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The News &amp; Content unit of the University of Virginia’s <a href="https://communications.virginia.edu/" target="_blank">Office of Communications</a> seeks a Senior Editor to help us tell the dynamic story of UVA and to advance its strategic priorities through content that engages with and grows a multitude of audiences.
This position would be ideal for a seasoned, mature editor at a daily newspaper, magazine or online publication with significant deadline experience and a track record of working with writers to generate compelling stories and improve copy.
The Senior Editor, reporting to the UVA Today Managing Editor, will oversee several direct reports; edit copy for grammar, accuracy, and adherence to Associated Press and local style; and research and write stories as needed. The ideal candidate will be a sharp-eyed, detail-focused journalist who efficiently shepherds daily stories through the editing process while also taking the time to help writers improve their craft. He or she will be attuned to news and current events and be able to quickly identify opportunities to showcase UVA’s students, faculty and staff in the context of the day’s key stories and issues.
Our Content &amp; News team operates a high-quality newsroom that values timeliness and urgency in its content, and collaborates to produce one of higher education’s most successful news products, and the most important strategic communications platform at the University. The <a href="https://news.virginia.edu/" target="_blank">UVA Today</a> Daily Report is delivered Monday through Friday to more than 150,000 recipients, and our UVA Today content attracts more than &nbsp;5 million page views annually.
This is a fast-paced and fun work environment, which provides adequate resources to tell stories that affect people’s lives. It is an enormous opportunity for someone to pursue their journalistic passions while serving an institution committed to serving the greater good. The successful candidate will bring appropriate skills and experience, as well as a comfort with operating in a dynamic environment with the lively character of a daily news operation.
Responsibilities:
<ul>
<li>Edit daily stories for the University’s news outlets to ensure UVA Today’s writing is concise, compelling, and accurate.</li>
<li>Supervise and coach writers.</li>
<li>Assist in story planning so content aligns with and advances UVA’s strategic priorities.</li>
<li>Collaborate with University News &amp; Content colleagues to ensure that storylines selected for emphasis get maximum exposure through the platforms and products managed in University Communications, including social media, digital marketing, and paid content.</li>
<li>Foster productive working relationships with sources across Grounds for coordination, story mining and proactive media relations.</li>
<li>Track owned and earned media progress and measure success using metrics gathered by tools such as Google Data Studio, Parse.ly, etc.</li>
<li>Other duties as assigned.</li>
</ul>
Skills and Competencies:
<ul>
<li>Exceptional writing and editing skills.</li>
<li>Thorough understanding of AP Style.</li>
<li>Outstanding news judgment.</li>
<li>Ability to edit quickly and competently.</li>
<li>Ability to help writers translate complex, technical or scientific subject matter into clear language for broad audiences.</li>
<li>Ability to develop and execute earned-media strategies.</li>
<li>Ability to operate effectively in a deadline-driven communications environment.</li>
<li>Interest in and curiosity about current news and events.</li>
<li>Experience or familiarity with modern communications tools such as the Office suite, social media, and analytics tools.</li>
</ul>
Required education:
<ul>
<li>Bachelor’s degree in communications, journalism, or related field.</li>
<li>At least five years of relevant professional experience.</li>
</ul>
Preferred experience:
<ul>
<li>Proven ability to collegially work with writers with different experience levels, from student writers to veteran wordsmiths.</li>
<li>At least five years writing and editing a daily news publication, or in a higher education, government agency, private or corporate environment.</li>
<li>Experience successfully pitching content for earned media coverage.</li>
</ul>
Anticipated Hiring Range: $85,000 to $100,000, commensurate with experience.
About University Communications: It is our privilege to tell the remarkable and evolving story of the University of Virginia. We are writers, artists, planners + programmers, strategists, and communicators, proudly celebrating, promoting, and publicizing UVA’s iconic reputation, accomplishments, brand, and history. Visit <a href="https://communications.virginia.edu/" target="_blank">our website</a> to find an overview of our latest work, an introduction to our team, and further communications resources.

Senior Editor, UVA Today

<h3>Job Description</h3>
Job DescriptionBenefits: 
<ul>
<li>Health insurance</li>
<li>Opportunity for advancement</li>
<li>Training &amp; development</li>
</ul>
 Event Planner Do you have a thirst for helping people? Would your friends say your attention to detail is unparalleled? Are your communication skills polished? Do you consider yourself a tech-savvy individual? Do you want to play a vital role in providing world-class service to clients? Do you want to work with a company small enough that your contributions will be recognized and applauded, yet large enough to provide you with a great income, excellent benefits, and upward mobility? Are you looking for an organization that you can grow with? One, with a great purpose. If so, this may be the perfect opportunity for you. Company PRAXIS S-10 is a success college for business owners. We create the worlds most successful businesses by teaching executives, business building skills and providing employees communication skills they werent taught at trade school. Owners and executives travel from across the United States and Canada to our home office located in Waterside Lakewood Ranch located in Sarasota, FL monthly for executive leadership development training. Front-line customer interfacing employees attend job specific skill development training programs offered monthly as well. Responsibilities 
<ol>
<li>Ensure clients receive a world-class client experience.</li>
<li>Handle all event pre-event preparation:
<ul>
<li>Effectively communicate with clients the exact details of each training event. (Time, date, location, hotel options.)</li>
<li>Course manual preparation.</li>
<li>Name badge.</li>
<li>Registration.</li>
<li>PowerPoint presentation.</li>
<li>Event material.</li>
<li>Etc.</li>
</ul>
</li>
<li>Handle all during event details:
<ul>
<li>Greeting and registering clients.</li>
<li>Room set-up.</li>
<li>Course manual distribution.</li>
<li>Av set up.</li>
<li>Coordinating food &amp; beverage.</li>
<li>Pictures.</li>
<li>Certificates.</li>
<li>Etc.</li>
</ul>
</li>
<li>Handle all post event details:
<ul>
<li>Entering client details into CRM.</li>
<li>Distributing passwords.</li>
<li>Shipping documents to clients.</li>
<li>Communication of upcoming events.</li>
</ul>
</li>
<li>On-going details
<ul>
<li>Collaborate on effective corporate communication strategies.</li>
<li>Coordinate weekly webinar, including setup, testing, monitoring, and reporting of attendees.</li>
<li>File, organize, and maintain client database.</li>
<li>Daily administration tasks including answering the telephone.</li>
<li>Maintain office image and supply levels including update of current inventory processes.</li>
<li>Administrate all the administrative details that impacts the client experience.</li>
<li>Create client files and setup members in CRM system and LMS system.</li>
<li>Establish and build relationships with the owners and management team of clients.</li>
<li>Create, proofread, and edit internal and external communications educating clients and colleagues on new innovations, developments, and company news.</li>
</ul>
</li>
</ol>
Preferred Knowledge and Skills 1. Impeccable attention to details. 2. Friendly and pleasing personality. 3. Ability to verbally communicate effectively. 4. Commitment to client happiness. 5. Writes clear, precise, well-organized emails, memos, letters, while using appropriate vocabulary, grammar, and word usage. 6. Excellent proofreading skills. 7. Ability to identify inconsistent formatting in electronic files and PowerPoint presentations. 8. Above average PowerPoint skills. 9. Proficient in Excel and willing to learn additional skills. 10. Graphic design a plus. 11. Social media a plus. Preferred Knowledge and Skills 1. Impeccable attention to details. 2. Friendly and pleasing personality. 3. Ability to verbally communicate effectively. 4. Commitment to client happiness. 5. Writes clear, precise, well-organized emails, memos, letters, while using appropriate vocabulary, grammar, and word usage. 6. Excellent proofreading skills. 7. Ability to identify inconsistent formatting in electronic files and PowerPoint presentations. 8. Above average PowerPoint skills. 9. Proficient in Excel and willing to learn additional skills. 10. Graphic design a plus. 11. Social media a plus. Preferred Education 1. BA/BS degree in business, marketing, communication, English, public relations, or sales. 2. However, the ability to perform the role trumps the diploma. Whats In It for You 1. Excellent salary and benefits. 2. 100% paid employee health insurance coverage. 3. Optional dental and vision insurance. 4. Paid Time off. 5. Six paid holidays. 6. 401K retirement program. 7. Life insurance. 8. Tuition reimbursement. Next Steps To explore this opportunity further, provide the following: 1. Complete application. 2. Cover letter optional: Who are you and whats important to you? Equal Employment Opportunity PRAXIS S-10 is proud to be an Equal Employment Opportunity. We do not discriminate on the basis of race, color, religion, age, national origin, ancestry, disability, marital status, gender, sexual orientation, gender identity, gender expression, veteran status, or any other status protected under federal, state, or local law.

Event Planner

<h3>Job Description</h3>
Job DescriptionBenefits: 
<ul>
<li>401(k) matching</li>
<li>Dental insurance</li>
<li>Health insurance</li>
<li>Training &amp; development</li>
<li>Vision insurance</li>
</ul>
 Benefits/Perks 
<ul>
<li>Competitive wages</li>
<li>Career Growth Opportunities</li>
<li>Fun and Energetic Environment</li>
</ul>
Job Summary Do you enjoy the process of planning and carrying out successful events? Are you passionate about providing fun experiences that make people want to return to a business again and again? If so, we want to meet you! We are seeking an Event Planner to organize special events for our company. As the Event Planner, you will coordinate high-quality events that leave a lasting impression on our guests. Your responsibilities will also include setting up and tearing down events. The ideal candidate is outgoing, energetic, and willing to take initiative. Responsibilities: 
<ul>
<li>Plan and organize all elements of event logistics</li>
<li>Conduct market research to identify potential opportunities and interest</li>
<li>Assist Event Manager with budget creation and adherence to it</li>
<li>Negotiate contracts with vendors and suppliers</li>
<li>Ensure compliance with all legal, health, and safety regulations</li>
<li>Evaluate the outcome of events and provide upper management with report and recommendations for improvement</li>
</ul>
Qualifications: 
<ul>
<li>Outgoing, energetic personality with the ability to build business relationships</li>
<li>Previous experiences as an Events Planner or similar role</li>
<li>Ability to take the initiative on projects</li>
<li>Strong organization and time management skills</li>
<li>Excellent verbal and written communication skills</li>
<li>Ability to work in a fast-paced environment and manage multiple priorities simultaneously</li>
<li>Bachelors degree in Event Management or a related field is preferred</li>
</ul>

<h3>Job Description</h3>
Job Description
Position Title: Event Planner (DASA DEC)
Company: ACT1 Federal
Location: Arlington, VA
About ACT1: ACT1 Federal advances our Nation’s and Allies’ critical missions by taking ACTION! We provide mission operations support, technical services, and innovative solutions by leveraging our talented workforce. By doing so, we are making the world a better, safer, and more productive and inclusive place. 
**THIS POSITION IS CONTINGENT UPON CONTRACT AWARD**
Job Description: The Event Planner will work as part of a team on the design, development, and implementation of client events including in-person and virtual workshops, conferences, meetings. Completes tasks related to meeting registration, site logistics, onsite support, and post-meeting follow up. Interacts with project sponsors, with a focus on customer service and understanding of client expectations and needs.
Requirements
<ul>
<li>5+ years’ experience in related field; bachelor’s degree. </li>
</ul>
<ul>
<li>Active Secret Clearance is required. </li>
</ul>
Benefits
· Medical/Dental/Vision Insurance
· ACT1 Employee Stock Ownership Plan (ESOP)
· Company Paid Life and AD&amp;D Insurance
· Company Paid Short-Term Disability 
· Voluntary Long-Term Disability
· Flexible Spending Accounts (FSA)
· Health Savings Account (HAS)
· 401K with employer match
· Paid Time Off 
· Paid Holidays
· Parental Leave
· Military Leave
· Education, Training &amp; Professional Development
· Voluntary Accidental Injury/Critical Illness/Hospital Care
· Voluntary Pet Insurance, Legal Resources, and Identity Protection
 
<a href="https://act1federal.com/careers/" target="_blank">https://act1federal.com/careers/</a>
Equal Opportunity Statement: ACT1 Federal is an Equal Opportunity and Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.

<h3>Job Description</h3>
Job Description
The event planner will need to perform the following duties:
A. Responsible for the arrangements for conferences, seminars, and events and include: 
B. Perform site location research, and also arrange audio-visual and information technology support. 
C. Liaison support with venue and reserving of facilities and contract negotiations if stakeholders or partners do not provide facility. 
D. Coordination and implementation of third-party participation of the events and public private partnership activities. Including inviting and confirming speakers for the meeting, webinar, or event. 
E. On-site meeting and registration support and automation and telecommunications support. 
F. Post-event support. The Contractor will prepare a spread sheet of participants and meeting action items (if necessary). If the event is a training session, the Contractor shall prepare a meeting evaluation, and provide to participants and analyze the results which includes suggestions and recommendations. 
G. Collection management of third-party payment for participation 
H. Provide automation and telecommunications to support monthly stakeholder teleconferences by sending out meeting notices, recording action items, and sending follow up items to stakeholders. 
I. Promote public awareness of training events including message creation, disseminate information to partners via email and on social media. 
J. Perform research to identify business training program best practices.
Skills and experience required
a. Must have a minimum of 8 years of event planning experience. 
b. Minimum B.A. or B.S. degree

<h3>Job Description</h3>
Job Description
CDLI Overview
Community Development Long Island (CDLI) is the only full-service collection of community development entities that change Long Islanders’ lives for success in home creation and financial growth. CDLI supports these achievements on the individual and community level by offering innovative solutions and resources to achieve personal and community economic growth. 
Position Summary
The Event Planner will manage all aspects of event development and execution including vendor management (sourcing services, negotiating pricing, contracting, payment, etc.), setup, implementation, activation, breakdown, and post-mortem reporting. This role requires attention to details, meeting strict deadlines, staying within budget and ensuring all aspects of the event are carried out as planned for CDLI, including but not limited to fundraisers such as CDLIs Annual Luncheon, community outreach events, donor appreciation gatherings, employee events and more. 
Responsibilities:
- Develop and implement event plans and budgets in alignment with internal departments objectives and the organization’s strategic marketing plan. 
- Collaborate with organization leadership, internal departments, community organizations, municipal authorities and partners as needed to establish the requirements for an event and to ensure cohesive event promotion.
- Communicate with event stakeholders throughout the planning process.
- Manage event timelines and ensure that all events are executed smoothly and efficiently.
- Build and maintain relationships with external partners, including vendors, venues, sponsors, community organizations and other industry contacts.
- Locate resources, visit sites, and lead pre-event meetings to help staff make decisions about event design.
- Plan and facilitate logistics for all events, including but not limited to contract negotiations, guest lists, venue preparation, presentation materials, security, catering, entertainment, transportation, equipment, decor, and marketing materials, etc.
- Troubleshoot any issues that arise on event day.
- Support CDLIs social media plan during events (taking and posting photos, tracking hashtags, tagging individuals and organizations, etc.) as planned in collaboration with the Assistant Director of Marketing. 
- Conduct post-event evaluations to assess success, gather feedback, and identify areas for improvement.
Requirements: 
- 3 years of experience in event planning/coordination
- A high-touch customer service mindset.
- Ability to handle pressure and make good decisions quickly
- Proficient in Microsoft Suite (Outlook, Teams, Excel, Word, PowerPoint). 
- Exceptional interpersonal skills, capable of working well with others. 
- Proactive, detail-oriented with strong organizational skills. 
- Creativity with the ability to manage multiple projects simultaneously.
- Ability to work flexible hours, including evenings and weekends, as needed.
- Must be able to lift event equipment to load, offload, and set up event infrastructure (canopies, banners, tables, chairs, etc.)
- Must possess a valid driver’s license
- Utilize personal vehicles for event related travel (costs to be reimbursed as per Federal allowances).
- Available and able to travel within and across CDLIs geographic territory (all of Nassau and Suffolk Counties, Brooklyn and Queens)
 
This job description is not intended to be all inclusive and the employee will perform other reasonably related duties as assigned.

<h3>Job Description</h3>
Job Description
SWMG 
Event Planning Specialist
Job Details
<ul>
<li>Dress Code: Business professional (Dress to Impress)</li>
<li>Hours: Tuesdays and Thursdays from 4:00 m to 10:00 pm and Fridays 11:00am to 5:00pm, 2-3 weekends per year plus other events as needed</li>
<li>Hourly: $20 - $25 per hour</li>
</ul>
Do you have a passion for creating memorable and seamless experiences? Are you looking for an exciting career in event planning?
Fast growing financial planning and investment management firm is looking for an Event Planning Specialist. This extraordinary person would be extremely personable, charming, and well organized. They should exhibit the highest integrity and a reputation for putting the client first. If this is you, please read further...
This career offers competitive pay, bonuses, benefits and a great team to back you up. There is opportunity for career growth in several of the family of companies including wealth management, real estate and recruiting.
Why Strittmatter? Strittmatter Wealth Management Group, LLC (SWMG) is a boutique financial planning and investment firm located in downtown Fort Worth, TX. We have been in business since 2007 and specialize in retirement planning, investment management and business planning. What makes us different is that we are an independent investment firm that offers unique investment options that many other firms do not offer including Alternative Investments, Private Real Estate portfolios and access to world class Institutional Managers. For more information about our firm visit stritttmatterwealth.com. We look forward to meeting you!
Job Duties and Responsibilities
<ul>
<li>Plan, coordinate and attend seminars, webinars, classes and client events located in and around Fort Worth, TX</li>
<li>Confirm and schedule attendees using scripts</li>
<li>Introduce the speaker before each event using a script</li>
<li>Problem solve during events</li>
<li>Drive conversions of attendees to scheduled prospects</li>
<li>Talk with attendee's and build rapport quickly</li>
<li>Process post event Evaluation Forms and input into CRM software</li>
<li>Track KPIs weekly using spreadsheets</li>
<li>Manage a very full calendar of 50+ events per year</li>
<li>Work evenings on Tuesdays and Thursdays weekly. 2-3 weekends a year</li>
<li>Photograph events using iPhone</li>
<li>Posting event photos and engagements to social media</li>
</ul>
Job requirements
<ul>
<li>3+ years of experience in event planning</li>
<li>Sales training</li>
<li>Evenings available for marketing events</li>
<li>3 References</li>
</ul>
Job Skills Required
<ul>
<li>Highly motivated and detail-oriented</li>
<li>Prior experience with event management, hospitality, marketing, or a related field</li>
<li>Proven experience as an event specialist or similar role</li>
<li>Excellent communication skills</li>
<li>Creative thinker with keen eye for details</li>
<li>Ability to work under pressure, and meet tight deadlines</li>
<li>Problem solver under pressure</li>
<li>Personable, professional, and courteous</li>
<li>Professional public speaking and presenting skills</li>
<li>Excellent organization and time management skills</li>
<li>Detail oriented to ensure quality standards are met</li>
<li>Provide a high level of client service in a calm, courteous and professional manner</li>
<li>Ability to work independently as well as collaboratively within a team environment</li>
<li>High proficiency in technology including: Microsoft Office, Google Suite, CRM software, Zoom, Teams, LinkedIn, Instagram, Facebook</li>
</ul>
Software Used
<ul>
<li>Microsoft Office (Word, Excel, PowerPoint, Outlook)</li>
<li>CRM (Redtail)</li>
<li>Microsoft Teams</li>
<li>Google Suite (Docs, Sheets)</li>
<li>Zoom</li>
<li>Facebook</li>
<li>Instagram</li>
<li>LinkedIn</li>
</ul>
 Job Posted by ApplicantPro

<h3>Job Description</h3>
Event Planner needed for a versatile, community-focused space where individuals and businesses can connect, collaborate, and celebrate. Located in a beautifully revitalized building in the heart of Selma, NC, we offer dynamic coworking spaces, adaptable event venues, and a welcoming atmosphere that fosters productivity and creativity. Our mission is to nurture connections and make every gathering memorable.
Role Overview: We’re seeking an enthusiastic and highly organized Event Planner to join our team and help bring our community’s celebrations and collaborations to life. This role will be key to creating unforgettable experiences—from professional meetings to weddings, workshops, and community festivals. The ideal candidate thrives in a fast-paced, people-first environment and brings creativity, logistical expertise, and a passion for building meaningful experiences.
&amp;#x1F6E0;️ Key Responsibilities
<ul>
<li>Coordinate and oversee events from conception to completion, ensuring a seamless and memorable experience</li>
<li>Liaise with clients to understand their vision and tailor events to their goals and preferences</li>
<li>Manage vendor relationships and ensure timely setup and teardown</li>
<li>Collaborate with coworking and venue teams to maximize space utility and availability</li>
<li>Create detailed event proposals, budgets, and timelines</li>
<li>Ensure all events align with Iver Oak Commons’ community-first mission and brand standards</li>
<li>Address issues proactively to prevent disruptions and maintain operational excellence</li>
<li>Maintain clear and open communication with clients, vendors, and internal staff</li>
</ul>
✅ Qualifications
<ul>
<li>Proven experience planning and managing a variety of events (corporate, social, community)</li>
<li>Proven experience planning and managing a variety of events (corporate, social, community)</li>
<li>Excellent organizational and multitasking skills</li>
<li>Strong interpersonal and client relationship skills</li>
<li>Comfort with flexible schedules, including evenings and weekends</li>
<li>Familiarity with event software or project management tools is a plus</li>
<li>Knowledge of local vendors and venues is a bonus</li>
</ul>
&amp;#x1F331; What We Offer
<ul>
<li>A collaborative and welcoming work environment</li>
<li>The opportunity to impact a growing, community-centered business</li>
<li>Competitive pay and flexible scheduling</li>
<li>Professional growth within a thriving coworking and events ecosystem</li>
</ul>

Special Event Planner

<h3>Job Description</h3>
Responsibilities:
We are looking for an Events Planner to join our Agricultural Solutions team in Research Triangle Park, NC. ***'s Agricultural Solutions division connects innovation, customers, partners and agricultural experts and integrates sustainability criteria into all business decisions. We help farmers deliver the best possible outcomes, working to achieve the balance between economic, environmental, and social value creation for sustainable and efficient agriculture.
 
As an Events Planner, you will manage, plan, and execute multiple, complex, and concurrent events to support the APN business in the USA. This includes producing and managing all aspects of high-quality events, utilizing
digital environments and other technology platforms. You will need excellent stakeholder and project management skills to ensure the alignment of event logistics with clear, results-focused execution, and the ability to identify efficiencies and improvements to the events strategy. You will need to be able to travel up to 25% overnight in this role.
<ul>
<li>Planning and project-managing large, high-visibility tradeshows, customer events, internal conferences, and media events to create an exceptional experience that aligns with business and stakeholder expectations.</li>
<li>Overseeing logistics for events, including event space, contracts, agenda planning, AV requirements, meeting room setups, equipment and labor, menu selection, speaker coordination, sponsorship management, decor, signage, collateral, graphics, transportation, and event reconciliation and reporting.</li>
<li>Ensuring clear communication with stakeholders throughout the planning and execution phases to guarantee alignment and satisfaction.</li>
<li>Developing and managing relationships with vendors to secure necessary services and products for successful event execution, ensuring quality and adherence to budget constraints.</li>
<li>Traveling to and managing all aspects of events on-site, ensuring smooth execution of logistics and that the event meets established goals and objectives.</li>
<li>Identifying industry trends and best practices to improve event efficiency, cost savings, and execution, while assisting team members with events as needed.</li>
</ul>
 
Qualifications:
<ul>
<li>Four plus years of event management experience, preferably within a corporate, large venue, or event management capacity.</li>
<li>Exceptional time management and organizational skills with a proven record of success in planning, managing, and executing multiple events simultaneously.</li>
<li>Excellent written and oral communication skills at all levels, with the ability to succinctly convey updates and project plans.</li>
<li>Experience managing mid- to large-size budgets, with advanced knowledge of contractual language pertaining to meetings and events, and significant experience negotiating with vendors.</li>
<li>Proven ability to work independently and as part of a team, maintaining a calm demeanor under pressure.</li>
<li>Adaptability to situations and ever-changing demands, with a high level of organization to handle multiple tasks and meet strict deadlines.</li>
<li>Experience with event registration systems and event mobile app platforms.</li>
</ul>

<h3>Job Description</h3>
Job Description
Contractor Position: Please note, this will be a contracted position with our client, Gilead Sciences (August 2025 - December 2025 and maybe through 2026). Learn more about Gilead Sciences here: <a href="https://www.gilead.com/" target="_blank">https://www.gilead.com/</a>.
Job Overview: 
<ul>
<li>Responsible for project management and coordination of all event planning logistics pertaining to US Medical Affairs External Programs, mainly to Advisory Meetings</li>
<li>Use Gilead project management software (Asana) and templates to effectively manage simultaneous programs from the US Medical Affairs Meeting &amp; Events team</li>
<li>Coordinate and process external speaker contracts, payments, and reporting pertaining to US Medical Affairs Meeting &amp; Events Team</li>
<li>Provide onsite support during US Medical Affairs meeting &amp; Events programs to ensure accurate execution of program plans</li>
</ul>
Tasks: 
<ul>
<li>Collaborate with the US Medical Affairs team to forecast upcoming programs and provide project plans on all relevant projects</li>
<li>Maintain all calendars and communication for internal and external audiences of the US Medical Affairs events, including but not limited to Advisory Meetings</li>
<li>Manage the venue sourcing, selection, and management process pertaining to US Medical Affairs external programs. Management of venue responsibilities include but not limited to; contract reviews, food and beverage orders, space set-up and audio-visual order</li>
<li>Maintain Gilead’s project management software (Asana) up to date with project details including capture of key project deadlines and milestones</li>
<li>Maintain detailed program budget sheets and ensure accurate and timely budget reconciliation process</li>
<li>Develop, test, and launch registration platforms pertaining to Medical Affairs programs, which may include hotel and air coordination for HCP attendees</li>
<li>Develop and print any necessary onsite materials</li>
<li>Ensure all documentation for program management is captured and achieved accordingly for relevant programs.</li>
<li>Maintain the appropriate documentation and approvals for all necessary programs, including use of Veeva Events Management system</li>
<li>Travel to and provide onsite delivery of US Medical Affairs programs</li>
</ul>
Qualifications/ Desired Skills:
<ul>
<li>Demonstrate developing skills within analytical expertise, influence, and initiative:
<ul>
<li>Initiative within planning and proactivity – operates outside the scope of expectations and is pro-active in taking on additional cross-functional responsibilities to improve efficiencies.</li>
<li>Strategic thinking – demonstrates strategic orientation by recognizing simpler patterns in complex situations and projecting outcome.</li>
<li>Pro-actively identifies gaps and increases efficiencies in current standard operating processes.</li>
<li>Proficient in Microsoft Office suite.&nbsp; Comfortable embracing new technologies and digital tools such as financial management, work order management and mobile app technologies</li>
<li>Experience with Sharepoint, SAP/Ariba advantageous</li>
</ul>
</li>
<li>Must have demonstrated excellence in negotiating vendor contracts and managing vendors</li>
<li>Must have demonstrated excellence in managing multiple, simultaneous, complex projects</li>
<li>Must have demonstrated excellence in providing customer service and establishing effective working relationships with a diverse range of internal and external key stakeholders.</li>
<li>Must have demonstrated excellent communication and problem-solving skills</li>
<li>Must have demonstrated excellence in working independently under pressure</li>
<li>Must have demonstrated success in supervising the tasks of more junior employees</li>
<li>Must have experience in giving formal presentations to internal groups or departments</li>
<li>Execution and problem-solving skills under pressure is core to this role.</li>
</ul>
Specific Education and Experience Requirements:
<ul>
<li>Requires a minimum of 2-years relevant experience in the project planning.</li>
<li>Pharmaceutical or health care industry an advantage.</li>
</ul>
Company DescriptionBryan Allen Events (BAE) specializes in producing corporate events such as product launches, meetings, conventions, and road shows. Our team at BAE has been built to reflect confidence, attention to detail and strong work ethic in all we do. We are experienced and enthusiastic about creating amazing experiences for clients and attendees alike. We live for the excitement of taking on projects and giving our clients and their events the utmost care. Each of our team members has extensive knowledge and poise in the industry while individually bringing something unique to the table. For more information visit us at <a href="http://www.bryanallen.com" target="_blank">www.bryanallen.com</a>. 
<h3>Company Description</h3>
Bryan Allen Events (BAE) specializes in producing corporate events such as product launches, meetings, conventions, and road shows. Our team at BAE has been built to reflect confidence, attention to detail and strong work ethic in all we do. We are experienced and enthusiastic about creating amazing experiences for clients and attendees alike. We live for the excitement of taking on projects and giving our clients and their events the utmost care. Each of our team members has extensive knowledge and poise in the industry while individually bringing something unique to the table. For more information visit us at <a href="http://www.bryanallen.com" target="_blank">www.bryanallen.com</a>.

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