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<h3>Job Description</h3>
Job Description
Hudson River Housing improves lives and communities through housing with compassion and development with vision. We are dedicated to building strong, sustainable communities by developing and preserving quality affordable housing and helping families and individuals obtain and maintain housing through education, advocacy and support services. 
We are a committed group of people from all backgrounds who care deeply about our community and want to make it a better place.

Position: Human Resource Assistant

General Description: 
Human Resource assistant will be directly responsible for certain HR functions of the agency. The hiring process, staff orientations, employee recognition, training compliance as well as employee benefits, all fall under the HR umbrella within the agency. 

Principal Duties:

<ul>
<li>Oversee hiring process</li>
<li>Monitor authorization to hire form</li>
<li>Draft, place &amp; monitor advertisements </li>
<li>Gather/sort &amp; forward resumes</li>
<li>Set up initial interviews</li>
<li>Perform background/reference checks</li>
<li>Prepare &amp; disseminate hire &amp; rejection letters </li>
</ul>
<ul>
<li>Manage Staff Orientations</li>
<li>Assist in presenting and explaining personnel policy </li>
<li>Complete benefit enrollments</li>
<li>Complete orientation checklist</li>
<li>Assist with quarterly employee orientation meetings</li>
<li>Help Oversee Employee Recognition/Staff Development</li>
<li>Coordinate staff awards and recognition</li>
<li>Assist with coordinating Summer/Winter Employee Outings</li>
</ul>
<ul>
<li>Monitor Compliance with Policies &amp; Regulatory Bodies</li>
<li>Maintain strict confidentiality of all personnel matters</li>
<li>Maintain adherence to Personnel Policy </li>
<li>Monitor compliance with trainings and grant related requirements </li>
<li>Monitor poster compliance at all sites</li>
<li>Maintain/monitor the updating of documents in personnel files (&amp; file documents)</li>
<li>Assist with front desk duties</li>
</ul>
 
Qualifications:
<ol>
<li>Must be friendly and outgoing, have excellent oral &amp; written skills, be computer proficient, hands-on and a self-starter. </li>
<li>Must be able to maintain strictest confidentiality in all personnel matters. </li>
<li>Requires the ability to work independently with minimal supervision; must be a self-starter, organized and detail-oriented.</li>
<li>High School Diploma a must. At least two (2) years related experience required. </li>
<li>Must have a strong commitment to personal and professional ethics and standards and be able to set and maintain appropriate boundaries.</li>
</ol>
 
Immediate Supervisor: Director of Human Resources

Equity is a core value at Hudson River Housing. We believe in promoting a culture that decenters bias, celebrates difference, enhances equitable communication, and nurtures relationship building.

It is important to us that community members have access to stable means of economic growth. We are continually committed to hiring from within our community including applicants with lived experience that can inform and strengthen our work. 
Hudson River Housing is dedicated to maintaining a work environment that is free from harassment and discrimination on the basis of age, race, creed, color, national origin (including ancestry), religion, gender or sex, gender identity or expression, sexual orientation, pregnancy (including childbirth and related medical conditions), alienage or citizenship status (unless required by law), disability, reproductive health decision making (including, but not limited to, the decision to use or access a particular drug, device, or medical service), marital status, partnership status, caregiver status, domestic violence victim status, familial status, military status, unemployment status, genetic information (including genetic characteristics), or any other protected status under federal, state, or local laws. Hudson River Housing is dedicated to the fulfillment of this policy with respect to all aspects of employment, including, but not limited to, recruiting, hiring, placement, transfer, training, promotion, compensation, termination, and all other terms, conditions, and privileges of employment.

Human Resource Assistant

<h3>Job Description</h3>
Job DescriptionWe are looking for a reliable and detail-oriented Human Resource Assistant to support our team with project coordination and administrative tasks. In this long-term contract role, you will play a key part in managing project workflows, ensuring compliance with quality standards, and fostering effective communication among stakeholders. This position is based in Boca Raton, Florida. Responsibilities: • Coordinate and track project timelines, deliverables, and milestones to ensure objectives are met. • Oversee the maintenance and organization of project documentation, including reports and records. • Monitor progress and update stakeholders regularly on the status of ongoing projects. • Facilitate communication between team members, suppliers, and other stakeholders to ensure smooth project execution. • Ensure adherence to internal processes and established quality standards throughout all phases of the projects. • Provide administrative support related to HR processes and project coordination. • Utilize advanced Excel skills to create, manage, and analyze spreadsheets essential to project workflows. • Collaborate with cross-functional teams to address challenges and drive project success. • Identify and address any risks or issues that may impact project delivery. • Support the selection and management of project components to align with business objectives.• Proficiency in Microsoft Excel, including advanced spreadsheet management and analysis. • Solid understanding of Human Resources processes and administration. • Strong project management skills, with experience in task tracking and milestone coordination. • Ability to communicate effectively with team members and stakeholders. • Exceptional organizational skills with attention to detail and accuracy. • Familiarity with quality standards and compliance procedures. • Proven ability to work collaboratively in a fast-paced environment. • Previous experience in a similar role involving supplier coordination and documentation management.

<h3>Job Description</h3>
Job Description
About the Role:
The Human Resource Assistant at Joint Active Systems, Inc. plays a vital role in supporting the HR department within the finance and insurance sector by ensuring smooth and efficient HR operations. This position is responsible for assisting with recruitment processes, maintaining employee records, and facilitating communication between management and staff. The role requires managing administrative tasks such as scheduling interviews, onboarding new hires, and processing employee documentation with accuracy and confidentiality. The HR Assistant contributes to fostering a positive workplace environment by supporting employee engagement initiatives and addressing routine inquiries. Ultimately, this position helps maintain compliance with company policies and relevant labor laws, contributing to the overall effectiveness and professionalism of the HR function.
Minimum Qualifications:
<ul>
<li>High school diploma or equivalent; Associate’s degree in Human Resources, Business Administration, or related field preferred.</li>
<li>Basic understanding of HR principles and employment laws relevant to the finance and insurance industry.</li>
<li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience with HR information systems.</li>
<li>Strong organizational skills with the ability to manage multiple tasks and maintain attention to detail.</li>
<li>Excellent verbal and written communication skills.</li>
</ul>
Preferred Qualifications:
<ul>
<li>Previous experience working as an HR Assistant or in a similar administrative role within the finance or insurance sector.</li>
<li>Familiarity with applicant tracking systems (ATS) and payroll software.</li>
<li>Certification such as PHR (Professional in Human Resources) or SHRM-CP (Society for Human Resource Management - Certified Professional).</li>
<li>Knowledge of employee benefits administration and labor compliance requirements.</li>
<li>Ability to handle sensitive information with discretion and maintain confidentiality.</li>
</ul>
Responsibilities:
<ul>
<li>Assist in the recruitment process by posting job openings, screening resumes, and coordinating interview schedules.</li>
<li>Maintain and update employee records in HR databases with a high degree of accuracy and confidentiality.</li>
<li>Support onboarding activities including preparing new hire documentation and facilitating orientation sessions.</li>
<li>Respond to employee inquiries regarding HR policies, benefits, and procedures in a timely and professional manner.</li>
<li>Coordinate and support employee engagement initiatives and training programs as directed by HR management.</li>
<li>Ensure compliance with company policies and relevant labor regulations by assisting in audits and documentation.</li>
<li>Prepare routine HR reports and assist with payroll processing as needed.</li>
</ul>
Skills:
The required skills such as proficiency in Microsoft Office and HR information systems are used daily to manage employee records, prepare reports, and communicate effectively with candidates and staff. Strong organizational skills enable the HR Assistant to coordinate recruitment activities and onboarding processes efficiently, ensuring deadlines are met and documentation is accurate. Excellent communication skills facilitate clear and professional interactions with employees and management, helping to resolve inquiries and support employee engagement. Preferred skills like familiarity with applicant tracking systems and payroll software enhance the ability to streamline recruitment and compensation processes. Additionally, knowledge of labor laws and benefits administration supports compliance efforts and contributes to maintaining a positive and legally compliant workplace environment.

<h3>Job Description</h3>
Job DescriptionJob Summary
We are seeking a motivated and detail-oriented HR Assistant to join our Human Resources team. The HR Assistant will provide administrative support to ensure efficient operations of the HR department. The ideal candidate is organized, proactive, and passionate about people operations.
Responsibilities
<ul>
<li>
Assist with day-to-day operations of the HR functions and duties
</li>
<li>
Maintain employee records (soft and hard copies)
</li>
<li>
Process documentation and prepare reports relating to personnel activities (staffing, recruitment, etc.)
</li>
<li>
Coordinate in conjunction with the HR Director, projects, meetings, and training seminars
</li>
<li>
&nbsp;Support the onboarding process
</li>
<li>
Address employee queries about HR-related issues and report to back to HR Director
</li>
<li>
Support payroll preparation by providing relevant data&nbsp;
</li>
<li>
Assist in updating HR policies and procedures
</li>
<li>
Help organize and maintain HR digital and paper files
</li>
<li>Other duties as role evolves</li>
</ul>
Requirements
<ul>
<li>
Proven experience as an HR Assistant, HR Coordinator, or similar role
</li>
<li>
Understanding of HR functions
</li>
<li>
Strong organizational and time-management skills
</li>
<li>
Excellent written and verbal communication skills
</li>
<li>
Degree in Human Resources or related field is preferred
</li>
</ul>
Preferred Qualifications
<ul>
<li>
Experience with recruiting or onboarding
</li>
<li>
General knowledge of labor laws and HR regulations
</li>
</ul>
What We Offer
<ul>
<li>
Competitive salary and benefits
</li>
<li>
Opportunities for growth and development
</li>
</ul>

<h3>Job Description</h3>
Job Description
Human Resources Assistant
BASIC FUNCTION&nbsp;: Performs a variety of HR and administrative functions.&nbsp;
SCOPE OF WORK&nbsp;: Assist and coordinate with office activities to ensure and achieve maximum expense control and productivity. Assist with developing procedures for the office activities, such as filing, record maintenance, and inactive files. Familiar with a variety of concepts, practices, and procedures. Relies on extensive experience and judgment to plan and accomplish goals.
ESSENTIAL DUTIES AND RESPONSIBILITIES
<ul>
<li>Maintain an understanding of each HR/Office functional area</li>
<li>Maintain current knowledge of Equal Employment Opportunity (EEO) and affirmative action guidelines and laws, such as the Americans with Disabilities Act (ADA).</li>
<li>Hire employees and process hiring-related paperwork.</li>
<li>Interpret and explain human resources policies, procedures, laws, standards, or regulations.</li>
<li>Prepare or maintain employment records related to events such as hiring, termination, leaves, transfers, or promotions, using human resources management system software.</li>
<li>Inform job applicants of details such as duties and responsibilities, compensation, benefits, schedules, working conditions, or promotion opportunities.</li>
<li>Contact job applicants to inform them of the status of their applications.</li>
<li>Interview job applicants to obtain information on work history, training, education, or job skills.</li>
<li>Ensure program compliance, safety procedures contracts, state and federal regulations.</li>
<li>Maintain employee files to insure they are in compliance with the Agency and DSDS regulations.</li>
<li>Handle confidential and sensitive information with poise, tact, and diplomacy.</li>
<li>Organize and prioritize large volume of information and assignments, including paper and electronic filing through network server.</li>
<li>Work independently and within a team on special and ongoing projects when necessary</li>
<li>Projects a positive image of organization and conduct one’s self professionally at all times, when dealing with internal and external colleagues, consistent with the values and culture of the organization.</li>
<li>Conduct reference or background checks on job applicants</li>
<li>Perform all other duties as assigned.</li>
<li>Assist HR Supervisor, CEO, Executive Director as needed.</li>
</ul>
KNOWLEDGE, SKILLS AND ABILITIES&nbsp;;
<ul>
<li>Strong interpersonal skills and customer service</li>
<li>Must have knowledge of the HIPAA laws of 1996 to maintain and safeguard confidential medical and personal records</li>
<li>Multi-line phone, copiers and fax machines</li>
<li>Effective written and oral communication skills</li>
<li>Ability to consistently be at work and on time</li>
<li>Ability to maintain a confidential working relationship</li>
<li>Excellent personal organizational skills</li>
<li>Ability to follow oral and written instructions</li>
<li>Ability to communicate effectively and maintain a positive attitude</li>
</ul>
QUALIFICATIONS:
<ul>
<li>Must have a high school diploma or GED</li>
<li>1-2 years in HR experience preferred</li>
<li>Must be at least eighteen years of age and have a valid Alaska Drivers License</li>
<li>Must be able to pass a Criminal Background Check</li>
<li>Must have a high level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrative poise, tact, and diplomacy</li>
<li>Must be able to interact and communicate with individuals at all levels of the organization.</li>
<li>Must have knowledge of a variety of computer software applications in accounting, word processing, spreadsheets, database and presentation software (Microsoft Outlook, Word, PowerPoint and Excel)</li>
</ul>
WORK ENVIRONMENT:
<ul>
<li>Ability to work in an office setting</li>
<li>Position may require extended hours including evenings and weekends.</li>
</ul>
Schedule:
<ul>
<li>Monday thru&nbsp;Friday</li>
</ul>
Salary/Benefits:
<ul>
<li>Competitive Pay</li>
<li>Paid Time Off</li>
<li>Healthcare</li>
<li>Dental</li>
<li>Vision</li>
<li>Life Insurance&nbsp;</li>
<li>Health Savings Account</li>
<li>401K Savings Plan</li>
</ul>
ACKNOWLEDGMENT:
Note: The above statements are intended to describe the general nature of the work performed. These statements are not to be construed as an exhaustive list of all responsibilities, tasks and skills required of an employee in this position. HAHOC reserves the right to require that other tasks be performed when warranted (for example by emergencies, changes in personnel or workload, corporate reorganization, or technical development).
Hearts &amp; Hands Of Care, Inc is an equal opportunity employer and does not discriminate in employment on the basis of race, color, religion, sex, national origin, age, disability, marital status, changes in marital status, pregnancy, and parenthood.
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<h3>Job Description</h3>
Job Description
JOB TITLE: Human Resource Assistant 
DEPARTMENT: Human Resources 
REPORTS TO: VP of Human Resources, Chief People Officer
UNIVERSITY MISSION: Rochester University prepares students for professional and personal success as they serve in God's world. 
POSITION SUMMARY: The Human Resource Assistant will perform administrative tasks and services to support effective and efficient operations of the organization's human resource department. We are searching for a qualified HR assistant to provide administrative support to our Human Resources department. Reporting to the VP of Human Resources, the assistant will help with payroll, recruiting, scheduling, and training tasks. The assistant will also act as the primary liaison between the department and other employees. Our employees are the foundation of our company, and we are committed to creating an environment where everyone can thrive. Our HR assistant will be a key part of ensuring employee success and will have room to grow their career.
EDUCATION AND/OR EXPERIENCE REQUIRED:
<ul>
<li>Bachelor’s degree in human resources or equivalent relevant experience</li>
<li>At least 1 year of experience as a HR Assistant</li>
</ul>
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Employee Data Management
<ul>
<li>Maintain accurate, up-to-date, and organized human resource files, records, and documentation.</li>
<li>Safeguard the integrity and confidentiality of all HR files and sensitive employee information.</li>
<li>Conduct regular audits of HR files to ensure compliance with company policies and legal requirements.</li>
<li>Process new hire paperwork and manage onboarding documentation efficiently.</li>
<li>Manage employee leaves of absence requests and time-off approvals in accordance with company policies.</li>
</ul>
Recruitment
<ul>
<li>Post job openings through ADP Workforce Now and other platforms, providing end-to-end support to hiring managers throughout the recruitment process.</li>
<li>Coordinate and manage the onboarding experience for new employees to ensure a seamless transition into their roles.</li>
<li>Serve as the primary point of contact for new hires, addressing inquiries and offering guidance during their onboarding journey.</li>
</ul>
Benefits Administration
<ul>
<li>Serve as a knowledgeable resource for employee inquiries regarding benefits plans and options.</li>
<li>Enroll new employees in benefits program while ensuring accuracy and timeliness.</li>
<li>Process benefit changes, updates, and terminations as needed.</li>
<li>Assist with payroll and benefits reconciliations and audits and resolve discrepancies promptly.</li>
</ul>
Compliance &amp; Performance Management 
<ul>
<li>Maintain accurate compliance records and manage ongoing communication with employees to ensure adherence to policies and regulations.</li>
<li>Execute administrative tasks essential for fulfilling compliance requirements, including documentation and reporting.</li>
<li>Support in preparing and managing performance improvement plans, reassignments, suspensions, resignations, retirements, and employee exits with professionalism and confidentiality.</li>
</ul>
Administrative Tasks
<ul>
<li>Answer phone calls professionally and serve as front desk receptionist for the Executive Suite</li>
<li>Provide clerical support to the HR department, ensuring efficient and effective daily operations.</li>
<li>Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations.</li>
<li>Manage office supplies and equipment to maintain a well-functioning department</li>
<li>Provide relevant data to support payroll processing and generate requested reports accurately.</li>
<li>Perform additional duties as assigned to meet organizational needs effectively.</li>
</ul>
Community Steward
<ul>
<li>Foster a workplace culture where all employees feel safe, valued, and supported by addressing concerns promptly and professionally.</li>
<li>Deliver exceptional internal customer service by responding with empathy and treating each interaction as an opportunity to build trust, demonstrate organizational care, and create positive workplace experiences.</li>
<li>Promote an inclusive Rochester through demonstration of our Diversity Statement. Participate in developmental activities to increase understanding and awareness of issues related to diversity, equity and inclusion both individually and as related to my field of work, profession or discipline.</li>
</ul>
REQUIRED SKILLS AND ABILITIES:
<ul>
<li>Strong organizational skills with a keen attention to detail. Demonstrated ability to manage multiple tasks, prioritize effectively, and meet deadlines in a fast-paced environment.</li>
<li>Excellent verbal and written communication skills with the ability to articulate complex information clearly and concisely to diverse audiences.</li>
<li>Excellent interpersonal skills showcasing the ability to handle sensitive and confidential situations with utmost tact, professionalism, and diplomacy.</li>
<li>Proficiency with Microsoft Office Suite and Google Workspace (formerly GSuite).</li>
<li>Demonstrated ability to quickly adapt to and master new software systems, including payroll management and ADP Workforce Now as the Human Resource Information Systems (HRIS).</li>
<li>Basic understanding of core HR principles and current employment laws, with a commitment to staying updated on industry trends and legal requirements.</li>
<li>Demonstrated commitment to maintaining confidentiality and exercising sound judgment in handling sensitive information.</li>
<li>Flexibility to learn new processes, systems, and technologies as the role and organization evolve.</li>
<li>Supportive of the University mission. Indicators of this support include a demonstrated personal faith in Jesus Christ and being active in a local church.</li>
</ul>

HUMAN RESOURCE ASSISTANT

<h3>Job Description</h3>
Job DescriptionHR Assistant (Temp) | $18.00-$22.00 | Monday – Friday/ 7:30 AM – 4:30 PM | 77070 | Temporary What Matters Most• Competitive pay of $18.00-$22.00 per hour• Schedule: Monday – Friday, 7:30 AM – 4:30 PM• Location: 77070– On-site• Temporary – with possible extension• Weekly pay with direct deposit or pay card• Benefits available including medical, dental, vision, 401(k), and referral bonus program (if applicable) Job DescriptionAn established organization is seeking an HR Assistant to support the Human Resources Vice President with administrative and operational tasks. This role involves payroll and benefits support, employee record management, drafting communications, and general HR support functions. There is an opportunity for growth into more complex HR responsibilities. Responsibilities• Assist with processing and auditing payroll in collaboration with HR and payroll teams• Support benefits administration and respond to employee inquiries• Draft HR-related emails, memos, and internal communication under VP guidance• Maintain employee records through scanning, filing, and electronic management• Respond to routine employee questions about HR policies and procedures• Provide scheduling, meetings, and project support to the HR team• Assist HR Business Partner with onboarding tasks as needed• Maintain strict confidentiality of all employees and company informationSupport recordkeeping and internal audits• Perform other HR duties and special projects assigned Qualifications and Requirements• High school diploma or equivalent required; associate’s degree or coursework in HR or business administration preferred• 1+ year of administrative or HR experience preferred but not required• Excellent written and verbal communication skills• High level of discretion and attention to detail• Strong organizational and time management skills• Proficiency in Microsoft Office (Word, Excel, Outlook); experience with HRIS/payroll systems is a plus Benefits and Perks• Competitive pay at $18.00-$22.00 per hour• Medical benefits, including medical, dental, vision, and 401(k) (if applicable)• Schedule: Monday – Thursday, 7:30 AM – 4:30 PM• Training and growth opportunities• Weekly pay with direct deposit or pay card Your New OrganizationThis Beverage Group is a dynamic, fast-paced company with a strong commitment to its people and culture. We value innovation, accountability, and partnership, providing a supportive environment where employees are encouraged to grow professionally. Join a team that’s all-in on building the future of the beverage industry. Your Career PartnerThe Reserves Network, a veteran-founded and family-owned company, specializes in connecting exceptional talent with rewarding opportunities. With extensive industry experience, we are dedicated to helping you achieve your professional goals and shine in your field. The Reserves Network values diversity and encourages applicants from all backgrounds to apply. As an equal-opportunity employer, we foster an environment of respect, integrity, and trust in every aspect of employment.In the spirit of pay transparency, we want to share that the base salary range for this position is $18.00-$22.00, not including benefits, potential bonuses, or additional compensation. If you are hired, your base salary will be determined based on factors such as individual skills, qualifications, experience, and geographic location. In addition, we also believe in the importance of pay equity and consider the internal equity of our current team members as a part of any final offer. Please keep in mind that the range mentioned

<h3>Job Description</h3>
Job DescriptionDescription:
JOB TITLE: Human Resource Assistant 
DEPARTMENT: Administration
SUPERVISOR: Human Resource Director
General Job Description:
This is a Part-time 30 Hour key position with potential of becoming full-time! Assist the HR Administrator with duties pertaining to interviews, hiring, orientation, training and tracking of all candidates and employees/staff through our Recruiting ATS System Paylocity. Manage Human Resorces Information System, Recruiting, Onboarding, all life Event Changes, and staff Training. Be the natural support at providing guidance to the part-time Office Assistant position that shares the front office. Maintain a safe and organized front office. 
MAJOR DUTIES AND RESPONSIBILITIES:
<ul>
<li>Serve as safety officer to building. Manage all visitors to the building. Greet/screen visitors, applicants, staff with a friendly, professional manner</li>
<li>Answer the phones and run an efficient office area including all filing &amp; clerical duties</li>
<li>File all HR documents. Maintain personal files for all staff.</li>
<li>Maintain appropriate communications with OWC directors, other staff and business contacts.</li>
<li>Attend all meetings and trainings as required </li>
<li>Assist the Office Assistant with tasks that they would need to complete, know their JD</li>
<li>Complete the hiring process including all interviews and reviewing applications</li>
<li>Maintain and upload appropriate documents in HR Paylocity system for each employee in accordance with the guidelines of the Department of Labor</li>
<li>New Hire compliance including background checks, sex offender registry, A&amp;N registry check, ride share application, and drug check in accordance with our policy &amp; procedures</li>
<li>Create new employee badges</li>
<li>Complete the new employee Orientation process and ensure that all responsible parties follow.</li>
<li>Create required reports to support business requirements</li>
<li>Set up new employees in HR/Payroll Paylocity system and assist them to create their personal account</li>
<li>Create Employee files in their entirety</li>
<li>Set up employees on time clock and in Paylocity</li>
<li>Participate in agency Safety Committee</li>
<li>Create and run all staff employee trainings including new hire and annual training</li>
<li>Set all staff up for trainings with other trainings that need to be completed</li>
<li>Track all employee training and ensure they remain current </li>
<li>Be a team player </li>
<li>Learn, follow &amp; enforce all policy &amp; procedures of the agency</li>
<li>Learn, follow &amp; enforce all safety &amp; emergency procedures for the agency</li>
<li>Be involved in OWC fundraising events</li>
<li>Perform other duties as assigned, or as they arise. </li>
</ul>
 
Requirements:
QUALIFICATIONS FOR THE JOB:
<ul>
<li>Must possess a high school diploma or equivalent, Associate's Degree a plus</li>
<li>Have a familiarity with HR laws</li>
<li>Former Office job a plus</li>
<li>Must be reliable, dependable, flexible with your hours</li>
<li>Must possess proven experience and success in the staff relations </li>
<li>Must be able to work as part of a team as well as be independent</li>
<li>A vast working knowledge of Microsoft 365</li>
<li>Working knowledge of Excel</li>
<li>Knowledge and experience with DDS compliance a plus</li>
<li>Must be loyal to OWC and the Executive Director</li>
<li>Must have good written and verbal communication skills </li>
<li>The ability to multi-task to meet deadlines</li>
<li>CPR and annual trainings</li>
</ul>
 
KEY COMPETENCIES:
Computer skills, Organizational skills, Interpersonal and Communication skills, Problem solving skills, excellent people management skills, knowledge of Microsoft 365 and Excel, Working knowledge of HR/Payroll Information Systems (HRIS)
 
PHYSICAL REQUIREMENTS:
Must be able to carry a minimum of 20 pounds

<h3>Job Description</h3>
Job DescriptionDescription:
Job Title: Human Resource Assistant
Department: Human Resources
Reports to: Director of Human Resources 
Job Type: Full Time, Salary, Non-Exempt 
Job Location: Chicago Land Area
Salary Range: $38,000-$43,000
Rincon - Building Spaces, Restoring Communities- Who we are:
What began as a small clinic established by young community leaders on the West Side of Chicago in 1972 has grown into one of the largest providers of high-quality and culturally competent services focusing on counseling and crisis intervention services, substance use prevention and treatment, violence prevention, education, case management, community and family services. We are dedicated to rendering compassionate and effective programs to promote the quality of life by catalyzing to advocate, educate and empower individuals and their families. 
Position Description – What the Role Entails:
Under the direct supervision of the Human Resources Generalist and Director of Human Resources, the Human Resources Assistant is responsible for assisting the recruitment,
retention, and termination systems for staff, and approximately 280 employees. This position
will have access to confidential employee information and the candidate must be able to handle
private matters discreetly and professionally. This position is located at 3946 W North Ave location, which may include some travel to our Chicago offices.
Company Culture - Do Our Values Speak to You? At Rincon, our commitment to mutual respect, inclusivity, and diversity is woven into the structure of all that we do. We value: 
<ul>
<li>Dedication- Embodying effective and transparent leadership and quality client care. </li>
<li>Education – Preventative programming and clinical services based on industry standards, competence and outreach.</li>
<li>Accountability – Consistent service delivery, measurable success, and sensible financial management.</li>
<li>Advocacy – Empowerment, reduction of treatment stigma, and relationship building with partners.</li>
<li>Compassion – Embracing culturally diverse communities and equality through sensitivity to individual needs.</li>
</ul>
With these values in mind, we promote a culture that fosters professional development and agency success. Many of our employees span an extended tenure, and we pride ourselves on developing dedicated and supported team members.
Areas of Accountability - What you will be doing:
<ul>
<li>Assists the HR team with HR related tasks and functions.</li>
<li>Assist and be the backup for the process of bi-weekly payroll, including deductions and 403(b) reports.</li>
<li>Assist with recruiting by managing job postings and attending career fairs.</li>
<li>Provide support in reviewing and screening resumes and job applications, ensuring tracking.</li>
<li>Prepares files for audit and works with the program.</li>
<li>Communication with staff about deadlines for performance evaluations (Paylocity) and credential updates.</li>
<li>Conducts employee new hire orientation which includes benefits and employee policies.</li>
<li>Assist and handles health plans, including enrollments, changes, and terminations (notification to employees through Paylocity and employee self-enrollment). Manages the feed filed created in the application. Makes corrections to the file as needed.</li>
<li>Creating reports in Paylocity as needed.</li>
<li>Assists with the reconciles benefits statements monthly.</li>
<li>Engages in competitive compensation and benefits research.</li>
<li>Oversees background check and drug testing process for new hire employees.</li>
<li>Helps employees with Paylocity questions and the re-setting of passwords as needed.</li>
<li>Answers phone calls pertaining to HR questions.</li>
<li>All other duties as assigned. </li>
</ul>
Rincon Rewards &amp; Benefits- How we value you:
<ul>
<li>Health insurance </li>
<li>Dental &amp; Vision insurance</li>
<li>Life insurance </li>
<li>Short- and Long-Term Disability Insurance </li>
<li>403(b) Retirement Plan</li>
<li>Generous PTO (Paid time off)- Accrue up to 21 days in Year 1, some PTO carryover allowable. </li>
<li>Employee Assistance Program </li>
<li>Professional Development Opportunities </li>
<li>Employment may qualify for the Public Service Loan Forgiveness Program (PSLF)</li>
<li>Certain employees may qualify for City of Chicago commuter transit benefits</li>
</ul>
Rincon’s Work Environment – What to expect:
The Human Resources Assistant must be able to successfully perform essential functions of this job, including transporting paperwork and other materials between a variety of on-site and off-site locations and preparing for activities that may require traveling to off-site locations. She/he must be able to operate a computer and other office productivity machinery, including a copier and printer. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
Schedule:
<ul>
<li>8-hour day, 1-hour unpaid lunch</li>
<li>Monday to Friday, some evenings and weekends.</li>
</ul>
Language:
<ul>
<li>Bilingual English/Spanish preferred </li>
</ul>
Requirements:
The Knowledge and Expertise that Matters Most - What you bring to the Role:
<ul>
<li>A commitment to the values of the organization while demonstrating good judgment, flexibility, patience, and discretion when dealing with confidential and sensitive matters.</li>
<li>Excellent problem analysis and problem-solving skills.</li>
<li>Excellent verbal and written communication skills.</li>
<li>Resourceful and well organized.</li>
<li>Excellent computer, analytical and research skills. </li>
<li>Proficient on the web and with MS Office applications (Word, Excel, PowerPoint)</li>
<li>Exceptional interpersonal skills with the ability to work effectively with peers, individuals, and groups.</li>
<li>Ability to maintain accurate records and necessary paperwork.</li>
</ul>
Position Qualifications – What is required to Perform the Role:
<ul>
<li>Associate degree or bachelor’s degree preferred.</li>
<li>1 to 3 years’ related experience working in Human Resources.</li>
<li>Demonstrated competency in working with culturally diverse clients.</li>
<li>Demonstrated proficiency in Microsoft Windows, Microsoft Office Suite, the Internet, and HR Software. </li>
<li>Must pass a pre-employment drug screen, TB Test, and background check.</li>
<li>Strong communication skills</li>
</ul>

<h3>Job Description</h3>
Job DescriptionDescription:
Company Description
InMindOut Emotional Wellness Center, LLC is a leading mental health facility dedicated to providing the highest standard of emotional wellness products and services. We believe that change is obtainable and can begin with one step.
 
BENEFITS:
Paid Time Off
Holiday Pay
Health, Vision, &amp; Dental Benefits
401(k) Investing and Matching
 PRIMARY FUNCTION/PURPOSE
The Human Resources Assistant plays a vital role in promoting positive staff relations to ensure worker satisfaction through education on company policies, fostering a positive work environment, and assisting with the conflict resolution process when applicable. The Human Resources Assistant must be knowledgeable of trends, best practices, regulatory changes, and modern technologies in human resources, talent management, and employment law. Under the leadership of the CEO, the Human Resources Assistant will be a vital source of human resources information, answering any questions that staff may have.
 
Requirements:
ESSENTIAL DUTIES AND RESPONSIBILITIES
<ul>
<li>Work directly with and report to the CEO regarding all HR endeavors. </li>
<li>Maintain compliance with federal, state, and local employment laws and regulations, and recommend best practices; review policies and practices to maintain compliance.</li>
<li>Performs routine tasks required to administer and execute human resource programs including but not limited to compensation, benefits, and leave; disciplinary matters; disputes and investigations; performance and talent management; productivity, recognition, and morale; occupational health and safety; and training and development.</li>
<li>Complete employment verification and TWC requests.</li>
<li>Prepare materials and help organize staff performance/annual reviews.</li>
<li>Maintain accurate and up-to-date human resource files, records, and documentation. </li>
<li>Handles employment-related inquiries from applicants, employees, and supervisors, referring to complex and/or sensitive matters to the appropriate staff.</li>
<li>Coordinate and support effective communication between managers, employees, staff, and HR staff to ensure they work together effectively to operate and support their assigned functions. </li>
<li>Provide all virtual and in-person HR informational meetings and training at various company locations.</li>
<li>Check-ins with employees and staff throughout the year.</li>
</ul>
Benefits Management:
<ul>
<li>Support management of all company benefit plans and options, including health care, supplemental, retirement, and Workers' Compensation. </li>
<li>Network with benefit providers to negotiate better packages and present them to management. </li>
<li>Ensure all employees are informed of current benefits and retirement packages. </li>
<li>Disperse benefits packages in advance of enrollment windows. </li>
<li>Enroll employees in benefits after the enrollment waiting period. </li>
</ul>
Recruitment and On-Boarding/Off-Boarding:
<ul>
<li>Observe market rates so that the company’s compensation rates are competitive to attract and retain employees. </li>
<li>Complete recruiting process including: </li>
<li>Creating and editing online job postings </li>
<li>Scheduling and conducting phone, in-person, and virtual interviews. </li>
<li>Verifying work history and references </li>
<li>Completing background checks </li>
<li>Manage the onboarding process:</li>
<li>Completion of onboarding documents </li>
<li>Organizing and conducting orientation and training </li>
<li>Administering handbooks and manuals </li>
<li>Ensuring all necessary paperwork is filled out and submitted to appropriate company departments.</li>
<li>Execute the off-boarding process:</li>
<li>Advising staff on their rights and any entitled benefits </li>
<li>Return of company property </li>
<li>Company access removal </li>
<li>Cleaning out personal items </li>
<li>Conducting exit interviews </li>
<li>Monitoring, coordinating, and documenting the termination process.</li>
</ul>
Company Policy and Safety Training Coordination:
<ul>
<li>Organize workplace safety training.</li>
<li>Coordinate training and development programs for employees. </li>
<li>Assess where training is most needed. </li>
<li>Educating employees on and enforcing company policies and procedures. </li>
<li>Overseeing health and safety regulations implementation.</li>
<li>Collaborate with management and Front Office Supervisor to present the latest, updated, or additional training/certification materials to new and existing staff.</li>
</ul>
GENERAL PROFESSIONAL DEVELOPMENT
<ul>
<li>Functions effectively in response to workflow or ongoing direction by management.</li>
<li>Ability to connect and build rapport with employees in person or over the phone.</li>
<li>Ability to work effectively with people of diverse cultures, ages, and economic backgrounds.</li>
<li>Self-motivated and strong initiative.</li>
<li>Strong problem-solving skills, good judgment, and attention to detail.</li>
<li>Ability to multi-task and work cooperatively with others.</li>
<li>Good attendance and punctuality.</li>
</ul>
 
PROFESSIONAL/TECHNICAL KNOWLEDGE, SKILLS &amp; ABILITIES
<ul>
<li>Must possess a high school diploma or General Educational Development (GED) certificate.</li>
<li>Preferred: 6 months of healthcare or related experience.</li>
<li>Preferred: Knowledge of business processes usually obtained from a degree in Business Administration, or Health Care Administration.</li>
</ul>
 
LICENSES &amp; CERTIFICATIONS
<ul>
<li>Required: Valid state Driver’s License</li>
<li>Preferred: Automobile insurance with reliable transportation</li>
</ul>
 
TECHNICAL SKILLS
<ul>
<li>Competent use of computer systems and basic typing skills.</li>
<li>Demonstrates necessary proficiency with healthcare electronic clinical systems, including EHR and scheduling systems in medical office settings.</li>
<li>Proficient in clerical/administrative skills, including Microsoft Office suite and other general office software.</li>
<li>Proficient with typical office equipment: Computer, Copier, telephone, Fax, credit card machine, scanner.</li>
</ul>
 
COMMUNICATIONS SKILLS
<ul>
<li>Effective communication abilities to interact via phone, email, and/or in-person with all stakeholders.</li>
<li>Ability to work well in a team environment. Being able to triage priorities, delegate tasks if needed, and handle conflict in a reasonable manner.</li>
<li>A calm manner and patience when handling stressful situations.</li>
<li>Preferred: Bilingual skills in English and Spanish language.</li>
</ul>
 
IMO is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.

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