills, with the ability to work effectively with senior leadership, faculty, staff, students, trustees, alumni, donors, and external stakeholders.</li>
<li>Ability to handle confidential information with discretion and deliver high-quality, responsive service.</li>
<li>Experience leading or supporting organizational change or institutional strategic planning efforts.</li>
<li>Demonstrated ability to work independently and exercise sound judgment in a fast-paced environment.</li>
</ul>
 Preferred Qualifications 
<ul>
<li>Advanced degree (e.g., EdD, PhD, MBA, MPA, or JD) in higher education leadership, public administration, business administration, law, or a closely related field.</li>
<li>Experience supporting a President, Chancellor, or C-level executive in a complex organization.</li>
<li>Familiarity with Board governance and executive-level communications.</li>
<li>Project management experience, particularly with cross-functional or strategic initiatives.</li>
<li>Appreciation for academia and the ability to work on strategic and operational initiatives in an academic environment.</li>
<li>Experience managing a President's or Chancellor's Office, including staff supervision and budget oversight.</li>
<li>Experience in event planning or coordination at the executive level, including board meetings or donor events.</li>
<li>Familiarity with higher education compliance, accreditation (e.g., WASC), and institutional effectiveness frameworks.</li>
</ul>
 Knowledge, Skills, and Abilities 
<ul>
<li>Strong organizational and time management skills; ability to set priorities and meet deadlines.</li>
<li>Collaborative work style, and the ability to maintain productive relationships across executive, internal, and external stakeholders.</li>
<li>High attention to detail with an analytical orientation.</li>
<li>Excellent writing, editing, and presentation skills.</li>
<li>Ability to work calmly and accurately under pressure.</li>
<li>Demonstrated ability to learn quickly and adapt to change.</li>
<li>Ability to define clear objectives and enforce accountability.</li>
<li>Skilled in navigating and influencing within complex, multi-stakeholder environments.</li>
<li>Comfortable working across both strategic planning and daily operational tasks.</li>
<li>Ability to manage up, across, and down in a matrixed leadership environment.</li>
<li>Strong facilitation skills for leading meetings, retreats, or cross-functional teams.</li>
<li>Advanced proficiency in productivity tools (e.g., Google Workspace or Microsoft Office), project management software, and virtual collaboration platforms.</li>
</ul>
 Compensation &amp; Benefits Salary Range: $190,000- $210,000 annually, depending on experience. 
<ul>
<li>Competitive salary based on experience.</li>
<li>Comprehensive health, dental, and vision benefits.</li>
<li>Voluntary benefits and 401(k) match (5%).</li>
<li>Opportunity to shape the future of educational access and equity in the Bay Area and beyond.</li>
</ul>
 Application Materials: 
<ul>
<li>Current CV/resume.</li>
<li>A letter of interest that addresses the responsibilities noted in the position profile and describes your leadership approach, commitment to diversity, equity, inclusion, and social justice.</li>
<li>Applications will be reviewed beginning May 19, 2025, and will continue until the position is filled.</li>
</ul>
 This position description is not intended to cover or contain a comprehensive list of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change, or new ones may be assigned at any time, with or without notice. SFBU is an Equal Opportunity / Affirmative Action Employer: SFBU is committed to providing equal employment opportunities for all employees and applicants for employment. SFBU does not discriminate in employment opportunities or practices based on race, color, religion, sex, age, national origin, disability, veteran status, sexual orientation or any other characteristic protected by law. To apply, please visit: <a href="https://apptrkr.com/6216691" target="_blank">https://app.trinethire.com/companies/33737-san-francisco-bay-university/jobs/108072-chief-of-staff</a> Copyright ©2025 Jobelephant.com Inc. All rights reserved. <a href="https://www.jobelephant.com/" target="_blank">Posted by the FREE value-added recruitment advertising agency</a> jeid-eab966484f349641b37adb7bf4470047

Chief of Staff

Instructor, Cardiovascular Sonography Full Time or Part Time: Full Time Months Worked Per Year: 9	 Work Schedule: Monday-Friday, other times including evening and weekend as needed. Assigned courses and associated class meeting times vary each semester. Remote Work Availability: No Job Description Summary	 Shape the Future of Healthcare: LLCC is seeking a dedicated Cardiovascular Sonography Instructor to inspire and educate the next generation of sonography professionals. Join us today! This position is a Full-time, tenure-track, 9-month instructor to teach Diagnostic Medical Sonography courses and serve as Clinical Coordinator in accordance with LLCC and JRC-DMS/CAAHEP standards. The DMS program is offered on the LLCC main campus in Springfield, IL. The position includes classroom lecture and clinical supervision of the students in the hospital setting. Duties will include teaching 15 contact hours per semester of assigned classes and clinicals; preparing lessons and course syllabi; evaluating and assisting students; keeping accurate records of student performance, including following grading procedures; providing students with timely feedback; maintaining office hours; participating in departmental/institutional operations and program review; creating a learning environment that fosters student success; developing, integrating, evaluating and reviewing student learning outcomes in support of the College's ongoing accreditation; and contributing to a collegial and collaborative work environment. The Department of Health Professions consists of 26 full-time faculty. The Dean of Health Professions heads the department. As a faculty member at LLCC, you can look forward to working at an institution that values teaching and learning, supports faculty development, and encourages innovation and excellence. Full-time faculty members teach 15 credit hours for load each fall and spring semester with small class sizes and the potential to teach additional courses during the summer term. LLCC employs face-to-face, online, hybrid, and remote instructional modalities and offers courses in 16-week and 8- week formats. LLCC faculty, their spouse and qualified dependent children are eligible to use the tuition waiver on credited courses. Faculty can also enjoy free access to our on-campus fitness center. You can view all the benefits on our <a href="https://apptrkr.com/get_redirect.php?id=6211169&amp;targetURL=https://www.llcc.edu/human-resources/hr-benefits/" target="_blank">website</a>. Come join our team and experience success at LLCC! Faculty salaries are determined by education level and experience and will be between $49,545 and $89,100. Below are the salary ranges for each level of education. Additional compensation beyond base salary can be earned through extra teaching assignments during the academic year and in the summer, as well as coordinator assignments. Masters $49,545 – $73,302 Masters +15 $52,025 – $76,967 Masters +30 $54,626 – $80,817 Masters +45 $57,356 – $84,858 Doctorate $60,222 – $89,100 LLCC strives to create an inclusive workplace and environment for our students, faculty, and staff. We are seeking applicants from all backgrounds and experiences to ensure we create a diverse workforce and learning environment. Required Qualifications	 
<ul>
<li>Bachelor's degree or an Associate's degree in the teaching field </li>
<li>Minimum of 2 years related occupational experience as a clinical sonographer </li>
<li>Current certification by the American Registry of Diagnostic Medical Sonography (ARDMS) in both vascular and adult echocardiography specialty areas </li>
<li>Knowledge of cross-sectional anatomy, ultrasound imaging techniques, and pathophysiology </li>
<li>Strong interpersonal skills </li>
<li>Intermediate to advanced computer skills </li>
<li>Must have completed coursework or training in learning theory, curriculum design, test construction, teaching methodology or assessment techniques.</li>
</ul>
 Employment is contingent upon the successful completion of a criminal background check. Preferred Qualifications	 
<ul>
<li>ARDMS pediatric or fetal echocardiography </li>
<li>Experience teaching DMS content in laboratory, clinical and/or didactic settings </li>
<li>Knowledge of clinical tracking systems such as Trajecsys </li>
<li>Experience teaching using Canvas and/or other online learning platforms</li>
</ul>
	 Position Salary Starting salary is determined by education level and experience and will be between $48,337 and $71,514. Requisition Detail Information Open Date: 12/17/2024 Open Until Filled: Yes Special Instructions to Applicants	 This position will be open until filled; however, applications must be received on or before February 16, 2025 to be considered during the initial review window. In-person interviews for this position are anticipated to begin March 19 with an anticipated start date of August 13. Candidates selected for an interview will be asked to perform a brief 15-20 minute presentation. The topic for which will be emailed upon scheduling the interview. Transcripts are required for this position and should be uploaded to your application along with a cover letter and curriculum vitae. Online student records will not be accepted. For any courses on your transcripts, which may have vague or obscure titles, please provide an annotated list with a brief (one-phrase) description of the content covered in each such course. Please redact (black out) any personal information such as age, gender and Social Security Number from your transcripts or other documents you intend to share with us before you upload them to your application. If you do not have transcripts to upload at the time of submission, please mail them to the address below and instead upload a Word document as your transcripts that indicates you will have transcripts sent directly to us. Please contact the Human Resources office at 217-786-2752 if you have any questions. Lincoln Land Community College ATTN: Human Resources P.O. Box 19256 Springfield, IL 62794 To apply, visit: <a href="https://apptrkr.com/6211169" target="_blank">https://llcc.peopleadmin.com/postings/8326</a> Copyright ©2025 Jobelephant.com Inc. All rights reserved. <a href="https://www.jobelephant.com/" target="_blank">Posted by the FREE value-added recruitment advertising agency</a> jeid-20d0d8abea68f046a7c5b449728ae393

Instructor, Cardiovascular Sonography

Administrative Specialist POSITION SUMMARY Science, Society &amp; Culture (SSC) seeks an administrative specialist to assist in the execution of SSC events, calendar management for the senior vice president and the SSC team and general operations support for the SSC division.The ideal candidate will have experience working in small but fast-moving teams and deftly balancing multiple tasks at once. The administrative specialist will report to the program director of SSC. The administrative specialist will oversee the planning and execution of administrative components for SSC events, including the annual awardee summit, programmatic retreats and convenings, awardee and partner networking events, the annual SSC advisory board meeting and ad hoc events as needed. This position will not involve work on the Simons Foundation public events series. This role's responsibilities also include supporting the SVP and SSC team in managing all operations and administrative-related tasks. This includes managing the SVP's calendar (and the SSC team's calendar when needed) and some correspondence, completing expense reports and honoraria, tracking division budgets, taking detailed meeting notes, executing contracts and invoices and more. The ideal candidate will have a demonstrated passion for operations and events management. An enthusiasm for the division's mission of engaging the public with science is required, as well as an ability to respect a wide range of viewpoints and life experiences. This position is a full-time position based on-site at the Simons Foundation's New York City offices. Visit theSimons Foundation career pageto learn more. Role and responsibilities: 
<li>Independently plan and lead administrative components for all SSC events, including the annual awardee summit, community building events, the annual advisory board meeting and more </li>
<li>Manage logistics and coordination of the team's activities </li>
<li>Manage the SVP's calendar, including scheduling meetings and assisting with correspondence </li>
<li>Act as a first point of contact for key stakeholders, awardees, and external partners when needed </li>
<li>Execute contracts and invoices for the SSC team, liaising with external vendors and internal operations teams at the Simons Foundation </li>
<li>Complete expense reports for the SSC team </li>
<li>Track the SSC division's annual budgets </li>
<li>Build and maintain relationships with internal operations divisions at the foundation, SSC awardees, key external vendors and more </li>
<li>Manage the storing and archiving of various files, slideshow presentations, storytelling and marketing collateral, etc. for the SSC division </li>
<li>Take detailed and comprehensive notes for various meetings </li>
<li>Perform any other duties or tasks as assigned or required. MINIMUM QUALIFICATIONS Education </li>
<li>Bachelor's degree Experience </li>
<li>At least 5 years of combined relevant experience in high-level administrative support </li>
<li>Experience with events management and project management is a plus </li>
<li>Experience with public engagement in the sciences is a plus Required skills and experience: </li>
<li>Ability to prioritize and adapt to the demands of projects, while meeting deadlines across all active projects andremaining flexible, calm and focused </li>
<li>Enthusiasm about the initiative's mission, with a demonstrated passion for the importance of science to society and creative science outreach </li>
<li>Strong communication and organizational skills, with a specific focus on attention to detail; anticipate needs and problem solve; ability to speak comfortably and clearly with external stakeholders </li>
<li>Experience with project management software (specifically Airtable) </li>
<li>Experience with expense software like Concur and events software like Cvent is a plus Required Application Materials </li>
<li>Include a resume and cover letter describing your interest in the position Compensation &amp; Benefits </li>
<li>The full-time annual compensation range for this position is $75,000 - $85,000 depending on experience. </li>
<li>In addition to competitive salaries, the Simons Foundation provides employees with an outstanding benefits package.  Our Commitment to Expanding Pathways to Science &amp; Opportunities for All Many of the greatest ideas and discoveries come from a diverse mix of minds, backgrounds, and experiences. The Simons Foundation is committed to advancing basic science and mathematics to benefit humankind and expand our collective understanding of our world. As part of our mission, we support partners, programs, and initiatives that seek to broaden the scientific community and open pathways to science and mathematics careers.  The Simons Foundation provides equal opportunities to all applicants without regard to race, religion, color, age, sex, pregnancy, national origin, sexual orientation, gender identity, genetic disposition, neurodiversity, disability, veteran status, or any other protected category under federal, state, and local law. Our Commitment to Expanding Pathways to Science &amp; Opportunities for All: Many of the greatest ideas and discoveries come from a diverse mix of minds, backgrounds, and experiences. The Simons Foundation is committed to advancing basic science and mathematics to benefit humankind and expand our collective understanding of our world. As part of our mission, we support partners, programs, and initiatives that seek to broaden the scientific community and open pathways to science and mathematics careers. The Simons Foundation provides equal opportunities to all applicants without regard to race, religion, color, age, sex, pregnancy, national origin, sexual orientation, gender identity, genetic disposition, neurodiversity, disability, veteran status, or any other protected category under federal, state, and local law. To apply, please visit: <a href="https://apptrkr.com/6200624" target="_blank">https://simonsfoundation.wd1.myworkdayjobs.com/simonsfoundationcareers/job/160-Fifth-Avenue-New-York-NY/Administrative-Specialist_R0001875</a> Copyright ©2025 Jobelephant.com Inc. All rights reserved. <a href="https://www.jobelephant.com/" target="_blank">Posted by the FREE value-added recruitment advertising agency</a> jeid-2072c2fea900d845b9c95bc6b7ffaa94</li>

Administrative Specialist

TITLE:&nbsp; Program of Distinction Administrative Assistant&nbsp;
DEPARTMENT: School of Aquaculture and Aquatic Sciences&nbsp;
REPORTS TO: Chair, School of Aquaculture and Aquatic Sciences&nbsp;
EFFECTIVE DATE: Position will remain open until filled&nbsp;
EMPLOYMENT STATUS:&nbsp; Full-time&nbsp;&nbsp;
EMPLOYMENT CLASSIFICATION:&nbsp; Non-Exempt &nbsp;
PRINCIPAL PURPOSE OF JOB: The Program of Distinction (POD) Administrative Assistant serves as the front desk receptionist for the Aquaculture Research Center.&nbsp; The successful candidate provides administrative support for the department/division such as answering telephones, assisting visitors, and resolving and/or referring a range of administrative problems and inquiries.&nbsp;
SCOPE OF RESPONSIBILITY: Under the direction of the Program of Distinction Coordinator, performs a variety of administrative and staff support duties for the School of Aquaculture, which requires a range of skills and knowledge of organizational policies and procedures. Assists and directs visitors, and resolves administrative inquiries; composes, edits, and proofreads correspondence and reports, and prepares a range of administrative documents some of which are of a confidential or sensitive nature.&nbsp;&nbsp;
ESSENTIAL JOB FUNCTIONS:&nbsp;&nbsp;
Serves as the front desk receptionist for the Aquaculture Research Center. Provides administrative/secretarial support for the department/division such as answering telephones, assisting visitors, and resolving and/or referring a range of administrative problems and inquiries.&nbsp;
Operates personal computer to compose and edit correspondence and/or memoranda from dictation, verbal direction, or from knowledge of established department/division policies; may prepare, transcribe, compose, type, edit, and distribute agendas and/or minutes of meetings.&nbsp;
Maintains a calendar of scheduled tours, visits, and/or other similar activities for the Aquaculture Research Center; to include coordinating with other staff to ensure tours, visitor and records are complete and updated. Maintains a sign in log.&nbsp;&nbsp;
Maintains, organizes, and schedules use of conference room.&nbsp;&nbsp;
Assists POD Coordinator in entering requisitions and submitting travel requests and vouchers for faculty, staff, and graduate students.&nbsp;&nbsp;
Establishes, maintains, and updates files, databases, records, and/or other documents; develops and maintains data and performs routine analyses and calculations in the processing of data for recurring internal reports.&nbsp;
Sorts, screens, reviews, and distributes incoming and outgoing mail; composes, prepares, or ensures timely responses to a variety of written inquiries. Maintains standing orders for UPS&nbsp;
Maintains and tracks balance of standing order with Staples. Monitors supplies, assesses needs, and submits orders to POD coordinator for placing.&nbsp;&nbsp;
Performs miscellaneous job-related duties as assigned.&nbsp;
QUALIFICATIONS: High school diploma or GED with 1 to 3 years experience directly related to the duties and responsibilities specified.&nbsp;&nbsp;
KNOWLEDGE, SKILLS, and ABILITIES:&nbsp;&nbsp;
Receptionist skills.&nbsp;
Ability to create, compose, and edit written materials.&nbsp;
Knowledge of supplies, equipment, and/or services ordering and inventory control.&nbsp;
Ability to communicate effectively, both orally and in writing.&nbsp;
Advanced word processing and/or data entry skills.&nbsp;
Ability to gather and analyze statistical data and generate reports.&nbsp;
Database management skills.&nbsp;
Ability to maintain calendars and schedule appointments.&nbsp;
Records maintenance skills.&nbsp;
Ability to record and transcribe meeting minutes.&nbsp;
Ability to gather data, compile information, and prepare reports.&nbsp;
Ability to analyze and solve problems.&nbsp;
PHYSICAL REQUIREMENTS:&nbsp;&nbsp;
Work is normally performed in a typical interior/office work environment.&nbsp;
No or very limited physical effort is required.&nbsp;
No or very limited exposure to physical risk.&nbsp;
Internal candidates are encouraged to apply.
Applicants must be authorized to work for any employer in the United States. At this time, Kentucky State University is unable to sponsor or take over the sponsorship of an employment visa

Program of Distinction Administrative Assistant

Opportunity
Reporting to IRAP’s Executive Vice President, External Relationsand Chief of Staff, the Vice President (VP), Development will be anintegral member of the IRAP team, and involved in theorganization’s overall strategic development. They will oversee andmanage the organization’s fundraising strategy, development, andexecution, and will build key infrastructure and contacts tostrengthen and sustain its activities. In partnership with theExecutive Vice President, External Relations and Chief of Staff,the Development team, and other key stakeholders, the VP will be astrategic leader and frontline fundraiser, forging newrelationships to increase IRAP’s visibility, achieve ambitiousimpact, and secure long-term financial resources. They will lead,in partnership, the design and implementation of a comprehensive,clearly-articulated multi-year plan to maintain organizationalhealth in the years to come. The VP will hold a portfolio ofprincipal and major individual and institutional donors, and willbe responsible for personal fundraising performance alongside therest of the development team.&nbsp;
The VP, Development will have primary responsibility forestablishing and implementing the infrastructure needed to grow a$30M annual budget through the solicitation of grassroots tomajor/principal gifts, special events and virtual opportunities,and corporate and foundation support. They will expand anddiversify IRAP’s donor base/pipeline and work closely with otherteam members to secure funding for new initiatives. In addition,the VP will work closely with the Board of Directors on theirrespective individual fundraising / relationship-building plans,and encourage everyone, through many different avenues, to becomemore involved in helping the organization reach their fundraisinggoals.
The VP, Development will directly supervise the highly strategicDevelopment Leadership Team, comprising the Director of IndividualPhilanthropy, Director of Institutional Philanthropy, and theDevelopment Operations team lead, in addition to overseeing andleading the nine Development team professionals. They will also bea member of the Senior Management Team, responsible for helping todevelop a strategic execution plan to achieve organizationalresults.
Responsibilities
<ul>
<li>Provide strategic vision and direction to build a first-ratedevelopment program, in partnership with the Executive LeadershipTeam, Development team, and Board of Directors, includingindividual, corporate, and foundation fundraising, and support andensure stellar development operations.</li>
<li>Through a combination of donor, prospect, Board, and staffengagement; intentional pipeline building and authenticstewardship; and creative and innovative fundraising strategies,lead the organization-wide goal of deepening existing andprospective funder relationships, and expanding and diversifyingthe base of supporters and ambassadors.</li>
<li>Maintain a dynamic portfolio of high-net-worth individuals andmajor institutional funders.</li>
<li>Support the Board of Directors, including staffing theDevelopment Committee, as it undertakes greater fundraising andpipeline-building efforts.</li>
<li>Ensure dynamic processes in all phases of prospect management,donor qualification, cultivation, solicitation, stewardship, anddevelopment reporting.</li>
<li>Create and implement a plan for the diversification of fundingtypes, such as expanding our non-U.S. supporter base, competing formore multilateral funding opportunities, and/or acceleratinggrassroots giving.&nbsp;</li>
<li>Ensure the mobilization of virtual and in-person fundraisingactivities, including by leading the biannual Audacious Communitycalls and other development cultivation and stewardshipopportunities.&nbsp;</li>
<li>Communicate regularly with the Executive Vice President,appropriate Executive Leadership Team members, and the SeniorDirector, Global Planning and Strategic Resourcing to understandpotential programmatic funding needs, then work with others on theDevelopment team to identify and pursue funding opportunities tomeet those needs.</li>
<li>With the support of the Development Operations team, provideregular analysis and reporting on the overall performance offundraising against goals and Annual Plan.</li>
<li>Actively manage the Development departmental budget, bringingrisks and opportunities to the attention of the EVP, ExternalRelations and Chief of Staff.</li>
<li>In collaboration with the Senior Director of Communications,devise and implement compelling and consistent external messaging,and build consistent and recognizable identity to further IRAP’sbrand and enhance visibility.</li>
<li>Identify, develop, and mentor the Development team, and fostera team culture of accountability, collaboration, honesty, respect,and joy.</li>
<li>Indirectly manage a team of Development professionals who aremembers of the union.</li>
<li>Together with the Development team, advance DEIAB efforts infundraising, including elevating client and partner voices, andsupporting Development’s role in the achievement oforganization-wide DEIAB goals.</li>
</ul>
Qualifications
Education
<ul>
<li>Bachelor’s degree required.</li>
</ul>
Experience
<ul>
<li>At least ten years of professional experience in amission-driven, nonprofit organization.</li>
<li>Demonstrated success in a Development function/role/position(managing and forging relationships with multiple donorsources).</li>
<li>Five years of management or supervisory experience required;supervisory experience in a unionized environment preferred.</li>
<li>Experience in building a dynamic and effective fundraisingprogram, designed to grow with time and the expanding needs of theorganization.</li>
<li>Experience working with Salesforce, Raiser’s Edge or other CRMdatabase management systems is a plus.</li>
</ul>
Values, Competencies and Skills
<ul>
<li>Highly creative and strategic minded; ability to influence andengage a wide range of donors and build long-termrelationships.</li>
<li>Demonstrated ability to direct broad fundraising initiatives tomeet institutional goals, and proven ability to personally raiseprincipal and major individual and/or institutional gifts.</li>
<li>Superb writing, communication, and analytical skills.</li>
<li>Exceptional organizational and time management skills.</li>
<li>Flexible and adaptable style; a leader who can positivelyimpact both strategic and tactical fundraising initiatives.</li>
<li>Ability to work both independently without close oversight, butalso a team player who will productively engage with others,including IRAP staff, leadership, Board of Directors, and other keystakeholders.</li>
<li>Demonstrated ability to inspire, engage, and motivatestaff.</li>
<li>High standards of professional and ethical conduct, integrity,and accountability.&nbsp;</li>
<li>Must be familiar with nonprofit financial management andprogram budgeting.</li>
<li>Commitment to IRAP’s mission to create a world where refugeesand all people seeking safety are empowered to claim their right tofreedom of movement and a path to lasting refuge.</li>
</ul>
Location
The candidate will work in one of IRAP’s U.S. offices in NewYork City or Washington, DC, but remote work candidates will beconsidered. The position must be able to work within EST workhours, +/- two hours, to facilitate team collaboration.
Job-related Requirements
This position does not require regular office presence.
This position requires the ability to travel (approximately sixtimes per year, including possible international travel),occasional work outside daytime business hours to meet withsupporters and participate in cultivation opportunities, andrepresent IRAP at external events/meetings as and whenrequired.
Compensation
IRAP strives for equity and transparency in its compensationpractices. Compensation is based on experience, education, andinternal equity. The salary for this role is in a range based onmarket data and will be between $158,772 - $180,071.
Benefits
IRAP offers an extremely competitive benefits package in eachlocation. For more information about IRAP’s benefits, please visitour careers page.&nbsp;
IRAP’s benefits vary across office locations, and IRAP seeks tooffer equitable and generous benefits to all employees. IRAP’s U.S.benefits include:
<ul>
<li>Fully paid family health insurance</li>
<li>Retirement options</li>
<li>Extensive PTO (20 or more vacation days &amp; 19 org-wideholidays)&nbsp;</li>
<li>Comprehensive leave time for sickness</li>
<li>Disability and parenting (5 months of parentalleave)&nbsp;</li>
<li>Reimbursement for work from home equipment</li>
<li>Generous opportunities for professional development</li>
</ul>
&nbsp; Benefits
IRAP’s benefits vary across office locations, and IRAP seeks tooffer equitable and generous benefits to all employees. IRAP’s U.S.benefits include:
<ul>
<li>Fully paid family health insurance</li>
<li>Retirement options</li>
<li>Extensive PTO (20 or more vacation days &amp; 19 org-wideholidays)&nbsp;</li>
<li>Comprehensive leave time for sickness</li>
<li>Disability and parenting (5 months of parentalleave)&nbsp;</li>
<li>Reimbursement for work from home equipment</li>
<li>Generous opportunities for professional development</li>
</ul>

Vice President, Development

The incumbent will work under the overall supervision of the Vice-President (Academic Affairs), and functionally under the Head of Port Management. As a faculty member at the World Maritime University, the Assistant Professor is expected to provide teaching/mentoring and research and publication and promote inter-university cooperation in areas related to maritime economics and management.
The Assistant Professor of Maritime Economics and Management is expected to contribute to the overall efforts of WMU to strengthen the economics component in its academic programmes. This position is therefore open to candidates with a wide range of interests and expertise in economic and management matters related to shipping and port operations and management. Areas of focus of potential candidates for this position may include, among others, maritime economics, business, and management.
Responsibilities
The Assistant Professor of Maritime Economics and Management is expected, under the supervision of the Vice-President (Academic Affairs) and functionally under the Head of Port Management, to be engaged in:
<ul>
<li>teaching, including engagement in the MSc teaching programmes in Malmö, WMU Outreach Campuses and other locations as assigned; coordinating and participating in student field studies; mentoring of PhD and MSc students and supervision of research theses/dissertations in areas related to the expertise; maintaining scholarship in the form of publications in peer-reviewed journals, books, book chapters, etc.; developing research projects, submission of project proposals, and delivery of such projects; disseminating research findings at academic and professional conferences and meetings; maintain active engagement and remain up-to-date in area of expertise, including collaborating with UN agencies, EU bodies and relevant industry partners and professional bodies; being involved in distance learning (e-learning) programmes, PDCs, and capacity-building courses as required; serving on WMU committees and work groups, and active participation in administrative, academic, and curriculum duties; and undertake special projects and other duties as required.</li>
</ul>
Education 
<ul>
<li>PhD in the area of Maritime Economics, Policy, Operations, Management or a related subject for the position.</li>
</ul>
Experience
Essential
<ul>
<li>A minimum of three years of experience, after obtaining a PhD, in teaching at the post-graduate level; Demonstrated knowledge of maritime economics and expertise in maritime businesses, such as shipping and port operations and management; Familiarity with IMO key instruments related to trade facilitation; A track record in maritime research and scholarly publication in maritime economics and management or other areas related to the position; Advanced knowledge of international trade and global supply chain.</li>
</ul>
Desirable
<ul>
<li>Professional experience in working within or with shipping and port organizations;</li>
<li>Sea-going and/or industry experiences are highly appreciated;</li>
<li>Experience with the United Nations system; Experience in research project management in relation to the position and in capacity-building programs for developing countries; Experience in organizing conferences and seminars and fund-raising; Experience in economic impact assessment in the context of the UN Sustainability Goals and the major research areas at WMU; Relevant track record of consultancy/advisory activities in/for relevant international fora.</li>
</ul>
Languages
Essential
<ul>
<li>Fluency in spoken and written English.</li>
</ul>
Desirable
<ul>
<li>Knowledge of another UN language would be an advantage.</li>
</ul>
Essential
<ul>
<li>Excellent communication skills in an international and diverse academic community; Ability to work independently and as part of a professional/academic team; Effective organizational skills to manage time and priorities in teaching and administrative duties as appropriate; Ability to act as point of contact for problems/inquiries from students in the areas of expertise; Ability to work in a multicultural environment and to demonstrate gender-sensitive and non-discriminatory behaviour and attitudes; Ability to deal with administrative matters as appropriate to the rank of an Assistant Professor and with reference to other colleagues within WMU.</li>
</ul>
WMU is committed to creating a diverse and inclusive environment of mutual respect. WMU recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities.
WMU seeks to increase the number of women at all levels and, therefore, qualified women are particularly encouraged to apply.
Application
The position offers an attractive salary (P-2 Grade of the ICSC salary scale), free of income tax in Sweden, a benefits package and relocation expenses. Applicants must fill in the Personal History form, which can be found at <a href="https://www.wmu.se/docs/personal-history-form" target="_blank">https://www.wmu.se/docs/personal-history-form</a>, and should send a letter of interest, a complete CV, and the contact information of three referees to Marco Batista, Head of Human Resources (<a href="mailto:mb@wmu.se" target="_blank">mb@wmu.se</a>).
Deadline for Applications: 17 September 2023.

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